Staff Assistant I - Children Programs

Assists Program Manager by providing leadership to clerical and volunteer staff.

Responsible for the administrative portions of all staff and volunteer orientations and coordinates this training with the Program Manager.

Schedules intake referrals and responsible for all data entry related to Exym SRL, DMH SRTS and DMH NOA.

Completes required Monthly Program Alerts. 

Completes regular data entry of the PEI OMAs into the DMH PEI Database.

Orders all office supplies.

Functions as Administrative and Safety Coordinator and attends Center-wide required meetings.

Schedules all MD appointments and trouble-shoots pharmacy calls. Assists MD with documentation compliance.

Provides assistance with answering phones and scheduling intake appointments.

Maintains and updates complete inventory of office furniture.

Performs special projects as assigned.

The ideal candidate must have a High School Diploma or equivalent.  Three years clerical experience, two years of which must be in a highly specialized or supervisory capacity, preferably in a mental health setting. 50-55 wpm minimum; two years college preferred.

Must pass Department of Justice Fingerprint Clearance.

Valid California Driver’s License is required. Must meet guidelines of agency’s driving criteria (i.e.  Proof of liability insurance, minimal moving violations, driving record free of DUI’s or reckless driving in the last 3 years, etc.) and maintain the criteria as per company policy at all times.

Must act in accordance with all Health Insurance Portability and Accountability Act (HIPAA) of 1996 and related state law confidentiality requirements. Must successfully complete the Center’s HIPAA training, pass the HIPAA test, and receive the Certification of Compliance.

Bilingual English/Spanish Required.

Regular attendance is an essential function of the job.

Interacting with other employees at work is an essential function of the job.

Computer skills.

Able to work effectively with a range of clients and staff from diverse ethnic and cultural backgrounds. Is respectful and sensitive to each family’s cultural and individual needs and customs as appropriate.

The job location is in an office environment between two locations FLNV and CV.

The working environment is free from any recognized hazards.

Business casual attire.

Ability to sit for extended hours.

Ability to kneel or reach as needed for filing.

Vision that does not impede viewing and reading of computer monitor, progress notes, client charts, etc.

Ability to lift up to 25 lbs.

Ability to operate a copy machine, fax machine, shredder, computer, and printer.

Will train for the use of other equipment as necessary.