Staff Assistant

• Independently handles projects assigned by the Associate Dean for Faculty and Staff Affairs, which are of a confidential nature, including requests from OULR, OGC, legal, union, ethics and compliance, and personnel matters. Support preparation of documents for grievances and arbitrations as needed.
• Responsible for calendar keeping and scheduling of appointments and compose correspondence for Associate Dean's signature.
• Responsible for providing administrative, computing, and staff support for the office. Executes assignments and tasks requiring data collection, information gathering, data entry/retrieval, database maintenance, forms and presentations.
• Manages and maintains confidential faculty personnel information and files, local and national faculty databases, faculty listserves, faculty evaluations and a variety of other confidential correspondence and files.
• Creates and maintains spreadsheets, database files, and mailing lists. Compiles information regarding faculty new hires, separations and confirmation of status.
• Distributes and tracks data related to reappointments, annual faculty appraisals, and merit awards ensuring timely completion status.
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• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs
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• Bachelor's Degree in Liberal Arts, Public or Business Administration, the Social Sciences or a related field, plus at least two (2) years of administrative experience in a business office, government agency, or university setting.
• Equivalent education, experience and/or training may be substituted for the degree requirement.
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• Familiarity with Academic and Faculty Affairs preferred.

• Physical Demands: Standing, sitting, walking, talking, and hearing. No special vision requirements. Lifting up to 25 lbs.
• Work Environment: Office environment. Moderate noise.
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Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.