Staff Assistant/Student Services - Merritt

Peralta Community College District

Oakland, CA

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JOB DETAILS

SALARY

$4,684.89–$5,127.48

SKILLS

Administrative Skills, Analysis Skills, Billing, Budget Management, Budgeting, CRT (Cathode Ray Tube) Displays, Calendar Management, Communication Skills, Computer Terminals, Copying Machines, Customer Support/Service, Data Entry, Data Recovery, Database Administration, Database Management Software/Systems (DBMS), Database Programming, Department of Veterans Affairs, English Language, Fax Machines, Federal Laws and Regulations, Lift/Move 20 Pounds, Manual Dexterity, Microsoft Access Database, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Office Equipment, Operational Support, PC (Personal Computer) Systems, People Management, Performance Management, Presentation/Verbal Skills, Printers, Procedure Development, Regulations, Reporting Skills, Spreadsheets, State Laws and Regulations, Statistics, Student Admissions, Student Services, Technical Support, Veterans Benefits, Web Browsers, Word Processing

LOCATION

Oakland, CA

POSTED

Today

Posting Details

College Information

Peralta/College Information

Merritt College

Merritt College is a public, comprehensive, two-year college, maintained by the Peralta Community College District in Alameda County. With a comprehensive day and evening program of transfer, technical, occupational and basic skills education, the College is committed to meeting the educational needs of the diverse student population it serves.

Located on a 125-acre site in the hills of East Oakland, Merritt College combinesmodern, spacious facilities with a spectacular view of the entire Bay Area. An integral part of a large, busy urban community, the location provides a sense of tranquility and peace.

Position Information

Job Title
Staff Assistant/Student Services - Merritt

Time Base
40 hours/Week 12Months/Year

Compensation
Range:$4,684.89 - $5,914.03/Mo. Hiring Range: $4,684.89- $ 5,127.48/Mo. The maximum initial placement is Step 3 depending on experience

Position Type
Classified

Department
Student Services/EOPS/DSPS (642)

City
Oakland

State
CA

Job Description Summary

Under the general supervision of the Dean of Enrollment Services & Special Programs, the Staff Assistant is responsible for all administrative tasks associated with administering Enrollment Services and Special Program and performs a variety of complex tasks in the preparation and maintenance of administrative support services operations. Some work may be in support to the counseling department.

(Positions assigned to this classification are professional level positions which support and are funded by a categorically funded program/project. Continuation of the position is contingent upon refunding of the program/project)

Duties & Responsibilities

Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.• Evaluates and processes Veterans Affairs documents for the certification of Veterans and verifies current enrollment and eligibility of veterans for benefits
• Prepares written and oral reports to the Department of Veterans Affairs to meet District/State/ Federal requirements
• Maintains a working knowledge of Federal and State regulations pertaining to the provision of support services to Veterans Affairs students
• Gives consultation and direction to counselors on VA guidelines and regulations
• Develops and updates the Veterans Affairs Student Handbook
• Develops and updates the Veterans Affairs Counseling Guidelines for all college counselors
• Maintains accurate and accessible files on Veterans Affairs students
• Develops and maintains database of statistics for the Veterans Affairs Program and Counseling Department for research, evaluation and report writing purposes
• Develops, monitors and maintains Veterans Affairs Program and Counseling Department operational budgets, including Personnel Action Forms, requisitions, supply invoices etc.
• Works independently to provide technical and clerical support for the Counseling Department
• Develops and maintains counselor schedule of appointments• Maintains accurate and accessible files on equipment and supplies for the Counseling Department
• Develops and recommends any modification to improve department performance, efficiency and effectiveness
• Assists in the hiring, training and supervision of temporary staff and students who perform clerical/receptionist duties for the Counseling Department
• Works closely with the Peralta Community College District, the College and District Admissions and Records Offices, Office of Instruction, Assessment Center, DSP&S, CALWorks, EOPS, the Department of Veterans Affairs and the Bureau for Private Postsecondary and Vocational Education (State Chancellor's Office)
• Operates modern office equipment, i.e. personal computer, CRT, printer, fax machines, multi- line telephone and Xerox copier
• Performs other related duties as required.

Minimum Qualifications

1. Three (3) years of clerical and technical experience in general office work, or an equivalent combination of training and qualifying experience, which demonstrates the knowledge and ability to perform the duties of the position.

2. Knowledge and proficiency in the operation and use of personal computers utilizing word processing, spreadsheet, and database management software programs (e.g., MS Office Suite- Word, Excel, Access, and PowerPoint), the internet browser, and e-mail.

3. Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges' students, faculty, staff and community.

Desirable Qualifications
• Some experience and benefits of veterans' educational benefits.
• Ability to independently set up, monitor, and track budgets and prepare reports.
• Ability to organize and work independently.

Knowledge of:

o Concepts, techniques, procedures, and other guidelines applicable to the designated area of specialization

o Administrative and office procedures and practices

o Basic research and analytical methods

o Proper and correct English usage, grammar, and punctuation

o Modern office equipment, including familiarity with data entry and retrieval using computer terminals

Ability to:
o Perform a variety of difficult technical and clerical work related to the designated area of specialization

o Establish and maintain cooperative relationships with those contacted in the course of work

o Analyze situations and make decisions in procedural matters without immediate supervision

o Speak and write effectively

o Type with speed and accuracy (45 wpm)

o Learn rapidly a variety of rules and procedures relating to the assigned area of responsibility

o Train and supervise clerical and student personnel

o Prepare and maintain accurate and complete records and reports

Environmental Demands
• Occasional work performed alone
• Constant work around and with people

Other Requirements
• Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs
• Occasional lifting and carrying up to 15 lbs.
• Occasional pushing and pulling up to 20 lbs.
• Occasional twisting of body
• Occasional use of manual dexterity
• Occasional use of tactile acuity
• Occasional use of visual acuity from a distance, with depth, and for color
• Frequent work at a rapid pace
• Frequent reaching, high, low, and level
• Frequent audio acuity at all ranges, including speech
• Frequent visual acuity for reading
• Constant sitting
• Constant use of clear oral communication

Tools & Equipment Used
• Standard Office Equipment.

Application Deadline Date
June 3, 2026

Open Date
05/11/2026

First Review Date

Special Instructions to Applicants

APPLICATION PROCEDURES

Failure to follow the requirements below may result in your application being disqualified.

Required documents and applications are only accepted through the online process. Please do not mail or fax your application.

Information on transcripts must include degree awarded and confer date.

Copies of diplomas will not substitute for transcripts. Finalists will be required to submit official transcripts from fully accredited college or university institutions prior to the final interview.

Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s) (non-U.S. degrees) by the application deadline date.

Travel expenses for the interview and selection process will be borne by the candidates.

Appointment to the position is conditional upon the approval of the Chancellor.

CONDITIONS OF EMPLOYMENT

Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:

REQUIRED FOR ALL EMPLOYEES

Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.

Fingerprinting Requirement: As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024.

Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are legally authorized to work in the United States.

All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is legally authorized to work in the United States.

District Policy: Employees must provide a Social Security number for payroll and tax reporting. Acceptable documentation includes a Social Security card or official documentation issued by the Social Security Administration. Employees may present any lawful alternative permitted under federal regulations.

Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.

EEO Statement
The Peralta Community College District is an Equal Opportunity Employer. The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age religion, marital status, sexual orientation, disability or genetic information, gender identity or expression, citizenship status, veterans status, status with regards to public assistance, or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.

Reasonable Accommodations
In conformance with the Fair Employment and Housing Act and the Americans with Disabilities Act, requests for Reasonable Accommodations may be made to the Office of Human Resources by calling (510) 466-7283.

The Peralta Community College District reserves the right to close or not fill any advertised position.

About the Company

Peralta Community College District

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