Staff Assistant

A financial services organization is seeking a Staff Assistant in Vienna, Virginia, to provide direct administrative and operational support to executive leadership. This hybrid role focuses on calendar management, meeting coordination, briefing preparation, and cross-functional follow-up in a fast-paced environment.

About the Opportunity:

• Shift: Day shift
• Schedule: Monday through Friday
• Hours: Standard business
• Setting: Hybrid (3 days per week onsite)

Responsibilities:

• Manage and prioritize executive calendars, including scheduling meetings and resolving conflicts
• Coordinate briefings, stakeholder meetings, and cross-functional engagements
• Prepare executive correspondence, communications, presentations, and meeting materials
• Track action items, deliverables, deadlines, and follow-up activities
• Collect, organize, and synthesize program, budget, project, and operational updates for executive review

Qualifications:

• 5+ years of experience supporting senior executives, Vice Presidents, or leadership teams
• Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience
• Experience in Executive Administration, Project Coordination, Program Support, or Operational Support functions
• Strong experience in Executive Calendar Management and Scheduling
• Advanced proficiency with Microsoft 365 tools, including Outlook, Excel, PowerPoint, Teams, and SharePoint
• Experience preparing executive briefings, presentations, and reports
• Excellent organizational, prioritization, and time management skills
• Strong written and verbal communication skills, including executive-level correspondence
• Ability to track action items, deadlines, and follow-up activities effectively

Desired Skills:

• Experience supporting executives within Technology, Cybersecurity, Government, or large Corporate environments
• Experience working with Program, Budget, or Project Reporting
• Familiarity with Enterprise Operations and Executive-level Stakeholder Management