Staff Assistant

Job Summary:

A Staff Assistant job in Washington, DC is currently available through Belcan at one of our key Federal Civilian clients. To be considered for this role, you will have a bachelor's degree and 10 years of relevant experience.

Job Duties:

• Provide comprehensive executive administrative support to a Deputy Assistant Secretary (DAS)-level principal; serve as the primary point of contact and communications conduit for internal and external stakeholders including senior Department officials worldwide.
• Manage a complex, high-volume calendar; schedule and coordinate senior-level meetings, conferences, VIP visits, and after-hours duty requirements; arrange domestic and international travel and process all related expense vouchers per Department travel policies.
• Review, draft, edit, and prepare diplomatic correspondence, briefing materials, and executive documents; facilitate document clearances and ensure strict adherence to Departmental protocols and timelines.
• Communicate on behalf of the principal to internal and external stakeholders; attend senior meetings, record proceedings, and prepare accurate meeting summaries, action item trackers, and week-ahead reports.
• Implement knowledge and records management policies; develop and update administrative and operational procedures; manage office budget including vouchers, travel expenses, and petty cash; maintain and certify employee attendance records.
• Lead and support change management and technology adoption initiatives; educate staff on Microsoft Office applications, virtual communication platforms, and Department-specific programs and AI tools.
• Facilitate visitor access and manage all logistical requirements for official events and functions; ensure adherence to protocol requirements and applicable regulations.

Required Qualifications:

• Top Secret clearance.
• Bachelor's degree and 10 years of relevant experience.
• Proficiency in Microsoft 365 applications and comfort with emerging technologies, communication platforms, and enterprise systems.
• Experience supporting senior executives, including acting as a primary liaison with internal and external stakeholders.
• Demonstrated expertise in high‑volume calendar and schedule management, including coordinating senior‑level meetings, interagency engagements, VIP visits, and domestic/international travel.
• Strong writing and editing skills, with experience preparing, reviewing, and coordinating executive correspondence, briefing materials, and official documents in adherence to federal or departmental protocols.
• Proven ability to communicate on behalf of senior leadership, including representing the principal in meetings, preparing meeting summaries, tracking action items, and producing executive reports.
• Strong organizational and project management skills, with the ability to prioritize competing demands, meet tight deadlines, maintain confidentiality, and ensure compliance with protocol and regulatory requirements.
• Excellent interpersonal skills with the ability to work effectively across all levels of an organization, including senior leadership, interagency partners, and external stakeholders.
• Experience with E2 Solutions or similar government travel and expense management systems.

Preferred Qualifications & Skills:

• Department of State front office experience.
• Experience with TaskIt, ReserveIt, and myServices.