STAFF ASST

Staff Assistant

Work Arrangement: On-Site Location: Durham, NC, US, 27710 Personnel Area: CENTRAL ADMIN MANAGEMENT CTR

Be You. Be Bold. Choose Duke. At Duke, we celebrate individuality, purpose, and the unique strengths each person brings to our community. As a Staff Assistant within the Duke Office of Durham and Community Affairs (DCA), Division of Education and Community Engagement, you'll play a critical role in advancing community-engaged scholarship and education initiatives that connect Duke with Durham and communities across North Carolina.

In this role, you'llindependently manage complex operational and programmatic activities supporting the Center for Community-Engaged Scholarship (DCCES), the NC Leadership Forum (NCLF), America Reads/America Counts/Leap2School (ARAC/L2S), and other Education and Center team programs. You'll provide high-level administrative support to the Assistant Vice President (AVP) for Community-Engaged Scholarship and the Faculty Director of DCCES, while also supporting a collaborative, mission-driven team. DCCES is a joint endeavor of Duke Community Affairs and the Provost's Office of Interdisciplinary Programs, requiring thoughtful coordination across all Duke schools, units, and the School of Medicine—including regular interaction with the Provost's and President's offices.

Minimum Qualifications Education Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in administrative support or a related business field. Experience Work generally requires four years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Be Bold. Bring your organization, initiative, and attention to detail to a fast-paced environment where your work directly supports students, faculty, and community partners.

What You'll Do

• Executive & Administrative Support (40%) Provide day-to-day administrative support for the AVP for Community-Engaged Scholarship, the Faculty Director of DCCES, and the Education and DCCES teams (12 staff), with occasional support for 20+ college advisers and 80+ undergraduate and graduate student tutors Manage complex scheduling and calendars for AVP and Faculty Director, coordinating meetings with community partners, Duke leaders, faculty, and internal teams Coordinate team calendars and schedule meetings involving multiple stakeholders, including internal and external partners Support room scheduling within DCA offices and plan team-wide meetings and outings, including logistics, food orders, and implementation
• Program & Event Management (30%) Supporting DCCES, NC Leadership Forum, Education Strategic Council, ARAC/Leap2School, and Advise NC: Lead logistics for external events with community partners, including: Venue reservations, catering, and event supplies AV coordination, RSVP tracking, participant communications, name badges, and name tents Inventory management and ordering of event materials Support weekly programming for DCCES, Education team, and NCLF, along with recurring community-facing events
• Financial Stewardship & Administrative Operations (30%) Manage onboarding and payroll processes for: 80+ annual Education team tutors 50+ annual DCCES undergraduate and master's interns and doctoral fellows Ensure timely and accurate onboarding, time reporting, approvals, and compliance with Duke and DCA requirements Manage office operations including supplies, parking, maintenance, and janitorial coordination for two office locations: NC Mutual Building and East Campus DCCES offices (opening this summer) Maintain materials and supplies for weekly ARAC/L2S tutoring, NCLF programming (6–10 events annually), and ongoing team needs Provide one day per week of backup support for the DCA front desk at NC Mutual Support maintenance of community partner contact information across DCA, Education, and DCCES systems for reporting, matchmaking, and communications Assist with financial reporting, expense reconciliation, and team reporting in coordination with the Senior Program Coordinator and Finance Director Perform other job-related duties as assigned

This position reports directly to the AVP for Community-Engaged Scholarship, works up to 40 hours per week, and is expected to be in the office at least three days per week, with flexible and remote hours available as approved.

Choose Duke. At Duke, your work matters. You'll join a mission-driven team committed to educational access, community partnership, and inclusive excellence—while enjoying a supportive work environment that values flexibility, growth, and collaboration.

What We're Looking For We seek a highly motivated candidate who is a responsible, self-motivated, and proactive professional who can undertake various office support tasks in a fast-paced environment: Familiarity with general personnel practices, accounting and budgeting principles, and coordination of major office activities. Ability to work as part of a team and independently Interpersonal and customer service skills Ability to prioritize and execute tasks in a fast-paced environment Excellent communication, verbal, and written skills Demonstrated proficiency with Mac or PC, as well as Microsoft Office application Candidates will regularly interact with a diverse population of students, faculty, staff, and community partners. Individuals with a strong work ethic, motivation, and commitment to inclusive engagement are strongly encouraged to apply.

Ready to Make a Difference? Apply now and help strengthen Duke's connection to community-engaged scholarship, education, and impact. Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $19.80 to USD $30.63. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer. Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: Equal Opportunity Employer: Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status. Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values. Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: DAAS@duke.edu; phone: 919-668-1267).