Change Control, Change Management, Coaching, Cross-Functional, Detail Oriented, Document Control, Document Management, Documentation, English Language, FDA (Food and Drug Administration), Fortune 500 Customers, German Language, ISO (International Organization for Standardization), Maintain Compliance, Medical Conditions, Medical Equipment, Mentoring, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Multitasking, Organizational Skills, Problem Solving Skills, Process Improvement, Product Support, Project/Program Coordination, Quality Control, Quality Management, Records Management, Regulations, Regulatory Requirements, Research & Development (R&D), Staff Motivation, System Integration (SI), Team Player, Technical Writing, Writing Skills
Description
Staff Quality Systems Specialist
Cary, Illinois
12+ Months (Extendable)No C2C, Due to client's requirement this role is only eligible for USC/GC candidates
Job Description:
We are seeking a highly motivated Staff Quality Systems Specialist (Contractor) to support QMS integration activities by leading and owning the Change Control process within a regulated medical device environment.
In this role, you will ensure that all changes are appropriately documented, assessed for impact, and effectively implemented in alignment with quality and regulatory requirements. You will also mentor cross-functional stakeholders on proper change execution and support the integration of quality system processes across the organization.
This position is ideal for a detail-oriented professional with strong technical writing skills and a deep understanding of how quality system processes interact (e.g., change control, document control, training, and records management).
This role requires close collaboration with teams in Germany and flexibility to align with CET/CEST working hours.
- Own and manage the Change Control process to ensure compliance, consistency, and effectiveness
- Review and approve change records for completeness, accuracy, and appropriate impact assessments
- Ensure changes are implemented appropriately, including verification of downstream activities (e.g., documentation updates, training completion, record retention)
- Drive process improvements and standardization to support integration efforts
- Evaluate process gaps and define compliant, scalable solutions
- Collaborate with cross-functional teams to align change activities with integration timelines and business needs
- Mentor and guide change owners and stakeholders on proper change control processes
- Provide coaching on impact assessment, documentation expectations, and process requirements
- Promote consistent and high-quality execution of change activities across the organization
- Develop and revise quality system documentation, including procedures, work instructions, and change records
- Ensure documentation is clear, accurate, and compliant with internal and regulatory requirements
- Partner with Quality, Regulatory, R&D, and Operations teams to ensure alignment on changes and integration efforts
- Act as a quality representative in project discussions and integration activities
- Communicate progress, risks, and recommendations to key stakeholders
- Bachelors degree in engineering, science, or a related field
- 5+ years of experience in a regulated environment (medical device preferred)
- Proven experience with Change Control processes and quality system integration or harmonization
- Experience supporting integration of products, systems, or acquired businesses is strongly preferred
Required:
- Strong knowledge of Quality Management Systems (QMS) and applicable regulatory requirements (e.g., FDA, ISO 13485, EU MDR)
- Deep understanding of interactions between Change Control, Document Control, Training, and Records processes
- Excellent technical writing and documentation skills
- Strong organizational, problem-solving, and project coordination abilities
- Ability to influence, mentor, and drive consistent process execution across cross-functional teams
- Ability to manage multiple priorities in a fast-paced, integration-focused environment
- Strong attention to detail and commitment to quality and compliance
- Collaborative mindset with a proactive, solution-oriented approach
- Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Teams, and SharePoint
- Fluency in English (written and verbal)
- Ability to work flexible hours to accommodate German time zones
Preferred:
- Experience supporting QMS integration in a global environment
- German language proficiency (written and verbal)
About Matlen Silver
Experience Matters. Let your experience be driven by our experience. For more than 40 years, Matlen Silver has delivered solutions for complex talent and technology needs to Fortune 500 companies and industry leaders. Led by hard work, honesty, and a trusted team of experts, we can say that Matlen Silver technology has created a solutions experience and legacy of success that is the difference in the way the world works.
Matlen Silver is an Equal Opportunity Employer and considers all applicants for all positions without regard to race, color, religion, gender, national origin, age, sexual orientation, veteran status, the presence of a non-job-related medical condition or disability, or any other legally protected status.
If you are a person with a disability needing assistance with the application or at any point in the hiring process, please contact us at email and/or phone at: [email protected] // 908-393-8600
At The Matlen Silver Group, Inc., W2 employees are eligible for the following benefits:
Health, vision, and dental insurance (single and family coverage)
401(k) plan (employee contributions only)