Data Collection, File Maintenance, Payroll Administration, Payroll Forms and Checks, Payroll Tax, Problem Solving Skills, Reporting Skills, Staff Requirements, Statistical Reports, Telephone Skills
Job Summary:
Provides administrative staffing, scheduling and payroll support to department under general guidance and supervision of the department administrators.
Essential Responsibilities:
- Coordinates department/unit to include: daily staffing needs, making reassignments, calling replacement personnel, and canceling personnel according to established procedures.
- Computes and recaps hours worked on assigned timecards.
- Resolves discrepancies or problems by referring to master schedules or appropriate supervisor.
- Works closely with the Staffing Office to resolve variances in the Master Schedule.
- Recharges hours from one cost center to another.
- Responds to questions from employees regarding timecard computations; payroll deductions and paycheck discrepancies, or refers person to appropriate department for assistance.
- Completes payroll adjustment form indicating payroll error on employees paycheck and forwards to appropriate supervisor for approval.
- Types and adjusts weekly and monthly staffing schedule and documents all changes at time of occurrence.
- Gathers data and prepares routine reports, as requested by Supervisor; may prepare statistical reports for area.
- Assists in maintaining attendance records for all unit personnel, recording tardiness, sick leave, vacation, leaves of absence, overtime, etc.
- Forwards timecards and transmittal to payroll for processing; receives and distributes paychecks and new timecards upon receipt.
- Answers incoming telephone calls for office, answers routine inquiries regarding staffing procedures, refers other calls to supervisors.
- Maintains and monitors file on licenses/renewals for all licensed personnel.
- Notifies personnel of impending license expiration and follows up on late receipts of renewals.
- Files a variety of documents including memorandums, letters, and personnel transaction forms.
- Performs related duties, as assigned.
- Must be available to work Variable shifts depending on the needs of the Department.
K
Kaiser Permanente
At Kaiser Permanente, we are relentless in our pursuit of excellence. Driven by our mission to provide the highest quality preventive medicine, we are committed to eliminating health care disparities, and to making lives better through innovation, technology, and research.
Our desire to deliver the best possible care inspires us to promote wellness among our members, communities, and each other. It also fuels our belief that everyone — regardless of circumstance — deserves access to affordable care, which further drives our motivation to expand our reach.
Founded nearly 80 years ago, our unique business model sets us apart — positioning us to drive improvements across the industry and around the world.
10,000 employees or more
http://www.kp.org/careers