Staffing Coordinator

SNI Companies is seeking an Administrative & Staffing Coordinator to provides administrative, staffing, payroll, and operational support to ensure the efficient day-to-day functioning of the organization. This role serves as a key liaison between candidates, clients, recruiters, managers, and vendors while coordinating onboarding, payroll administration, office operations, reporting, and employee support.

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WHY SNI?

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SNI offers a fast-paced work hard/play hard culture. A few perks include:

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• GEE reward program!
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• The opportunity to be apart of an energetic and motivated team that will offer support throughout your career.
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• Generous PTO and flexibility - at our firm, we believe people can have a career and a life!
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• Fantasy football league, annual field day, trip to the state fair, office potlucks, Halloween costume contest, happy hours, and lots of celebrations
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• Hybrid work schedule!
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Key Responsibilities

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• Coordinate onboarding for internal employees and external Texas candidates, including I-9 processing, onboarding documentation, background checks, and drug screenings.
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• Provide ADP support, including account registration, login assistance, W-2 and pay stub requests, and basic benefits inquiries.
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• Assist with weekly payroll by collecting and entering timesheets, obtaining client approvals, sending reminders, processing payroll adjustments, and supporting payroll operations.
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• Prepare and maintain weekly reports, including payroll reports, ends reports, adjustment logs, SharePoint updates, and operational tracking reports.
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• Manage daily office operations, including mail distribution, shipping, office supply inventory, vendor and building management communication, conference room scheduling, reception coverage, and office organization.
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• Process monthly expense reports for leadership.
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• Support recruiting efforts by posting jobs, creating client-ready resumes, designing LinkedIn recruiting graphics, and assisting candidates and clients.
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• Manage employee documentation by filing, organizing, maintaining, and securely disposing of confidential records.
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• Provide basic IT support, including new hire equipment setup, equipment retrieval, troubleshooting, and coordinating with IT support.
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• Provide administrative support to leadership and assist with special projects and other operational needs as assigned.
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Qualifications

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• Experience in administrative support, staffing, human resources, payroll coordination, or office management preferred.
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• Strong organizational, communication, and multitasking skills.
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• Experience with ADP, Microsoft Office, SharePoint, Job Diva, and recruiting platforms preferred.
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• Ability to maintain confidentiality while managing sensitive employee information.
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• Detail-oriented with excellent customer service and problem-solving skills.
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