Staffing Coordinator

Responsibilities/Job Description:

What You Can Expect:

Our Staffing Coordinator's love Grand Itasca for the stability, meaningful work and our great team. Grand Itasca is in the business of selecting employees that make the real difference, who go above and beyond to make our hospital/clinic run and work effectively. Are you someone looking to make a difference in the everyday functions of our hospital & clinic life? If so, Grand Itasca is where you belong!

 

We're glad you are thinking about joining us.

Grand Itasca is a great place for Staffing Coordinators. We're a non-profit organization with a clear vision of being the leader in transforming rural health care by achieving the highest levels of quality, access, and value. Our strength stems from teamwork and collaboration among a talented and diverse group of professionals. With over 700 employees in hundreds of different roles, Grand Itasca can offer a variety of career opportunities.

 

Let's talk about benefits.

• Competitive pay
• Tuition reimbursement and scholarship/grant opportunities
• Health, dental, vision, & life insurance kick in on the first of the month after 30 days of employment
• Generous paid time off package to maintain a healthy home-work balance
• STDB (short term disability bank)
• 401K with employer contributions
• Experience Pay Given
• Shift differential
• Employee Referral Program
• On-the-Job training!

About the Position

• Staffing Coordinator
• Full-Time: .8-1.0 FTE (64-80 hours per pay period)
• Days/Evenings
• Offsite
• INTERNAL POSTING THROUGH: 9/18/2026

 

JOB SUMMARY:   

This position has responsibility for completion of personnel schedules for hospital nursing and nursing support staff. Working with nursing leadership, adjusts staffing on a daily basis according to projected needs.  Manage all staff schedule’s including vacation and time off requests.

 

JOB DUTIES:

Staffing

1. Adjusts staffing daily in accordance with projected needs.
2. Effectively manages unanticipated changes in the schedule (LOAs, transfers, resignations, ill calls, etc.).
3. Reacts proactively to projected changing staffing needs using creative problem solving.

Scheduling

1. Prepares period schedules for all skill levels in accordance with legal, contractual and hospital guidelines.
2. Processes requests for time off working with nurse managers and makes schedule changes as needed.
3. Establishes and updates electronic schedule templates and keeps shared files up to date.
4. Accountable for schedule posting deadlines.
5. Prepares daily staffing sheets.

Other

1. Develops expertise in computer software and programs relevant to staffing and scheduling.
2. Maintains nursing and nursing support staff attendance records.
3. With nurse managers, identifies problems and implements improvements in the scheduling, staffing process.
4. Prepares standard and requested reports.
5. Maintains scheduling, staffing records.

If you have these qualifications, we'd love to chat:

1. Basic computer skills in Microsoft Office (Outlook, Word and Excel). Must pass basic Excel competency test.
2. Previous experience with union contracts and scheduling preferred.
3. Demonstrated ability to apply complex union contract language in scheduling decisions.
4. Excellent verbal and written communication and organizational skills.
5. Ability to learn and use Grand Itasca’s time management tracking software, (i.e Kronos).
6. Ability and interest to work in a dynamic, potentially stressful environment.
7. Demonstrated ability to follow and adhere to Grand Itasca Clinic and Hospital policies, vision, mission and values.
8. Maintains reliable and consistent attendance.
9. Arioritizes and problem solves scheduling and daily staffing for each unit to provide adequate staffing coverage.

Perform other related duties as required.  This list is not all-inclusive and any other task or job may be assigned in the future.

 

About Grand Itasca:

Grand Itasca brings the benefits of a large and respected health system to our local community. We are a non-profit, state-of-the-art, integrated clinic and hospital that is proud to offer a range of high-quality providers, specialties and services to our community. Enjoy our patient-centered, comprehensive approach, close to home without venturing from the beauty of northern Minnesota.

Qualifications:

$22.29- $30.58 Hourly