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Staffing Coordinator – Interview Scheduler

Iconma

Santa Rosa, CA

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JOB DETAILS
SALARY
$24.22–$27.66 Per Hour
SKILLS
Administrative Skills, Alliance/Partner Marketing, Artificial Intelligence (AI), Calendar Management, Communication Skills, Customer Support/Service, Data Quality, Detail Oriented, Electronic Design, Health Plan, Logistics, Logistics Management, Microsoft Outlook, Organizational Skills, Presentation/Verbal Skills, Process Development, Process Flow, Process Improvement, Schedule Development, Test Design, Time Management, Writing Skills
LOCATION
Santa Rosa, CA
POSTED
Today
Our client, a global provider of electronic design and test solutions company, is looking for a Staffing Coordinator – Interview Scheduler for their Santa Rosa, CA location.
 
Responsibilities:
  • The Recruiting Coordinator supports the Talent Acquisition team by managing interview logistics for 3 recruiters ensuring a seamless, high-quality candidate experience. This role requires strong organization, attention to detail, and the ability to operate efficiently in a fast-paced environment.
  • Schedule and coordinate interviews and phone screens across multiple time zones, including complex panel interviews; final interviews primarily onsite in Santa Rosa.
  • Partner with recruiters, hiring managers, and candidates to align availability and logistics
  • Manage calendars, confirmations, and last-minute schedule changes
  • Deliver a best-in-class candidate experience through clear, timely communication
  • Maintain accurate data in iCIMS, our recruiting system, and track interview activity
  • Leverage AI tools to enhance candidate communications, streamline scheduling workflows, and identify process improvements
  • Support additional logistics: some reporting; escort interviewing candidates to their interview rooms
 
Requirements:
  • 1+ year of coordination or administrative experience (recruiting preferred)
  • Strong attention to detail and ability to manage competing priorities
  • Excellent written and verbal communication and customer service-related skills
  • Experience with ATS and calendar tools (Outlook, iCIMS preferred)
  • Familiarity with AI tools (e.g., Copilot or similar) to improve efficiency and process flow
 
Why Should You Apply?

About the Company

I

Iconma

ICONMA is a global information consulting management firm providing Professional Staffing Services and Project-Based Solutions for organizations in a broad range of industries.

  • Corporate Headquarters in Troy, Michigan; 20+ locations worldwide.
  • Certified Woman-Owned Business Enterprise (WBE); certified by Women’s Business Enterprise National Council, National Women Business Owners Corporation (NWBOC); and California Public Utilities Commission (CPUC).
  • Founded in 2000
  • 2000+ Employees

The company was founded on the principle that success is derived from delivering high quality service and resources in the most responsive, flexible, and innovative way. ICONMA invests in people and resources with a single goal: To provide our customers with the highest quality service in the most responsive manner. Through its network of offices, ICONMA provides the resources to help clients maintain their competitive advantage.

COMPANY SIZE
2,000 to 2,499 employees
INDUSTRY
Management Consulting Services
EMPLOYEE BENEFITS
401K, Employee Referral Program, Life Insurance
FOUNDED
2000
WEBSITE
https://www.iconma.com/

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