The Recruiting Coordinator supports the Talent Acquisition team by managing interview logistics for 3 recruiters ensuring a seamless, high-quality candidate experience. This role requires strong organization, attention to detail, and the ability to operate efficiently in a fast-paced environment.
Key Responsibilities:
Schedule and coordinate interviews and phone screens across multiple time zones, including complex panel interviews; final interviews primarily onsite in Santa Rosa.
Partner with recruiters, hiring managers, and candidates to align availability and logistics
Manage calendars, confirmations, and last-minute schedule changes
Deliver a best-in-class candidate experience through clear, timely communication
Maintain accurate data in iCIMS, our recruiting system, and track interview activity
Leverage AI tools to enhance candidate communications, streamline scheduling workflows, and identify process improvements
Support additional logistics: some reporting; escort interviewing candidates to their interview rooms
Skills: Qualifications:
1+ year of coordination or administrative experience (recruiting preferred)
Strong attention to detail and ability to manage competing priorities
Excellent written and verbal communication and customer service-related skills
Experience with ATS and calendar tools (Outlook, iCIMS preferred)
Familiarity with AI tools (e.g., Copilot or similar) to improve efficiency and process flow
Numbers & Facts
Location
Santa Rosa, CA
Skills
Administrative Skillsunmatched
Alliance/Partner Marketingunmatched
Artificial Intelligence (AI)unmatched
Calendar Managementunmatched
Communication Skillsunmatched
Customer Support/Serviceunmatched
Data Qualityunmatched
Detail Orientedunmatched
Logisticsunmatched
Logistics Managementunmatched
Microsoft Outlookunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Process Developmentunmatched
Process Flowunmatched
Process Improvementunmatched
Schedule Developmentunmatched
Time Managementunmatched
Writing Skillsunmatched
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