**Job Description:
** Office Coordinator
**Last Updated:
** 9/4/2025
The Staffing Coordinator is responsible for attracting, recruiting, onboarding, and supporting employees while ensuring smooth day-to-day office operations. This role serves as the bridge between candidates, employees, clients, and internal departments, helping Creative Personnel deliver exceptional staffing solutions.
**Responsibilities/Duties:
**
Develop a pipeline of candidates by constantly sourcing new talent and networking
Research and present ideas for developing creative sourcing strategies to attract qualified candidates
Collaborate with Marketing Team to consistently promote, recruit and engage candidates through online platforms and social media
Review and follow up on Web Leads with a goal of adding candidates to our ATS
Create, record and maintain updated candidate pipelines
Attend, plan and/or host job fairs
Attend networking events
Community Outreach (8 Volunteer Events & 100 Google Reviews per Year)
Play a critical role in ensuring we are screening and hiring the best possible talent
Create interview questionnaires and/or aptitude tests
Review candidate resumes and offers resume guidance/assistance
Coordinate and conduct candidate screening (interviews, follow-ups, background checks and drug tests)
Employee onboarding (Compliance Training, Documentation of & Record Keeping)
Administrative Duties
Intaking applications
Completing I-9’s
Entering applications in ATS
Double check applications
Filing
Entering and maintaining Job Orders in ATS
Collaboration with Payroll Department by entering employee Payroll¨NBSP;information into ATS
Handling sensitive & confidential information
Ensure company compliance with all relevant policies and employment laws
Client and Employee Retention
Employee attendance and absence follow-ups
Record keeping (document timeline for all clients, applicants, candidates and employees)
Periodic in-person quality check/retention visits with employees and clients
**Qualifications/Skills:
**
High school diploma or equivalent preferred; associate or bachelor’s degree in human resources, business administration, or a related field a plus.
2-5 years of proven experience in Staffing or related field
Strong customer service, communication and interpersonal skills
Strong organizational and multitasking skills with ability to manage competing priorities
Excellent communication and interpersonal skills
Proficiency in Microsoft Office Suite and ATS or HR software
Ability to maintain confidentiality and handle sensitive information with professionalism
Comfortable working in a fast-paced environment with shifting priorities
Fluent in English and Spanish required
**Schedule/Compensation:
**
Monday – Friday (Full-Time, with weekends and before/after-hours as needed)
Travel to client job sites and other branches as needed
Pay Rate: $20-$22/Hr. based on experience
Benefits: Medical, Dental & Vision healthcare, Paid Leave, Vacation Time, 401K Matching, Tuition Reimbursement, Advancement Opportunities
**Company Information:
**
**Purpose/Cause/Passion
**Providing opportunities for prosperity in our community.
**Culture
**Our culture is collaborative, people-focused, and driven by excellence. We believe in fostering an environment where innovation, accountability, and integrity guide our work. At Creative Personnel, teamwork and open communication are at the heart of everything we do, empowering our employees to grow professionally while delivering exceptional service to our clients and candidates.
**Core Values
**
Respect
Building Potential
Constant Pursuit
Integrity
Communication