Staffing Coordinator - PART TIME in Poughkeepsie, NY, United States
Join our Talent Network
Skip to main content
Menu
About us
Benefits
Culture
Academics & Community
Careers
Nursing Careers
Physicians & APP Careers
Early Careers
Medical Practice Careers
Employees
Job search
Apply now
Keyword, job title, skills
Enter a Location
Loading job
Staffing Coordinator - PART TIME
Location: Poughkeepsie, NY, United States
Salary Range: 19.54 - 37.94
Work Type: Part-Time
Standard Hours: 24
FTE: Non-Exempt
Work Schedule: Day 8
Work Shift: 5:30am-1:30pm with rotating weekends
Date Posted: Apr 27, 2026
Share:
Apply Now
See what's possible in our system of care
Nuvance Health extends from New York's Hudson Valley to western Connecticut. Our team of more than 15,000 caregivers delivers compassionate care through seven community hospitals, primary care and specialty practice locations, outpatient settings, home care services and telehealth visits. With strong hearts and open minds, we're pushing past boundaries and challenging the expected, all in the name of possibility. As we journey forward, we are guided by our values: personal, imaginative, agile and connected. Our curiosity is opening new pathways and creating new advancements in healthcare for all.
Description
At Nuvance Health, we enjoy the benefits of a two-state system as we cultivate an inclusive culture where everyone feels welcomed, respected and supported. Together, we are a team of 15,000+ strong hearts and open minds. If you share our values of connected, personal, agile and imaginative, we invite you to discover what's possible for you and your career.
Vassar Brothers Medical Center (VBMC) is a renowned, 349-bed regional medical center overlooking the Hudson River in Poughkeepsie, New York. As a tertiary teaching hospital and the healthcare leader in the Mid-Hudson Valley, we offer comprehensive, subspecialized medical, surgical, and obstetrical/gynecological services to the entire community.
Our accolades include:
At Vassar Brothers Medical Center, we inspire the professional growth of our team members and support a philosophy of shared decision-making. Everyone has a voice and plays a role in defining our future, which helps make this an amazing place to work. Through the strength of our health system and the passion of our team, we continue expanding our care to an even broader market. Our caregivers represent the community in which we work, and our commitment to everyone's well-being is truly heartfelt.
SUMMARY: Assumes responsibility for and participates in all phases of the Nursing
Department scheduling system in order to maintain the day-to-day
operations of the staffing office that reflects excellence in organizational
and communication skills. Participates as an editor in the payroll system to
ensure accuracy of staff time cards.
RESPONSIBILITIES AND STANDARDS
Responsibility I- Staffing Office Activities
unit master schedule, then updates the daily profile sheets for efficiency and accuracy.
Updates and reports discrepancies in the schedule to the Nurse Manager of the unit and the
Staffing office Supervisor.
1.1 Maintains and prepares daily staffing worksheets for each shift and updates for accuracy.
1.2 Prints daily worksheets, generating sheets 5 days in the future to anticipate staffing needs.
1.3 Contacts staff and Per Diem RN's, LPN's, NA's and USY's to cover vacancies, sick calls
and vacations. Records on the staffing call log sheet, assigning to appropriate unit.
1.4 Completes accurate assigning of all staff including MOT as reflected on profile sheets and
enters this into ANSOS System.
1.5 Tabulates census per unit per shift and enters into workload data of the ANSOS System.
1.6 Utilizes the Totals census on all units and enters on the daily worksheet for each shift.
1.7 Enters four-week time cycles of the Nursing units and addresses discrepancies with the
Nurse Manager.
1.8 Assists Staffing Manager/Administrative Nurse Manager in placement of qualified staff to
appropriate units.
Responsibility II
2.1 Maintains LOA grid and updates as necessary.
2.2 Maintains and updates 1199 mandatory overtime list of nursing assistants and unit
secretaries.
2.3 Generates biweekly process of accurate scheduling of Code Stat list and distributes to all
nursing units.
2.4 Maintains office supplies on a regular basis to ensure adequate inventory.
2.5 Distributes payroll checks to individuals in the nursing department as necessary.
2.6 Types, files and copies as directed by the Director of Nursing Resources and
Administrative Nurse Managers.
Responsibility III- Nursing Unit Resource Support
3.1 Generates daily schedule for each nursing unit for manager to review.
3.2 Projects staffing needs for the month and week, makes calls to cover vacancies
3.3 Enters staffing and time card changes in the ANSOS system and the API system daily.
Checks and edits all time clocking for accuracy on a daily basis.
3.4 Prints monthly schedules for each unit in the format requested by Nursing
Manager/Clinical Coordinator.
3.5 Assists in the calculation and tabulation of monthly mandatory overtime and dependability
data for each unit.
Responsibility IV
4.1 Demonstrates knowledge of nursing units' position control report to assist in assigning
DCPOS position numbers to all new employees and interdepartmental transfers as
requested by Director of Nursing Resources.
4.2 Assists in completing data entry of all new hires into controller module of the ANSOS
System.
4.3 Logs and enters monthly license expiration and certification information and follow up to
ensure all licenses and certifications are accurate.
4.4 Enters all approved annual vacations in the long-term request section for the controller
module for all nursing staff.
4.5 Maintains status changes of nursing staff in the ANSOS System.
Responsibility V
and policy.
5.1 Screens and refers all incoming telephone calls and ensures that accurate and timely
communication is facilitated and that the department/hospital is presented in a positive
and courteous manner.
5.2 Answers telephone in a timely and courteous manner, identifying self and department at
all times.
5.3 Records accurate information regarding staffing schedules and enters into the scheduling
system.
5.4 Responds promptly and accurately to staffing inquiries, and based upon personal
knowledge routes to appropriate department/manager.
Responsibility VI
policies and procedures.
6.1 Adheres to Infection Control and Quality Assurance Policies and Procedures at all times.
6.2 Maintains appearance of work areas according to department standards at all times.
6.3 Adheres to all safety regulations reporting any variances to supervisor immediately.
6.4 Attends and actively participates in all in-services as required.
6.5 Reports immediately all incidents, irregularities, unsafe conditions, equipment, and/or
unusual occurrences to supervisor.
Responsibility VII
7.1 Displays a caring and courteous attitude and represents the medical center in a positive
manner.
7.2 Promotes and contributes positively to intra-departmental and inter-departmental
relationships.
7.3 Maintains the confidentiality of employees and departmental information.
7.4 Adheres to departmental and medical center dress codes and wears a VBMC picture
identification badge, 100% of the time.
7.5 Demonstrates willingness to assist co-workers and/or to accept additional assignments as
requested to support organizational needs.
7.6 Responds to all requests for information and assists in a timely and courteous manner.
7.7 Demonstrates a high level of mental and emotional tolerance and even temperament when
dealing with people; uses tact, sensitivity and sound judgment at all times
JOB QUALIFICATIONS:
Education: One (1) year of college or specialized post high school training in
computers/secretarial skills.
Experience: Requires a minimum of one and up to three years of experience, which require
secretarial/computer and interpersonal skills. Good working knowledge of office
equipment and Microsoft applications.
License: N/A
Working Conditions:
Manual: Little or no manual skills/motor coord & finger dexterity
Occupational: Little or no potential for occupational risk
Physical Effort: Sedentary/light effort. May exert up to 10 lbs. force
Physical Environment: Generally pleasant working conditions
Company: Vassar Brothers Medical Center
Org Unit: 1905
Department: Nursing Staff Office
Exempt: No
Salary Range: $19.54 - $37.94 Hourly
With strong hearts and open minds, we're pushing past boundaries and challenging the expected, all in the name of possibility. We are neighbors caring for neighbors, working together as partners in health to improve the lives of the people we serve. If you share our passion for the health of our communities, advance your career with Nuvance Health!
Additional Salary Detail
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).
Share:
Apply Now
Similar Jobs
We are an equal opportunity employer
Qualified applicants are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other classification protected under applicable Federal, State or Local law.
We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation or our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact 203-739-7330 (for reasonable accommodation requests only). Please provide all information requested to ensure that you are considered for current or future opportunities.
Follow us on social media
linkedin instagram youtube facebook
Current employees
If you are a Nuvance Health employee who's interested in exploring new possibilities, you can search and apply for positions here.
Search
Copyright 2026 Nuvance Health