Staffing Coordinator

The Role 

What You’ll Do 

Temporary Workforce Administration

• Coordinate recruiting activities for temporary associates in partnership with staffing agencies and hiring managers.
• Facilitate onboarding activities for new temporary associates, including orientation scheduling, documentation review, and employee communications.
• Serve as the primary point of contact for temporary staffing agencies regarding associate placements, attendance concerns, assignment updates, and assignment separations.
• Manage the offboarding process for temporary associates, including converting associates to full-time employees.
• Escalate employee relations, attendance, performance, safety, and conduct concerns to Human Resources leadership as appropriate.

Attendance and Workforce Reporting

• Administer the Easy Time Clock system, including employee setup, maintenance, troubleshooting, and reporting.
• Generate and distribute bi-weekly attendance reports for managers with temporary associates.
• Generate and distribute monthly attendance reports for managers of non-exempt employees.
• Monitor attendance trends and escalate attendance concerns.

Employee Recognition and Engagement Support

• Upload and maintain attendance point balances within the company store
• Support attendance incentive and employee recognition programs by ensuring accurate point tracking and reporting.
• Respond to employee inquiries regarding attendance points and participation programs.

Administrative Support

• Maintain accurate workforce records, reports, and documentation.
• Assist with special projects and initiatives that support employee engagement and workforce effectiveness.
• Answer questions from temp associates regarding contract terms
• Support Human Resources and operational leaders with various administrative and employee support activities as assigned.

Qualifications 

Knowledge, Skills, and Abilities

• Strong interpersonal and relationship-building skills.
• Ability to communicate effectively with employees, managers, and external agency partners.
• Strong problem-solving and conflict-resolution skills.
• Ability to maintain accuracy in data entry, reporting, and recordkeeping.
• Ability to work independently and exercise sound judgment.
• Commitment to providing excellent employee support and service.

Required

• High school diploma or equivalent.
• 2+ years of administrative, HR, recruiting, workforce coordination, or employee support experience.
• Experience managing confidential information with professionalism and discretion.
• Proficiency with Microsoft Office Suite, including Excel, Outlook, Teams, and Word.
• Strong organizational, communication, and customer service skills.
• Experience managing multiple priorities while maintaining attention to detail.

Preferred

• Associate's or bachelor's degree in human resources, Business Administration, or related field.
• Experience working with staffing agencies and temporary workforce programs.
• Experience timekeeping systems, or attendance management programs.
• Experience supporting manufacturing, distribution, or warehouse environments.

About TrakMotive

Why Work with Us? 

Physical Demands & Requirements