Staffing Coordinator

Staffing Coordinator

As a temporary staffing organization, we put a strong emphasis on our customers and fulfilling their expectations, as well as on our branches. We fully empower each branch and give them the autonomy to make sound business decisions that will lead to their overall success. We offer a fast-paced collaborative environment where each team member directly contributes to the company's success - usually in many ways. We offer rewarding incentives and quarterly bonuses.

Essential Functions:

Staffing Coordinators are the "Face" of our business and assist office management and temporary employees to enhance operational flow and increase revenue.

Key Functions:

• Daily FTM scheduling and dispatch; phone handling, accurate message taking, filing documents, email/text communications.
• Facilitate FTM hiring process; review and process I9 documents accurately, timely, and without error.
• Development of candidate pool; onboard 15+ new hires per week.
• Maintain accurate status on all applicants/new hires.
• Assist branch management when/where needed.

Responsibilities:

• Assess client needs and staff position according to needs.
• Track active job postings or requests; initiate recruitment strategies to attract qualified candidates.
• Administer vetting requirements as required (background checks, drug tests).
• Documentation of employee file (customer feedback areas of concern to branch management).
• Ensure proper PPE/signage is distributed; validations of required certifications prior to job placement/dispatch.
• Ensure daily/weekly payouts are issued; accurate entry of hours worked, and wages are issued before the end of the scheduled shift.
• Import previous day timeslips to avoid billing delays.
• Awareness and pre-planning of next day activities (meetings/training).
• Inventory management: communicate needs and shortages in a timely manner to avoid oversight and shortages.
• Basic office housekeeping duties: empty trash, sweep, wipe down workspaces, refill toiletries, and office supplies, as needed.
• Adherence to company policies and procedures.
• Professional business acumen.
• On-call/ after-hours rotation, as necessary.

Knowledge/Skills:

• Organizational and time management; manage shifting priorities while maintaining attention to detail.
• Manage and resolve complex tasks, communicating areas of concern to branch management.
• Excellent verbal and written communication skills.
• Critical thinking and decision-making with the ability to gather and process information in a fast-paced environment.
• Prioritize workload; adhere to deadlines while participating in team projects and assignments.
• Ability to maintain composure in stressful or adverse situations.

Requirements:

• Data entry, MS Office (Outlook, Excel, Word), social media platforms proficiency.
• 1+ years of work experience in a professional environment; prior sales or staffing experience a plus.
• Ability to work a varied schedule (extended hours, evenings, weekends, and holidays).
• Ability to pass a background check

Environmental Conditions and Physical Demands:

• Non-confined office-type setting, and is free to move about at will. The position includes driving a vehicle, which entails exposure to outdoor weather elements and moving mechanical parts.
• In the course of performing this position spends time writing, typing, speaking, listening, lifting (up to 50 pounds), driving, carrying, seeing (such as close, color, and peripheral vision, depth perception, and adjusted focus), sitting, pulling, walking, standing, squatting, kneeling, and reaching.
• May operate any or all of the following: telephone, cell phone, copy and fax machines, adding machine (calculator), scanner and image systems, scanning equipment, laptop computer, personal computer, tablet, printers, or other equipment as directed.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.