STAR-Student Trained in Advising & Registration

University of the Incarnate Word

San Antonio, TX

JOB DETAILS
SALARY
SKILLS
Academic Advice, Administrative Skills, Communication Skills, Customer Support/Service, Data Entry, Diversity, Equal Employment Opportunity (EEO), Family Educational Rights and Privacy Act (FERPA), Financial Aid, Genetics, Legal, Maintain Compliance, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Office Equipment, Physical Demands, Privacy Regulations, Regulations, Spreadsheets, Team Player, Telephone Skills, Time Management, University/School Policies, University/School Regulations
LOCATION
San Antonio, TX
POSTED
30+ days ago

Position Details Position Information Position Title: STAR-Student Trained in Advising & Registration Academic Year: 2026-2027 UIW Mission University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary University Advising Center STARs Student Trained in Advising & Registration will assist their supervisor in supporting students with questions related to advising and registration resources, events, and deadlines. In addition, STARs will aid in preparation and/or notation of advising appointments and other office duties. This position will report to the Administrative Assistant and Director of the University Advising Center. This is a student position open to current UIW students who may be hired through the Federal Work-Study Program or student employment.

Essential Functions

  • Assist with daily office operations as determined by supervisor.
  • Assist with clerical duties, answering phones, and front desk coverage.
  • Provide timely and accurate information about UIW advising services to callers and office visitors with a focus on customer service.
  • Support advising virtual attendance and maintain a spreadsheet of visitors.
  • Perform data entry tasks.
  • Maintain office tasks such as filing, organizing, shredding mail, pick-up, and running office errands.
  • Communicate at a high-level both verbally and in writing.
  • Commit to deadlines and complete projects, including developing power point fliers and promotional materials on time.
  • Maintain strict adherence to records privacy FERPA regulations and confidentiality.
  • Assist with special events and orientations.
  • Perform other duties as assigned.

Qualifications Knowledge, Skills, and Abilities

  • Dependable, punctual, detail-oriented, adaptable, and self-motivated.
  • Professional demeanor and appearance.
  • Excellent customer service and communication skills.
  • Knowledgeable of university resources and services.
  • Strong critical thinking and organizational skills.
  • Knowledgeable of office equipment.
  • Proficient in Microsoft Office, Zoom, and Teams.
  • Understanding of office standards and confidentiality rules.
  • Engages in responsible ethical conduct.
  • Works well in a team setting.
  • Employee shall adhere to all applicable rules and regulations of UIW.
  • Ability to work effectively with individuals from diverse communities and cultures.

Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

  • Current UIW student with a 2.5 GPA or higher

Required Work Experience

  • No experience required

Preferred Qualifications

  • Knowledgeable in Canva and social media platforms

Required Certifications, Licenses, or Registrations

  • None

Work Hours

  • Variable hours, Monday through Friday, 8:00am-5:00pm
  • 10-20 hours per week

Physical Demands

  • Ability to lift up to 20 lbs to move file boxes.

Posting Details Posting Details

  • Posting Number: STU1540PO
  • Number of Vacancies: 2
  • Job Type: Part Time
  • Job Category: Students
  • Desired Start Date: 03/02/2026
  • Multi-Hire Pool: Yes
  • Position End Date (if temporary): Not specified
  • Reports to: Administrative Assistant
  • Salary: $11/hour
  • Open Date: 02/16/2026
  • Close Date: Open Until Filled
  • Special Instructions to Applicant: None

EOE UIW is committed to a policy of equal opportunity in employment without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity, or expression, veteran status, pregnancy, and religion, except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy.

Applicant Documents

  • Required Documents: Resume, Student Class Schedule (optional)
  • Optional Documents: Cover Letter, Letter of Application, Other Document
  • Supplemental Questions: Are you a current UIW student? Yes I am a doctoral student I am a graduate student I am a senior I am a junior I am a sophomore I am a freshman No I am not a UIW student

Are you eligible for Financial Aid and approved to participate in the Federal Work Study program? Yes No I dont know

About the Company

U

University of the Incarnate Word

One of the leading comprehensive universities in Texas, the University of the Incarnate Word in San Antonio strives to educate men and women who will become concerned and enlightened citizens with values developed in a Judeo-Christian tradition. In 1881 the Sisters of Charity of the Incarnate Word founded Incarnate Word College as a center of higher education for young women. The college was admitted to membership in the Association of Colleges and Secondary Schools in 1919, and joined the Texas Association of Colleges as a senior college in 1920. The Graduate Studies division was established in 1950. Male students were first admitted into the college's undergraduate programs in 1970. Incarnate Word College became the University of the Incarnate Word in 1996. Today, UIW is a Hispanic-Serving Institution under federal guidelines.

UIW is the largest Catholic university in Texas and the fourth-largest private university in the state. The enrollment reflects the diversity of South Texas, as more than 60 percent of the students are from racial or ethnic minority groups. UIW is ranked No. 1 nationally among faith-based universities in the conferring of bachelor’s degrees to Hispanics by the Hispanic Outlook in Higher Education Magazine, and No. 6 nationally among all private, not-for-profit universities. International students comprise 14% of the student body, and they represent over 70 countries. Seventy-five percent of the students depend upon financial aid. A majority of the students are first-generation college attendees.

UIW offers 80 undergraduate and graduate fields of study, including the Ph.D. in Education and doctoral degrees in pharmacy (Pharm.D.), optometry (OD), nursing practice (DNP), physical therapy (DPT) and business administration (DBA). UIW is one of twenty universities in the U.S. with an optometry program, while the pharmacy school is the only one in Texas at a private university. In fall, 2017, the School of Osteopathic Medicine will welcome its first class of students to a new facility at Brooks City Base.

In athletics, UIW is a member of the Division 1 Southland Conference. UIW fielded its first football team in 2009, which plays in Benson Stadium, named after New Orleans Saints owner Tom Benson.

With a student-to-faculty classroom ratio of 14:1, UIW is a wireless campus that provides students with an environment that encourages excellence in academics. As part of its international efforts, UIW has agreements for reciprocal education with 123 universities in 40 countries. It also operates academic sites in Mexico City and Irapuato, Mexico, and Heidelberg, Germany.

In 2017, UIW was chosen as one of the “Great Colleges to Work For” in a national survey by The Chronicle of Higher Education, the ninth year in a row it has received this prestigious distinction. UIW also made the national Top 10 Honor Roll for eight consecutive years, in the medium-sized classification for universities with enrollments between 3,000 and 9,999 students. The graduate nursing program has been recognized as one of the top 65 graduate programs nationally by U.S. News Media Group.

The University of the Incarnate Word is accredited to award baccalaureate and graduate degrees by the Commission on Colleges of the Southern Association of Colleges and Schools. It also is accredited by the Texas Education Agency, the Association of Collegiate Business Schools and Programs, the Council of Baccalaureate and Higher Degree Programs of the National League for Nursing, the Board of Nurse Examiners for the State of Texas, the Commission on Accreditation of Allied Health Education Programs, the Joint Review Committee on Educational Programs in Nuclear Medicine Technology, the American Music Therapy Association, the Council of Education of the Deaf, the American Dietetic Association, and the Accreditation Council for Pharmacy Education.

COMPANY SIZE
500 to 999 employees
INDUSTRY
Education
FOUNDED
1881
WEBSITE
http://www.uiw.edu/