Administrative Skills, Communication Skills, Contract Creation, Contract Management, Contract Processing, Contract Review, Customer Support/Service, Detail Oriented, Documentation, Establish Priorities, Government, Legal, Maintain Compliance, Multitasking, Organizational Skills, People Management, Presentation/Verbal Skills, Problem Solving Skills, Process Management, Procurement Management, Purchasing/Procurement, Record Keeping, Regulations, Regulatory Compliance, Request for Proposals (RFP), Research & Development (R&D), Research Skills, Time Management, Writing Skills
Work Arrangement: Hybrid
Agency Interview Type: Phone and in-person
Engagement Type: Contract
NOTE: Applications with resumes in PDF Format will be automatically rejected. Only Word format resumes will be considered.
Short Description:
The State Procurement Agency Administrator will play a key role in supporting procurement processes by performing critical administrative tasks and providing resolution support.
Complete Description:
Job Description:
The State Procurement Agency Administrator will play a key role in supporting procurement processes by performing critical administrative tasks and providing resolution support. Key responsibilities include:
- Conducting basic contract reviews to identify and address Personally Identifiable Information (PII) concerns.
- Preparing and posting contracts, requests for quotes (RFQs), and related documentation to online platforms in accordance with agency standards.
- Handling support tickets and phone calls to assess, research, and resolve issues or inquiries raised by requestors.
- Collaborating with requestors to provide guidance and resolution for procurement-related tasks or challenges.
- Maintaining organized records and ensuring compliance with relevant policies, procedures, and timelines.
- Providing excellent customer service and ensuring clear communication with internal and external stakeholders.
Skill Requirements:
- Attention to Detail: Strong focus on accuracy, particularly when reviewing contracts for PII or other sensitive information.
- Procurement Knowledge: Familiarity with procurement processes, contract management, and public sector regulations is highly desirable.
- Problem-Solving Skills: Ability to assess issues, conduct research, and develop practical solutions.
- Technical Proficiency: Comfortable using online platforms to post contracts and handle documentation; familiarity with relevant software/tools is a plus.
- Communication Skills: Excellent verbal and written communication abilities to assist requestors effectively and professionally.
- Organizational Skills: Ability to manage multiple tasks and prioritize effectively to meet deadlines.
- Customer Service Orientation: Commitment to providing high-quality support and assistance to stakeholders.
- Legal Awareness: Basic understanding of PII and how to manage sensitive information in compliance with legal and organizational guidelines.
Preferred Qualifications:
- Previous experience in procurement, contract management, or a related field.
- Knowledge of state procurement policies and procedures.
- Experience in ticketing systems or customer service platforms.
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Padmore Global Connections LLC