Stony Brook Middle School School Financial Administrative Assistant

Qualifications:

• Minimum of two years college coursework or Associates Degree preferred
• Three to five years of strong office support or other relevant experience
• Working knowledge of Microsoft Word, Excel, Google platforms, and Power School
• Strong accuracy with attention to detail
• Ability to recognize and resolve issues with minimal assistance
• Work independently to meet deadlines and collaboratively as a team member
• Exercise sound judgement in handling confidential and sensitive information
• Possess clear and concise written and oral communication skills
• Strong interpersonal skills and a positive attitude to foster a welcoming atmosphere
• Experience within a school environment preferred

Reports To: Building Principal and Assistant Principal

Job Goal: To meet and greet all students, faculty, staff, and visitors in a positive, professional and welcoming manner. To perform a variety of administrative and secretarial tasks of various degrees under minimal supervision and to efficiently manage the school office.

Duties and Responsibilities:

• Meet and greet all students, faculty, staff, and visitors in a positive, professional and welcoming manner
• Assist with daily operation of the elementary schools in cooperation with building administration
• Gather and report CORI information for all staff and volunteers
• Maintain staff attendance records
• Assist with school year opening and close out
• Ability to generate correspondence between school and home
• Draft Principal written and electronic correspondences/letters/documents
• Schedule school related appointments for the school administration
• Maintain school events calendar
• Other duties as assigned by the Principal / Assistant Principal

Financial Responsibilities:

• Maintain school budget accounts
• Create, maintain and reconcile all budget documents, files, orders, and invoices
• Place purchase orders both electronically and or by mail with vendors
• Submit invoices to accounts payable for payment
• Prepare bank deposits
• Facilitate field trip payment processing
• Collect and submit timesheets

Terms of Employment: Per Agreement between Westford School Committee and Office Professionals

Evaluation: Per Agreement between Westford School Committee and Office Professionals