Storekeeper II (0715)

Position Information

Posting Detail Information

Working Position Title Storekeeper II (0715) Classification Storekeeper II Position Number 00000715 Open Date 07/09/2026 Close Date 07/16/2026 Priority Review Date Employee Class Staff Full-Time/Part Time Full-Time FTE 1.00 Position Status Regular FLSA Non-Exempt Job code 3318 Union Representation Non-Union Union Code N/A Unit/Department Materials Management College/Unit Campus Services Division Administration & Finance Location DB 116 Link to Department Website or Custom Search Page https://www.niu.edu/facilities/materials-management/index.shtml

Position Summary, Requirements, and Qualifications

Position Summary, Requirements, and Qualifications

Overview

Northern Illinois University is a world-class, research-focused public institution that attracts students from across Illinois, the country and the world. NIU's vision is to be an engine for innovation to advance social mobility; promote personal, professional and intellectual growth; and transform the world through research, artistry, teaching and outreach. Our mission is to empower students through educational excellence and experiential learning as we pursue knowledge, share our research and artistry, and engage communities for the benefit of the region, state, nation and world.

This position in part of the Materials Management team, which is part of the Facilities Management and Campus Services operations reporting to the Division of Administration and Finance.

Position Summary

The employee in this position is responsible for the preparation and completion of receiving, storing, issuing, recording, returning, and security of all commodities and materials in Central Receiving, Central Stores and the Materials Distribution Center (MDC). Individual must process receipts promptly for either warehouse storage or immediate re-delivery. Work requires the use of initiative and judgment in cooperating with vendors, repair technicians, trades, and other personnel to provide a timely flow of all commodities and services in accordance with the needs of the university.

Essential Duties and Responsibilities

Order Processing

• Fills orders received from university departments and trades
• Promptly processes order forms for entry into the billing charge-back system; pack and label filled orders for pick-up or re-delivery on campus by others
• Checks stock against shipping authorizations for agreement as to quantities, descriptions, sizes, conditions, and conformation to purchase order
• Issues stock as requested on requisitions by checking items against stock levels on hand, suggesting substitutes, and noting quantities issued on requisitions
• Issues stock as requested on the MDC requisition cards by checking items against stock levels on hand, suggesting substitutes, noting quantities issued on the requisition record and obtaining appropriate signatures on special project orders

Receiving Shipments

• Assists in the receipt, unpacking, storage, sorting and delivery of materials shipped to the university
• Receives and unload incoming orders from vendors or contract carriers and process orders for warehousing or re-delivery after checking for visible damage and compliance with specifications such as count, grade, weight, and pack
• Maintains records of receipts, dates when items are received and records of issuance to trades or departments
• Addresses all delivery issues and works with Central Stores Manager to resolve problems.
• Unpacks, inspects, and returns defective, excessive, broken or incorrect items
• Performs all shipping functions to insure items are shipped according to carrier specifications.
• Assists customers with tracking/finding where freight is located
• Assists with managing warehouse space
• Selects, determines, and applies storekeeping guidelines, procedures, and methods without specific interpretations from supervisors
• Records documents in the work order system, listing data such as the contractor, the purchase order number, and the date received

Referral and Suggestion

• Refers situations involving major deviations from established methods to the Manager and make recommendations suggesting a course of action to be taken
• Makes suggestions concerning the alignment of services to operating requirements such as recommending the supervisor establish a blanket order with a new vendor as an alternate source for stock and special project items
• Prepares special reports as required by the Central Stores Manager
• Seeks advice of Physical Plant trades personnel to ensure compliance with purchase order for regular stock items and special projects and demonstrate the ability to adapt storekeeping methods to the handling of items, locating reference sources, and providing solutions to problems presented
• Solves problems with the cooperation of the appropriate Physical Plant trades that requires looking for data in technical catalogs and publications to determine substitution interchange, and compliance with specifications
• Maintains a library of vendor and manufacturer publications, both out-of-date and current, and have contact time with vendors via phone, fax, and e-mail.
• Follow-ups with vendors to assure that resale stock is delivered on time and as specified, noting and resolving any discrepancies or variations

Warehousing

• Performs warehousing tasks, independently, in connection with checking and tallying special and/or technical items of supply purchased for each shop
• Stocking items that require special treatment because they deviate from established storekeeping methods
• Knowledgeable of stock characterized by the susceptibility to spontaneous combustion, toxicity, fragility, rapid deterioration, contamination, or ease of physical damage

Reporting

• Prepares necessary reports as needed or required. Maintain SDS book
• Performs customer service related duties such as serving walk-in customers, answering phones for the main office or email correspondence
• Assists university customers with emergency orders for resale stock, and secure all paperwork and authorizations before releasing any stock
• Other related office duties
• Reads and interpret work order reports used for stock and inventory record maintenance and reorder stock when required
• Exercises judgment in estimating amounts of supplies needed for replenishment through the use of these reports, and daily observations of unusual quantities of items issued
• Manages business archives area and ensure all boxes are stored and logged properly
• Performs necessary housekeeping tasks as assigned, including but not limited to sweeping, dusting, emptying waste containers and the straightening of work processing areas
• Maintains security of work areas and inventory by enforcing all building security procedures
• Operate electric fork lift and narrow aisle reach trucks on a daily basis to achieve required high rack palletized storage
• Performs basic preventative maintenance/checks on material handling equipment as needed
• Performs record keeping of forklift checklists for all forklifts on a daily basis
• Checks Eyewash Stations monthly

Department Relations

• Conducts cyclical counts as established by department for both MDC and Central Stores
• Works in other departments as needed to complete tasks essential to Campus Services operations
• Partakes in required training in classes on safety and proper techniques related to the position.
• Performs other related duties as assigned and help other departments as needed

Minimum Required Qualifications (Civil Service)

• High school diploma or equivalent.
• One (1) year (12 months) of work experience comparable to that performed at the Storekeeper I level of this series or in other positions of comparable responsibility.

Knowledge, Skills, and Abilities (KSAs) (Civil Service)

• Knowledge of the principles and processing for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Skill in considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Ability to compute basic math including addition, subtraction, fractions, multiplication, and division.
• Ability to effectively convey information to others, both verbally and in writing.
• Ability to perform general physical activities that require considerable use of your arms and legs and moving your whole body, such as climbing, lifting, balancing, walking, stooping, and handling materials.
• Ability to lift up to 50 lbs.
• Ability to withstand exposure to extreme temperatures.

Specialty Factors (Civil Service)

None

Preferred Qualifications (Civil Service)

1. Previous work experience in a commercial freezer.

2. Previous work experience with material handling equipment including stand-up and sit-down forklifts.

Minimum Required Qualifications (SPS)

n/a

Additional Requirements (SPS)

n/a

Preferred Qualifications (SPS)

n/a

Physical demands/requirements

• Persons employed in this position in the Materials Management Department are cross-trained with other Storekeeper positions in the department. Such training will include being assigned at various times, for various lengths of time, to work in a food storage freezer where the temperature averages thirteen (13) degrees below zero at all times.
• This position is also required by the nature of the work, to perform extensive lifting for varying lengths of time of cartons, boxes, furniture, and equipment which may individually exceed 75 lbs. each. This work is a normal part of the receiving, unloading, warehousing, packing, and order filling functions.
• This position must be able to operate both stand-up and sit-down electric fork lift trucks, and must be capable of passing required operator certification testing.
• Other elements of this position involve daily exposure to counting, weighing, and the use of electronic calculators and desktop computers, as well as computerized receiving and recordkeeping data input systems.

Appointment and Compensation Details

Appointment and Compensation Details

Anticipated Appointment Start Date 08/1/2026 Anticipated Appointment End Date Percent of Staff Year 1.00 Standard Hours Per Week 40.00 Working Hours M-F, 7:30am-4:00pm with a 30 minute lunch Salary $43,680.00-$46,280.00 annually; NIU offers a robust benefits package. Hourly or Semi-monthly Pay Rate/Range $21.00-$22.25 hourly Earn Type Hourly

Application Procedure

Application Procedure

Application Procedure

Application Procedure:

• Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Important: Please upload any unofficial transcript(s) and/or documentation that verifies any education, experience, and/or training you have received.

• If eligible for Veteran's Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application to receive the maximum eligible points on the Civil Service examination.

• After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register.

• Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu. Please add these emails to your address book to ensure timely delivery of any future communication.

• Applicants must be a current citizen or resident of the State of Illinois to move forward in the hiring process.

Credentials Assessment Examination:

• The examination for this position is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant's/employee's education, experience, and special credentials/qualifications (licenses, etc.). Applicants are required to upload documentation to verify the minimum qualifications for this position has been met.
• Required documentation noted in the posting, such as a driver's license, licensures, or certifications MUST be uploaded with your application materials.
• After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.

Additional Details:

• Click on Storekeeper II for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
• Please click on Human Resource Services - Benefits for detailed information about Northern Illinois University's benefits package.
• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Special Instructions Quick Link to Applicant https://employment.niu.edu/postings/93788 Is Background Check Required? Yes EEO Statement Summary

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, color, national origin, ancestry, sex, religion, age, disability (physical and mental), marital status, veteran status, sexual orientation, gender (identity and expression), political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator

Health Services Building Room 230

TitleIXCoordinator@niu.edu

815-753-5560

Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person's disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form. For further assistance, please contact the office of Affirmative Action and Equal Opportunity (AAEO) at ada@niu.edu.

Safety Information

NIU provides annual reports on campus security and fire safety.

Read the Annual Security and Fire Safety Report.

Contact the Ethics and Compliance Office at 815-753-9364 for a hard copy.

Applicant Documents

Required Documents

• Resume/Curriculum Vitae
• Cover Letter
• List of at least 3 Professional References

Optional Documents

• Transcripts (unofficial with official required at hire)
• Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)
• Other

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you currently a citizen or resident of the State of Illinois?

• Yes

• No

• • What is the highest level of education attained?

• GED

• High School Diploma

• Associates Degree

• Bachelors Degree

• Masters Degree

• PHD

• Have you attached all transcripts to support the degrees you are submitting for consideration?

• Yes

• No

• • How many years of experience do you have in this type of position?

• 0-1

• 1-3

• 3-5

• 5-7

• 7+

• • Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. ("See Résumé" is not an acceptable response.)

(Open Ended Question)

• • If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points? The copy submitted should reflect the status of discharge in order to be considered.

• Yes

• No

• Not Applicable

• • Do you have specific work experience ordering, receiving, storing, inspecting, and taking inventory of stock?

• No work experience directly related to the job function described

• My work experience relevant to the job function described was performed under guidance

• My work experience relevant to the job function described was performed independently

• • Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. ("See Résumé" is not an acceptable response.)

(Open Ended Question)

• • Do you have specific work experience with the shipment of materials, supplies, tools, equipment, or replacement parts?

• No work experience directly related to the job function described

• My work experience relevant to the job function described was performed under guidance

• My work experience relevant to the job function described was performed independently

• • Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. ("See Résumé" is not an acceptable response.)

(Open Ended Question)

• • Do you have specific work experience handling and storing supplies while following laws and regulations in regards to materials and supplies that are susceptible to spontaneous combustion, toxicity, fragility, rapid deterioration, contamination, or ease of physical damage?

• No work experience directly related to the job function described

• My work experience relevant to the job function described was performed under guidance

• My work experience relevant to the job function described was performed independently

• • Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. ("See Résumé" is not an acceptable response)

(Open Ended Question)

• • Do you have specific work experience maintaining records such as purchase orders, dates of shipments, and inventory numbers?

• No work experience directly related to the job function described

• My work experience relevant to the job function described was performed under guidance

• My work experience relevant to the job function described was performed independently

• • Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. ("See Résumé" is not an acceptable response)

(Open Ended Question)