Student Accounts Specialist-(Part-time)

Student Accounts Specialist-(Part-time)

Salary

$23.50 - $26.54 Hourly

Location

Providence College

Job Type

Part-time Staff

Job Number

PC00275

Division

Finance and Business

Department

Financial Services

Opening Date

08/18/2026

FLSA

Non-Exempt

Bargaining Unit

NU

• Description
• Benefits

Conducted under the auspices of the Dominican Friars, Providence College is a Catholic, Dominican, liberal arts institution of higher education and a community committed to academic excellence in pursuit of the truth, growth in virtue, and service of God and neighbor. We seek candidates who can affirm and contribute to our mission.

Providence College is also an equal opportunity employer and is committed to fostering a Beloved Community- an environment that reflects the rich diversity of the human family and is marked by justice, charity and the promotion of the common good and flourishing of all. We invite applications from qualified individuals who possess the experience, knowledge and commitment to develop the diverse learning environment envisioned as part of the Beloved Community. Women and minority candidates are strongly encouraged to apply. The College's Non-Discrimination policy can be found Notice of Non-Discrimination (PDF document)

Overview

Provide administrative support to the Bursar's Office/Student Accounts in the day-to-day operations of the office. This is a part-time position with approximately 25 hours per week.

Duties and Responsibilities

• Manage the Bursar and Refund email inboxes by responding to student and departmental inquiries in a timely and professional manner. Review, process, and post student refund requests accurately to student accounts while ensuring compliance with institutional policies and procedures. Process monthly invoice payments to Brinks, verify billing accuracy, and maintain appropriate documentation to support timely payment processing and account reconciliation. (40%)
• Provide front office coverage as needed, particularly during lunch periods and staff absences, to ensure uninterrupted customer service. Answer and direct incoming phone calls, process and distribute incoming and outgoing mail, and assist students, parents, faculty, and other visitors with inquiries and requests. Deliver professional, courteous, and efficient support while maintaining a welcoming and service-oriented office environment (35%)
• Monitor and maintain petty cash funds, ensuring accurate accountability, security, and compliance with established financial policies and procedures. Perform cash and check reconciliation by verifying, posting, and endorsing payments accurately and in a timely manner. Research and resolve discrepancies, maintain detailed financial records, and support audit and reporting requirements to ensure the integrity and accuracy of cash-handling operations. ( 25%)

MARGINAL DUTIES:

• Perform all other duties as may be required.

Education and Experience

• High School education or equivalent.
• One to three years of related experience or an equivalent combination of education and experience.
• Intermediate proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint)
• Intermediate proficiency using Cashnet system.
• Customer service-oriented.
• Excellent organizational and communication skills required
• Ability to learn, communicate, and apply new systems and processes
• Excellent attention to detail, time management, and the ability to multi-task in a fast pace-environment
• Excellent follow-through skills, highly organized, flexible, and attentive to deadlines and priorities
• Ability to maintain confidentiality

Supplemental Information

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting in a normal seated position for extended periods of time
• Reaching by extending hand(s) or arm(s) in any direction
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
• Communication skills using the spoken word
• Ability to see within normal parameters
• Ability to hear within normal range
• Ability to move about

DISCLAIMER: This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.

NOTICE OF E-VERIFY PARTICIPATION

Providence College participates in E-Verify to confirm the identity and employment authorization of individuals hired to work in the United States. Before submitting this application, please review the following documents:

• E-Verify Notice of Participation
• Right to Work

By continuing with this application, you acknowledge that you have been informed of our participation in E-Verify and have had the opportunity to review these notices.

Part-time employees are eligible for the College's meal plan discount, Working Advantage discount, Rhode Island's Sick and Safe Leave, and voluntary 403(b) retirement plan contributions.

Employer Providence College (RI)

Address 1 Cunningham Square

Providence, Rhode Island, 02918-0001

Phone (401) 865-2341

Website www.providence.edu