Student Activities Assistant (IN-HOUSE ONLY)

Student Activities Assistant (IN-HOUSE ONLY)

Salary

$61,128.57 - $82,413.80 Annually

Location

Golden West College, Huntington Beach, CA

Job Type

Classified Staff

Job Number

G-011-27

Division

Golden West College

Opening Date

09/03/2026

Closing Date

9/18/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Definition

(ON-CAMPUS - In-Person Position)

IN-HOUSE ONLY:

This position is open to internal (permanent and temporary) Coast Community College District (CCCD) employees to apply. External candidates are not eligible to apply. If you are not a current active employee with CCCD, please do not apply at this time.

About Golden West College

Located in the coastal community of Huntington Beach, Golden West College is regarded as one of the most beautiful campuses in Southern California. The college is highly regarded for academic quality and innovation. In its earliest years, the college was recognized for its pioneering leadership in designing learning-centered programs and services for its student body and continues that tradition to this day.

Golden West College (GWC) has an unwavering commitment to quality education; equitable outcomes; inclusive practices; and racial, ethnic, and socioeconomic diversity. Ideal candidates for all positions at our college share our devotion to educating and improving the lives of our representative students, employees, and community populations. Currently, our college enrolls approximately 11,000 students per term; 34.2% are Latinx, 31.8% are Asian, 22.4% are White, 1.8% are African American, 0.5% are Native Hawaiian or Pacific Islander, and 4.8% are multiracial. GWC is an officially designated Hispanic-Serving Institution (HSI) and an Asian American Native American Pacific Islander-Serving Institution (AANAPISI). GWC engages in regular professional development opportunities and partnerships so that we can best serve disproportionately impacted groups. Activities and connections include GWCs partnership with student and employee involvement in organizations like Puente, Student Veterans, and Gay Lesbian Alternative Straight Alliance (GLASA); a robust District Ally training program, including UndocuAlly (undocumented students), SafeZone (LGBTQ), Vet Net (veterans), and Ability Ally; and other equity minded programs; and a full calendar of culturally responsive events.

D.E.I.A - Diversity, Equity, Inclusion and Accessibility

At Golden West College we are committed to providing high quality education and equitable outcomes through inclusive practices that support and celebrate everyone. We welcome candidates that share our devotion to educating and improving the lives of our representative students, employees, and community populations. Please visit the links below to learn more information about GWC:

• Mission, Vison and Values
• GWC Strategic Plan 2025-2029
• GWC Employee-Student Demographics
• Student Equity and Achievement Program

Summary

Provides student-centered customer service, clerical support to student activities and events, providing information and assistance based on students' needs. Assists students on matters related to college programs, student clubs and organizations, co-curricular activities, and special events. Assists and/or arranges for basic services for students with special access needs or disabilities. Provides administrative support involving secretarial, technical, and logistics services for studentcentered services, activities, events and programs

Distinguishing Career Features

The Student Activities Assistant provides a range of support to student activities ranging from assistance to students with special access needs or disabilities, student government, student leadership development, student clubs and organizations, co-curricular activities, and those contributing to personal growth and development. The Student Activities Assistant requires working knowledge of, and demonstrated ability to function independently in any one of the subjects described above. Advancement potential exists from this position along the counseling and student success career ladders with additional knowledge, education, experience and demonstrated ability to provide substantive support within several student success and retention areas.

Essential Duties and Responsibilities

Specific duties may vary among departments, divisions and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned:

1. Serves as the initial point of contact for at least one of the following areas: student life, cocurricular activities, student government, student clubs and organizations, limited scope fund raising, and/or intramural contests.

2. Provides logistics and hospitality support to student government, student leadership, student clubs and organizations activities, and events. Provides support to events-in progress. Arranges for multi-media support, provides hospitality, production of materials, certificates, supplies, and refreshments.

3. Assists with internal and external communications. Prepares and sends newsletters, emails, flyers, letters, etc., to enrolled andprospective students, sponsors, agencies, and contacts. Revises handbooks, promotional materials, brochures, and other printed communications materials.

4. Provides information in response to specific requests about opportunities, events and continued participation. Assists students with locating resources and information about District and college processes, forms, and procedures.

5. Advises potential students and interested parties of proper procedures for applying to or seeking program participation. Conveys information about student activities and cocurricular programs and the criteria for acceptance. Applies established formulas and criteria to evaluate student eligibility for participation in programs.

6. Serves as an informational liaison with various campus departments to facilitate student and program operations. Maintains the office calendar, websites, digital marquees and displays, bulletin boards, and informational materials for students. Monitors the supply of and orders appropriate forms and brochures to support the program.

7. Assists the student government and student clubs and organizations with business related matters such as handling of financial transactions, forms, preparing financial statements of income and expenses, governance, and Board meetings.

8. Assists with administrative details and logistics for events and program activities. Arranges for on- and off-campus meetings and events, scheduling facilities, arranging for food, transportation, and accommodations. Prepares student materials, packets, and facilitates student participation in activities.

9. Assists with the preparation and processing of requisitions in response to billings, invoices, reimbursements, and charges.

10. Works with staff, vendors, community partners, students, and other customers to process transactions and in some circumstances, serves as an advocate to troubleshoot non-routine issues.

11. May orient, train, and assign work to student and/or other temporary help. Monitors hours and processes timesheets.

12. Conveys policies and procedures, referring difficult or sensitive matters to an administrator. Responds to inquiries and conveys information about programs and services provided by the organizational unit.

13. Updates and revises content to department's web pages as approved by the supervisor.

14. Assists with the orientation and training of student assistants, student leaders, hourly staff, and full-time employees. May assign work to student assistants.

15. May serve as a chaperone for ASG, ICC, and Student Life & Leadership field trips, conferences, conventions, and all other off-campus student trips. Organizes and manages trip planning and schedules.

16. Collects, updates and maintains data and files, such as those used in student programs, and other processes where there are information privacy considerations. Reviews and enters data using established data entry screens and formats.

17. Receives, greets, and directs phone inquiries and visitors. Determines their needs, provides a variety of routine information that prepares visitors for meetings and official proceedings.

18. Takes notes and prepares meeting recollections. Prepares from rough drafts or instructions a variety of materials such as letters, memoranda, reports and statistical data. Composes original correspondence and forms on routine department matters.

19. May serve on a variety of District and campus-wide committees with supervisory approval.

20. Performs other related duties as assigned that support the objective of the position.

21. Required to abide by all District policies and procedures including Board Policy 3050 - Code of Professional Ethics.

Qualifications and Physical Demands

Knowledge and Skills

1. Requires working knowledge of the role student activities has in overall campus life, special event preparation and assistance, and student-sponsored activities.

2. Requires working knowledge of the functions, policies, and procedures of the division/department, as well as those having implications to other functions.

3. Requires a basic knowledge of student services such as admissions, counseling, assessment, college transfer, and careers.

4. Requires in-depth knowledge of the steps for event planning.

5. Requires working knowledge of the computers, peripherals, and media commonly used in academic settings, including common office productivity applications for word processing, spreadsheets, and data management.

6. Requires in-depth knowledge of financial record keeping and limited scope budgeting processes.

7. Requires knowledge of and skill at proper English language usage, grammar, vocabulary, spelling and punctuation sufficient to prepare reports and correspondence.

8. Requires sufficient math skills to perform basic business mathematics calculations.

9. Requires sufficient human relations skills to work collaboratively and enthusiastically with students, convey policy and procedural information, exercise patience, and conduct one on-one and small group orientations.

Abilities

1. Requires the ability to perform the essential responsibilities and functions of the position.

2. Requires the ability use a computer and peripheral equipment, along with common software packages and applications for word processing, spreadsheets, data entry, and data management.

3. Requires the ability to learn and apply knowledge of student life into supporting activities and events support.

4. Requires the ability to learn and apply policies and procedures for the specific area of assignment.

5. Requires the ability to create and accurately file documents and files in alphanumeric order.

6. Requires the ability to maintain accurate financial/numeric records, monitor budget documents including income and expenditures, and purchase orders.

7. Requires the ability to convert an objective for a student activity into a sequenced list of tasks.

8. Requires the ability to work collaboratively with a diverse student population, follow oral and written directions, organize workload, work under pressure and meet deadlines, timetables, etc.

9. Requires the ability to work weekends, early mornings, and evenings to support student activities.

Physical Abilities

• The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
• Essential functions will vary by position.
• As defined by Title I of the Americans with Disabilities Act ("ADA") and Californias Fair Employment and Housing Act ("FEHA"), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.

Minimum Qualifications: Education, Experience, D.E.I.A

The position typically requires an Associate's degree. Concurrent experience working in student success, counseling, or special student program. Or, any combination of education and experience which would provide the required equivalent qualifications for the position.

AND

Demonstrated evidence of responsiveness to and understanding of the racial, ethnic, disability, gender identity, sexual orientation, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom and campus.

Licenses and Certificates

May require a valid driver license.

Working Conditions

Work is performed indoors and occasionally outdoors, where minimal safety considerations exist. May be required to perform duties and responsibilities beyond normal working hours based on the needs of the department

This job specification describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, work steps, and skills required of the job.

Conditions of Employment

This is an IN-HOUSE ONLY full-time classified, 40 hour per week, 12-month per year position. The normal hours of work are Monday through Friday from 8am to 5pm. The effective date of employment will be arranged with the supervisor.

ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310) check if your application may be impacted. Additionally, applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.

Application Requirements

To be considered for employment you must submit a complete application packet at http://www.cccd.edu/employment by the application deadline: 11:59PM Friday, September 18, 2026.

Incomplete applications, application materials submitted by mail and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable).

A complete application packet includes:

• A complete Coast Community College District Online Employment Application.
• A Current Resume of professional and educational background and experience.
• A Cover Letter detailing your experience related to the role.
• Responses to Supplemental Questions (Please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put "see resume" or "N/A", or leave blank).

Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance by emailing jobs@cccd.edu or by calling 714.438.4716.

Pay Philosophy

Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the district to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees. (Salary Range EE-113)

Benefits

This position is eligible for the following benefits. Please visit the benefits tab above for additional information.

• Generous medical, dental, vision and life insurance plans for employees and dependents
• 21 paid holidays
• Cumulative sick leave
• Paid vacation
• Longevity salary programs
• PERS/STRS retirement plans
• Deferred compensation/457 plans
• Employee Assistance Program

Employment Information

• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 )
• The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the Districts strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

The SELECTED CANDIDATE is required to complete the following prior to employment:

• Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).
• Have fingerprints taken by a Live Scan computer at the candidate's expense (Clearance must be received prior to the first day of employment).
• Present original documents for proof of eligibility to work in the United States including a Social Security Card; AND
• Participate in a new hire onboarding appointment with an Employment Services Representative.

Additional Information

Coast Community College District is an Equal Opportunity Employer

The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information. The Coast Community College District is a multi-college district that includes Coastline, Community College, Golden West College, and Orange Coast College.

Coast Community College District Title IX

For more information on Title IX click here

The 2025 Coast Community College District Annual Security and Fire Safety provides the crime statistics for calendar years 2022, 2023, and 2024, which were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be obtained from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions.

Comprehensive Medical, Dental and Vision

We know that the health of our employees and their families is a priority. Thats why we offer extensive health care benefits to benefits-eligible employees. We offer the Districts Anthem Blue Cross PPO plan as well as three HMOs, Blue Shield Access Plus, Blue Shield TRIO, and Kaiser Permanente. We also provide District-paid dental and vision insurance.

Benefits are available to regular permanent employees working 20 or more hours per week. Benefits are not available to employees working less than 20 hours per week, temporary, hourly, or other short-term employees.

District-paid Life Insurance

The District provides Life and Accidental Death & Dismemberment insurance benefits, underwritten by VOYA. This district-paid benefit is equal to one time your annual salary and remains in effect until age 70. At age 70, your benefit is reduced to half.

District-paid Disability Benefits

Coast Community College District provides both a short-term disability benefit and long-term disability benefit to employees working 20 or more hours per week who are unable to work because of disability due to illness, injury, or maternity.

Voluntary Plans

A variety of voluntary plans are offered through the Coast Community College District to benefits-eligible employees such as Health and Dependent Care Flexible Spending Accounts, MetLife (Hyatt) Legal Plan, and other Section 125 compliant insurance plans.

Enrich Your Profession

Professional Development Programs The District offers a variety of Professional Development programs for faculty and classified staff that encompasses all types of facilitated learning opportunities, ranging from college degrees to formal coursework and conferences. We encourage lifelong learning that maintains and improves professional competencies, enhances career progression, and keeps our employees on the cutting edge of their profession.

Sabbatical Leaves

Faculty members are encouraged to pursue professional growth leading to the development of increased competence and the improvement of instruction and/or redirection in their current teaching discipline. The Districts sabbatical leave program is designed to assist in this pursuit and is available on a semester basis after completing six consecutive years of service.

Academic Senate

The Academic Senate is the governing body at each of our colleges for making recommendations to administration and to our Board of Trustees with respect to academic and professional matters. The Senate consists of elected faculty and has the responsibility for matters related to curriculum and general academic policy.

Time to Refuel

Vacation - Classified employees earn vacation days commensurate with years of service. Confidential, Educational Administrators, and Classified Managers earn 22 days of vacation each fiscal year. Accrued vacation is prorated for all employee categories working less than full-time.

Sick Leave - All contract employees earn sick leave as outlined in the CA Education Code. Sick leave may be carried over from year-to-year and, upon retirement, unused sick leave may contribute to your CalPERS or CalSTRS retirement pension benefit.

Holidays - The Coast Community College District observes 22 paid holidays per year.

Jury Duty, Bereavement, Military Leave - Coast Community College District grants contract employees called to jury duty a leave of absence, without loss of pay, for the entire length of required service. Other available leaves include bereavement from 3-5 days and military leaves of absence in accordance with applicable state laws.

Great Expectations

Pension Plans - The Coast Community College District participates in the California State Teachers Retirement System (CalSTRS) and the California Public Employees Retirement System (CalPERS) for contract employees. Non-contract employees participate in the Public Agency Retirement Services (PARS) plan for the first 1,000 hours of their employment.

Medical Benefits After Retirement - It is the policy of the Coast Community College District that contract employees, who retire from the District at age 60 or older and with fifteen or more years of service, be afforded the same group insurance benefits until 70 years of age. A Medicare Supplement plan is available to retirees and their spouses after age 70.

Annuities - The Coast Community College District maintains a program whereby qualified employees may request through Payroll to have a portion of their salary deposited to a 403b tax-sheltered annuity plan or an approved 457 deferred compensation plan.

Schools First Federal Credit Union - The Schools First Federal Credit Union is a federally insured, full service, financial cooperative that is a not-for-profit organization. Earnings are used to benefit all members to provide a full range of financial services and offerings.

01

Golden West College is committed to fostering a culture of inclusive excellence by uplifting employees and students through an environment that is equitable, diverse, inclusive, and accessible. When responding to the questions below, please provide clear examples with successful outcomes, offer instances where you applied job skills to enhance diversity, equity, and inclusion, as well as your input towards advancing the overall culture at your former workplace. Please confirm Yes to acknowledge that you have read and understand these guidelines.

• Yes
• No

02

Describe a time when you helped plan or coordinate an event, project, or program involving multiple departments. How did you ensure the event, project, or program was successful?

03

Provide an example of a time when you provided excellent customer service.

04

This is an internal recruitment open to current Coast Community College District employees. Please list your employee ID and current position.

05

I understand that a COMPLETE application packet is required for consideration, which includes the following: 1. A completed Coast Community College District Online Employment Application 2. A current Resume (attachment) 3. A Cover Letter (attachment) 4. Detailed responses to supplemental questions (Note: These responses will be screened to determine which candidates are invited to interview.)

• Yes
• No

Required Question

Employer Coast Community College District

Address 1370 Adams Avenue

Costa Mesa, California, 92626

Phone 714-438-4668

714-438-4714

Website http://www.cccd.edu