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Student Admin/Generalist

Chapman University

Orange, CA

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JOB DETAILS
SALARY
$17–$17.50 Per Hour
SKILLS
Administrative Skills, Communication Skills, Contract Management, Customer Support/Service, Detail Oriented, Email Management/Administration, Event Management, Expense Tracking, File Maintenance, File Management, Interpersonal Skills, Microsoft Office, Multitasking, Operational Support, Order Management, Order Supplies, Organizational Skills, Purchasing/Procurement, Reimbursement, Student Conduct, Telephone Skills, Time Management
LOCATION
Orange, CA
POSTED
Today
Posting Details

Student Title Classification Information

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Job Number
SE196924

Position Information

Department or Unit Name
Art

Position Headcount
1

Position Title
Student Admin/Generalist

Academic Year
Academic Year 2026-2027

Term or Semester
All Academic Year

Is this Role for an Undergrad or Grad Student?
Undergrad

Anticipated Pay Range
$17.00 - $17.50

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

On which Campus will this work be done?
Orange

Approved Supervisor
Ethan Javonillo

Supervisor Email
javonillo@chapman.edu

Scheduling
Please use dates within Chapman Academic Calendar
(

Desired Start Date
07/09/2026

Projected End Date
05/23/2027

Average number of hours per week
Up to 19 Hrs

Position Summary Information

Job Description Summary

The Art Department at Chapman University is seeking a dedicated and organized Student Worker to serve as a Generalist, providing a variety of administrative and operational support. In this role, the student worker will assist with daily tasks including ordering supplies, processing expenses, tracking speaker and model contracts, event coordination, and file management. Additionally, the student worker will be responsible for conducting prospective student tours using a Calendly appointment system. This is a part-time position, requiring 10 hours per week during the fall and spring semesters.

Responsibilities
  • Administrative Support: Assist the Art Department's Administrative Assistant with day-to-day office tasks, including answering phones, managing emails, and filing documents.
  • Event Support: Provide logistical support for department events, such as set up, organizing materials, and assisting during the event.
  • Expense Processing: Help with tracking and processing department expenses and reimbursements.
  • Ordering Supplies: Manage supply orders for the department, ensuring timely and accurate procurement of necessary materials.
  • File Management: Maintain organized and up-to-date electronic and physical files for department records.
  • Prospective Student Tours: Conduct tours for prospective art students using a pre-scheduled Calendly system, providing information about the department, facilities, and programs.
  • Other Duties: Perform other administrative tasks as needed to ensure smooth department operations.
Required Qualifications
  • Current student at Chapman University, preferably with an interest in the arts or related fields.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal skills, with a welcoming demeanor for prospective students and families.
  • Ability to work independently and handle multiple tasks efficiently.
  • Experience with or willingness to learn software programs such as Microsoft Office, Google Drive, and Calendly.
  • Previous administrative or customer service experience is a plus, but not required.
Desired Qualifications
  • Dependability, consistency, and organization.
  • Ability to follow procedures and policies.


Special Instructions to Applicants

Budget Information

Is Federal work-study required?
With or Without FWS

About the Company

C

Chapman University

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