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Student Admin/Office Assistant

Chapman University

Orange, CA

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Adobe Acrobat, Communication Skills, Data Entry, Detail Oriented, Driver's License, Fundraising, Microsoft Office, Organizational Skills, Printing, Problem Solving Skills, Project Tracking, Salesforce.com, Search Engines, Stewardship, Time Management, Web Browsers
LOCATION
Orange, CA
POSTED
Today
Posting Details

Student Title Classification Information

Quick Link


Job Number
SE192924

Position Information

Department or Unit Name
Annual Giving

Position Headcount
2

Position Title
Student Admin/Office Assistant

Academic Year
Summer 2026

Term or Semester
Summer - Fall

Is this Role for an Undergrad or Grad Student?
Undergrad

Anticipated Pay Range
$16.90 - $16.90

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

On which Campus will this work be done?
Orange

Approved Supervisor
River Gayton

Supervisor Email
rgayton@chapman.edu

Scheduling
Please use dates within Chapman Academic Calendar
(

Desired Start Date
05/25/2026

Projected End Date
05/23/2027

Average number of hours per week
Up to 10 Hrs

Position Summary Information

Job Description Summary

This position seeks to hire a student with a work-study award. The desired timeline is Summer 2026 through Fall and Spring 26-27.
Assist the Annual Giving Office with administrative support, programs, and other duties as assigned.

Responsibilities
  • Support with donor acknowledgment for our Chapman Fund donors.
    • Validate stewardship mailings.
    • Make impactful stewardship calls to our donors.
    • Track stewardship project completion.
  • Data entry in our donor database, Salesforce/Affinaquest.
  • Document filing, mailing, printing, and data entry.
  • Event set-up and tear-down assistance.
  • Provide additional support as needed.
Required Qualifications
  • Handle personal information with extreme confidentiality.
  • Organized and detail-oriented.
  • Take initiative and work under minimal supervision.
  • Maintain a professional, polite, and friendly demeanor.
  • Dress professionally for an office setting.
  • Comfortable being on camera/recording donor thank you videos.
  • Ability to retrieve accurate information, learn support processes and systems, and problem-solve. Familiarity with web browsers and search engines.
  • Proficient in Microsoft Office applications, including documents, spreadsheets, presentation slides, and shared drives/folders.
  • Be available to work 3hr-5hr shifts during the following days/times:
    • Mondays, 8:30am-4:30pm
    • Tuesdays, 8:30am-4:30pm
    • Wednesdays, 8:30am-4:30pm
    • Thursdays, 8:30am-4:30pm
    • Fridays, 8:30am-4:30pm
Desired Qualifications
  • Strong attention to detail.
  • Good communication.
  • Strong organizational skills.
  • Effective time management.
  • Experience using: Adobe Acrobat, Canva, Salesforce/Affinaquest, and Microsoft Office Suite applications.
  • Have a valid CA driver's license to drive an electric vehicle(s).
Special Instructions to Applicants
  • Must be able to lift items between 5-50lbs


Budget Information

Is Federal work-study required?
Yes

About the Company

C

Chapman University

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