Student Affairs Clerk

Student Affairs Clerk

Salary

$28,836.00 - $46,327.00 Annually

Location

BISHOP - Main - 351 N. Broad Street, Mobile, AL

Job Type

Full-Time

Job Number

06533

College/Division

BISHOP-501080-Student Admissions

Opening Date

07/17/2026

Closing Date

7/25/2026 11:59 PM Central

Campus Location

Bishop State

• Description
• Benefits

Position Summary

Reporting Authority: Assistant Director of Admissions and Records

The Clerk will perform office duties and secretarial work in maintaining student records and other related procedures of the Office of Admissions and Records, following established policies and procedures as specified by the College Policies and Procedures Manual, the Board of Trustees, and adhere to the policies and guidelines as specified by the Alabama Community College System Board of Trustees and the College Policies and Procedures Manual.

Essential Duties and Responsibilities

The essential job functions listed are not comprehensive and duties and responsibilities may change without notice.

• Communicates with applicants and students concerning orientation, registration, and enrollment activities, and maintains academic history files for applicants, enrollees, and alumni of the College.
• Assures that interested persons receives the necessary forms for proper enrollment.
• Prepares official transcript requests and assures that the integrity of student records is not compromised.
• Answers office telephones, greets visitors provides information relative to scheduled courses, curriculums, calendar of events, college rules and regulations, enrollment history and admissions information, and related activities.
• Processes applications and other data to CRM and personal computers; conducts inquiries relative to enrollment, demographic, financial aid, withdrawals and other admissions and enrollment functions.
• Scans old and new student records to ensure integrity and security of academic information.
• Documents receipt of official high school transcripts or equivalent, test scores for students who pass the Ability to Benefit Test.
• Assists in the registration process to include directing students to locations to receive proper advisement, schedule in-put and receipt of charges by the Business Office.
• Assist with Dual Enrollment upon request of the supervisor.
• Prepares requisitions and orders for office supplies, computer equipment, fax machines, copiers, printer, and other inventory, as needed.
• Assists the academic dean and counselor in verifying that graduation requirements have been met.
• Orders and distributes academic regalia for students, faculty, and staff.
• Dispense reports in a timely manner using Argos accessing class rosters to run class reports.
• Comply with all Policies of the Alabama Community College System and the College.
• Serve on the Bishop State Community College Committees.
• Serves on standing committees as assigned.
• Attends relative conferences, seminars, and professional development workshops.
• Maintain confidentiality of student records in compliance with the Family Education Rights and Privacy Act (FERPA) and takes measures to protect official records from unauthorized release, accidental damage, or destruction.

Required Knowledge, Skills, Abilities, and Essential Job Functions

• Ability to maintain confidentiality.
• Ability to work independently, well under pressure, and with discretion.
• Strong interpersonal skills and work ethic.
• Organizational skills and attention to detail.
• Superior English language skills to correspond both verbally and in writing, using good grammar, spelling, punctuation, and structure.
• Ability to interact with the general public in a courteous and helpful manner.
• Ability to operate office machines and equipment, including personal computers, keyboards, switchboards, calculators, multi-line telephones, copy machines, printers, and fax machines.
• Ability to work with one or more software programs and maintain familiarity with campus software requirements, such as Qless, Banner, Parchment, Clearing House, Change of Major and Withdrawal Forms, etc.
• Knowledge of conflict resolution and mediation principles.
• Ability to read, understand, and review documents for accuracy and relevant information.
• Ability to use applicable office technology, documents, and procedures in the course of the work.
• Ability to use sound judgment in following and applying appropriate laws, regulations, policies, and procedures.
• Ability to make accurate arithmetic calculations.
• Ability to assemble, organize, and prepare data for records and reports.
• Ability to compose letters, memos, forms and charts independently.
• Ability to read, interpret, apply, and explain rules and regulations, policies, and procedures.
• Ability to communicate with peers and other staff, students, and the public in a manner reflecting positively on the department and the College.
• Ability to organize and maintain records.
• Ability to plan, organize, and complete work to meet established deadlines.
• Ability to take directives and complete task.
• Ability to provide clear and concise directions to customers.
• Ability to use CRM
• Perform other duties as assigned by the Assistant Director of Admissions and Records, Director of Admissions and Records, the Dean of Students, and/or the President.

Salary: ACCS Salary Schedule: E5-06

Qualifications

Minimum Qualifications:

• Associate Degree from an accredited institution.
• Two (2) years of experience in office practices and procedures using general clerical skills.

Application Procedures/Additional Information

Application Procedure:

Position announcements and employment applications are available at https://www.schooljobs.com/careers/accs/bishopstate? Applications currently on file must be resubmitted for this position. Delinquent and/or unsigned application packets and/or documents will not be accepted.

Only complete application packets will be given consideration for employment.

A completed application packet consists of:

Completed Bishop State Community College employment application

Current resume

Applicable Transcript with conferred date (While an unofficial transcript may be submitted as part of the application packet, an official transcript must be received before the date of hire.)

Physical Demands & Work Environment:

Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule. Learned physical skill is required for keyboarding. Frequent walking, standing, or sitting may be required. Working hours may vary and occasional evening or weekend work is required. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.

Other Job Description information I:

More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from the criminal background check. Bishop State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

The Selection Committee will screen all applicants for the position. The Committee will select applicants for in-person interviews which may consist of question/answer session and /or skills assessments. Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. The College reserves the right not to fill the positions in the event of budgetary or operational constraints. Bishop State Community College is a multi-campus organization, and employees of the College are required to travel among various work sites for both day and evening responsibilities and must provide their own mode of transportation. Bishop State Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including postsecondary community and technical colleges under the control of the Alabama Community College Systems Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Bishop State Community College will make reasonable accommodations for qualified disabled applicants or employees. Bishop State Community College reserves the right to withdraw this job announcement at any time prior to the awarding.

Salary: ACCS Salary Schedule: E5-06

Sick Leave

All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teachers Retirement.

8 hours per month

(may accumulate an unlimited number)

Annual Leave

All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.

0-4 years 8 hours per month

5-9 years 10 hours per month

10-14 years 12 hours per month

15-19 years 14 hours per month

20+ 16 hours per month

(may accumulate up to 480 hours)

Personal Leave

All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.

Unused Personal Leave converts to sick leave if not used.

(converts to sick leave at the end of August each year if not used)

Professional Leave

Up to 10 days a year of professional development leave with pay may be granted by the President.

Holidays

New Years Day

Martin Luther King/Robert E. Lee Birthday

National Memorial Day

Juneteenth

Independence Day

Labor Day

Veterans Day

Thanksgiving Day

Day after Thanksgiving Day

Christmas Eve

Christmas Day

16 (5 locally assigned)

Contracted Work Days

260

Retirement

The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit The Retirement Systems of Alabama. All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers Retirement System of Alabama.

Tier I - Pays 7.50% monthly. State matches 14.57% (effective 10/01/25)

Tier II - Pays 6.20% monthly. State matches 13.61% (effective 10/01/25)

Law Enforcement Officers:

Tier I-Pays 8.50% monthly. State matches 14.57% (effective 10/01/25)

Tier II- Pays 7.20% monthly. State matches 13.61% (effective 10/01/25)

Health Insurance

PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit http://www.rsa-al.gov/index.php/members/peehip

Premium amounts:

• Single $ 30
• Family (without Spouse but with dependents) $ 207
• Employee + Spouse (no dependents) $ 282
• Family (with Spouse and dependents*) $ 307
• Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.

Tobacco Usage Premium

• Member $ 50
• Spouse $ 50

The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the Wellness Program section to learn how you and/or your spouse can receive the non-tobacco user discount.

Wellness Premium

• Member $ 50
• Spouse $ 50

The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the Wellness Program section to learn how you and/or your spouse can receive a wellness premium waiver.

If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.

Optional Coverage Plan Premiums

• Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38
• Dental Single $ 38 Dental Family $ 50

Institution matches $800 monthly (effective 10/01/17).

Duty Hours

(hours vary by campus and needs of the student)

Tuition Assistance

This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.

Employees/Dependents at two-year colleges:

• 1/3 waived after 1st year
• 2/3 waived after 2nd year
• 3/3 waived after 3rd year

Note: Employee is vested after 10 years in Retirement System. Additional information regarding retirement may be obtained from the Retirement System Web site at www.rsa.al.gov.

Employer ACCS

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