Student and Program Support Specialist, School of Nursing

The Student and Program Support Specialist reports to the Sr. Assistant Dean of Advising and Student Success and provides operational, administrative, logistical, and student-facing support for students and academic programs within the School of Nursing. Working collaboratively within the Office of Advising and Student Success (OASS), and with program leadership, academic operations, students, and University partners, the Student and Program Support Specialist helps ensure that student support processes, program operations, communications, and administrative functions are organized, timely, accurate, and responsive to program and school needs

Key Responsibilities

Student and Program Support

• Serve as primary contact for School of Nursing student organizations
• Support student onboarding, orientation, progression, graduation, and ongoing program milestones and processes.
• Coordinates catering arrangements for meetings, orientations, and program events as well as manage the student-focused food pantry.
• Assist with student support needs and facilitate communication between students, faculty, and program leadership.
• Respond to routine inquiries from prospective students, faculty, and the public

Program Operations and Logistics

• Schedule program meetings, student meetings, conferences, workshops, and other program-related events as needed.
• Reserve rooms and coordinate scheduling through Outlook and other University scheduling systems as needed.
• Assist with program logistics, communications, documentation, school mail delivery, and operational coordination
• Support program budget processes, purchasing, reimbursements, expense tracking, and other administrative financial activities as assigned.
• Assist with coordination of gifts, recognition activities, celebrations, and hospitality efforts involving students, faculty, staff, and external partners.

Instructional and Faculty Support

• Provide operational and logistical support for instructional activities and classroom processes.
• Assist with exam coordination and exam proctoring support, particularly ATI examinations and other standardized testing activities.
• Support faculty with scheduling coordination, course-related logistics, and routine administrative needs related to teaching activities.
• Assist with coordination of instructional materials, meeting preparation, and other operational support activities.

Collaboration and Service

• Collaborate effectively with faculty, staff, students, and University partners to support positive program operations and student experiences.
• Contribute to a professional, organized, student-centered, and service-oriented work environment.
• Participate in School meetings, trainings, committees, and professional development activities as assigned.
• Perform other duties as assigned.

Minimum Qualifications

Education: High school diploma or equivalent required.

Experience: 1+ years relevant experience required.

Preferred Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Experience working in higher education, healthcare, or academic program support environments.
• Familiarity with student information systems, learning management systems, scheduling systems, or compliance tracking systems.
• Experience supporting academic programs, faculty operations, and/or student services.
• Proficiency with Microsoft Office applications and standard administrative systems.
• Strong organizational, administrative, and customer service skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple responsibilities and priorities in a fast-paced academic environment.

The successful candidate will demonstrate professionalism, initiative, flexibility, attention to detail, and a collaborative approach to supporting students, faculty, and academic programs. The individual should be highly organized, student-centered, responsive, and able to manage operational responsibilities while maintaining strong working relationships across the School and University.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Hiring Range: $20.00 - $28.00 per hour, commensurate with experience.

Position Type & Work Location

• This is a non-exempt-level, benefited position. Learn more about UVA benefits.
• This position is based in Charlottesville, VA, and must be performed on-site.

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

The position will remain open until filled.

Additional Requirements

• Background checks and pre-employment health screenings will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply

Please apply online, by searching for requisition number R0084627. Complete an application with the following documents:

• Resume
• Cover Letter - should include your interest in the position and how your relevant experience pertains to this position.

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants may search and apply for jobs on the UVA Internal Careers website.

Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

For questions about the application process, please contact Karon Harrington, fak3ph@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.