Student Center Administrative Assistant

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How to Apply

A brief cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. We welcome applicants with disabilities and support individuals in requesting accommodations.

If you are having trouble uploading your cover letter and resume as a combined file due to software access or other circumstances, please reach out to [email protected] with your materials.

Who We Are

At the University of Michigan School for Environment and Sustainability (SEAS), we are at the forefront of building a more sustainable and just world for all by transforming the impact of higher education and reimagining the future. We are advancing action through innovation, research, education and engagement in society, and developing leaders who are empowered to halt the climate crisis and create an environmentally sound future for generations to come.

To learn more about SEAS and our values, please visit our website at https://seas.umich.edu/about/seas-values.

The University of Michigan School for Environment and Sustainability (SEAS) and PitE Student Center facilitates the educational and professional development of undergraduate and graduate students in becoming impactful leaders in the fields of environment and sustainability. You can learn more about the services that you will support as part of this role by visiting our website: https://seas.umich.edu/about/departments-staff/seas-student-services

Job Summary

Note: The full Job Description for this position can be found here.

The Student Center Administrative Assistant serves as the first point of contact for students, faculty, staff, visitors, and members of the University of Michigan community in the SEAS & PitE Student Center (Student Services). You will provide high-quality customer service, front desk support, office coordination, and dedicated administrative support split between the SEAS & PitE Student Center, the Next-Gen Scholars Program, Program in the Environment Faculty Director, and Assistant Dean in the Student Center.

Reporting to the Events and Alumni Engagement Coordinator, you will support operations of the Student Center by maintaining welcoming public spaces, responding to inquiries, assisting with communication, and tracking important administrative matters. The ideal candidate exhibits a consistently positive, proactive, solution-oriented mindset and discretion with confidential information. You will be stationed at the welcome desk during peak hours, and have access to a shared workspace for administrative work outside of those hours.

This position involves a seasonal leave during the months of June and July. We strongly encourage you to read this document for information on seasonal leave schedules, pay, and benefits.

Candidates for this position must be legally authorized to work in the United States. Visa sponsorship is not available for this position. We welcome applicants with disabilities and support individuals in requesting accommodations.

Responsibilities*

Administrative Support

• Provide administrative support to PitE leadership, Center leadership, the PitE Faculty Director, and the SEAS Assistant Dean.
• Coordinate meetings, schedules, notes/minutes, newsletters, announcements, surveys, mail merges, and formal communications.
• Maintain shared files, tracking documents, spreadsheets, databases, presentation materials, and program records.
• Support hiring logistics, travel coordination, research requests, invoices, receipts, PCard reports, and other administrative needs.

Front Desk Operations and Office Upkeep

• Provide welcoming front desk support during peak service hours and respond to in-person, phone, and email inquiries.
• Complete daily opening and closing procedures and help keep shared spaces organized and welcoming.
• Monitor and restock office, kitchen, copier/printer, brochure, and resource supplies.
• Maintain front desk manuals, office procedures, public postings, reference materials, and confidential shredding processes.

Program Support

• Provide administrative support for assigned student programs, including scheduling, communications, meeting notes, and workflow coordination.
• Assist with student staff hiring logistics, onboarding communications, check-ins, and mentorship communications.
• Track program participation, event attendance, budget information, and other program records.
• Create and update newsletters, flyers, brochures, signage, and other digital or printed promotional materials.

Events and Student Programming Support

• Support Student Center, PitE, and student programming events focused on professional development, wellness, community, belonging, and student engagement.
• Assist with major events such as Admitted Student Visit Day, Fall Visit Day, New Student Orientation, Commencement, and related programming.
• Coordinate catering, supplies, transportation, equipment, room setup, printed materials, and other event logistics.
• Track attendance and assist with post-event documentation, follow-up, and wrap-up tasks.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled any time after the minimum posting period has ended.

Applications will be reviewed as received throughout the posting period and continue until the position is filled.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.