Student Clinic Manager

Posting Information

Posting Information

Department ASOD Clinical Operations-431500 Career Area Academic Administration Posting Open Date 07/02/2026 Application Deadline 07/16/2026 Open Until Filled No Position Type Permanent Staff (EHRA NF) Working Title Student Clinic Manager Appointment Type Administrative and Managerial Position Number 20077190 Vacancy ID NF0009868 Full Time/Part Time Full-Time Permanent FTE 1 Hours per week 40 Position Location North Carolina, US Hiring Range $78,860 - $87,160 Proposed Start Date 08/03/2026

Position Information

Be a Tar Heel!

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

The UNC Adams School of Dentistry Office of Clinical Operations is responsible for overseeing patient care, providing quality assurance, maintaining infection control, administering regulatory compliance and preserving fiscal stability. The Office of Clinical Operations is an integral part of the School and their primary mission is to provide the highest quality education and training to students and to provide the highest quality dental treatment available for patients.

Position Summary

The Student Clinic Manager is responsible for independently directing and managing the operational functions of the Dental and Dental Hygiene Student Clinics, Patient Admissions Clinic, and Urgent Care Clinic within the Adams School of Dentistry. These clinical operations span two floors and encompass 140 clinical operatories, including 128 operatories within the Dental and Dental Hygiene Student Clinics and 12 operatories within the Admissions and Urgent Care Clinics. The position supports the clinical education and patient care needs of more than 400 dental and dental hygiene students and coordinates operational activities involving approximately 85 full-time faculty, adjunct faculty, and residents.

The Student Clinics provide approximately 27,000 patient appointments annually, generate nearly 36,000 billable procedures, and serve a patient population of approximately 8,000 active patients. Additionally, the Admissions and Urgent Care Clinics support approximately 3,000 patient encounters annually. The Student Clinic Manager provides operational leadership for student clinical scheduling, patient flow management, clinic efficiency initiatives, operational reporting, and continuous process improvement activities supporting the School's clinical education mission.

This position develops, implements, and manages operational workflows, clinic scheduling systems, and process improvement initiatives designed to optimize chair utilization, patient access, student clinical experiences, financial collections, and overall clinic efficiency. The position exercises independent judgment and delegated authority in operational decision-making impacting daily clinic operations, scheduling infrastructure, resource utilization, and patient-centered care delivery.

The Student Clinic Manager is responsible for administration and oversight of student clinical scheduling systems within Epic, including development and maintenance of templates, rotations, chair assignments, and operational scheduling workflows across multiple clinical programs and external rotation sites. Due to the complexity of the DDS curriculum and clinical rotation structure, the position annually coordinates and develops scheduling assignments and Epic templates across Fall, Spring, and Summer semesters for students ranging from the spring semester of the first year through graduation. This process includes the creation and maintenance of approximately 13,500 daily Epic templates each year, incorporating multiple clinical sessions, rotations, faculty assignments, and patient care schedules.

The position collaborates extensively with Academic Affairs, Clinical Education, Clinical Operations leadership, ASOD IT, Patient Business Services, UNC Health Epic teams, Finance, departmental leadership, and external partners to support operational alignment, regulatory compliance, and continuous operational improvement.

This position also provides direct supervision and operational leadership for assigned personnel supporting clinic scheduling, patient access, admissions, and student clinic operations. Responsibilities include workflow oversight, training, performance management, operational accountability, and implementation of process improvements supporting efficient and effective clinic operations.

Minimum Education and Experience Requirements

Bachelor's degree and three years of experience in the area of assignment, of which at least one is supervisory or in a lead-worker capacity; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Required Qualifications, Competencies, and Experience

Demonstrated experience managing clinical operations, healthcare scheduling systems, patient access workflows, operational reporting, process improvement initiatives, and/or program administration within a healthcare, dental, or academic clinical environment. Experience independently analyzing operational needs, implementing workflow improvements, and coordinating complex operational activities across multiple functional units.

Strong organizational, communication, problem-solving, and project management skills required.

Preferred Qualifications, Competencies, and Experience

Experience overseeing operational workflows within a healthcare or dental clinical environment. Experience utilizing Epic or comparable electronic health record/scheduling systems to manage patient scheduling templates, clinical operations, and workflow optimization. Demonstrated experience using operational data, analytics, and reporting to evaluate clinic performance, identify operational trends, and implement process improvements. Supervisory or team leadership experience preferred.

Special Physical/Mental Requirements Campus Security Authority Responsibilities

This position is designated as a Campus Security Authority in accordance with the Clery Act. This position will be required to report Clery crimes to the Clery Compliance Manager and complete annual training about reporting responsibilities.

Special Instructions Quick Link https://unc.peopleadmin.com/postings/321847

Posting Contact Information

Department Contact Name and Title Dr. Lisa Stoner, Associate Dean Department Contact Telephone or Email Lisa_Stoner@unc.edu Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Applicant Documents

Required Documents

• Curriculum Vitae / Resume
• Cover Letter
• List of References

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Please select the response below that best describes your experience/education for the University Program Manager position.

• Bachelor's, Master's, and/or Doctorate at least 3 years of experience in the area of assignment including at least 1 year in a lead worker or supervisory role

• Associate's and at least 5 years of experience in the area of assignment including at least 1 year in a lead worker or supervisory role

• Combination of post-high school education and experience equal to at least 7 years of experience in the area of assignment including at least 1 year in a lead worker or supervisory role (ex 1 year of high school and 6 years of experience)

• High school diploma/GED and at least 7 years of experience in the area of assignment including at least 1 year in a lead worker or supervisory role

• Did not complete high school but have combination of education and experience to equal at least 11 years in the area of assignment including at least 1 year in a lead worker/supervisory role (ex 1 year of high school and 10 years of experience)

• None of the above

• • This position oversees patient billing, appointment scheduling, and patient management in a dental practice. How many years of experience do you have in a dental or medical practice management environment?

• None

• 1-2 years

• 3-5 years

• 5+ years

• • Describe a time when you used Excel to analyze or track operational data. What was the purpose, and how did your work support decision-making?

(Open Ended Question)

• • This role involves responding to time-sensitive scheduling issues often outside of business hours. How do you manage your workflow to ensure responsiveness during these times?

(Open Ended Question)

• • Describe your experience with Electronic Patient Records such as Epic or Dentrix. How many years did you work with that application? How did you utilize the application reporting tools in your role?

(Open Ended Question)