Student Conduct Coordinator

About Us

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.

Location

Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 209.

Job Summary

The Student Conduct Coordinator works directly with the Associate Dean for Student Support to execute the day-to-day operations of the Office of Student Support and Student Conduct. The Coordinator assists with intake, review, investigation, and resolution of student misconduct cases, including administrative and formal hearings, educational meetings (¿Dean Talks¿), and informal conflict resolution.

This position maintains accurate case records in the student conduct management system (e.g., Maxient), monitors student compliance with sanctions, supports early intervention efforts, and prepares data for reporting and assessment purposes. The Coordinator also helps implement a student conduct program grounded in student development theory, develops and delivers training for faculty, staff, and students, and supports conduct hearing board members.

The Coordinator serves as an informational resource on the student conduct process for faculty, staff, students, parents, and community members.

Sponsorship is not available for this position.

Responsibilities

Administrative and Investigative Responsibilities

• Complete all administrative responsibilities related to student conduct; review conduct referrals, assign appropriate action, resolve complaints through administrative hearings or conduct board hearings, as appropriate, and monitor completion of sanctions.

• Complete impartial investigations for all student conduct matters as needed.

• Facilitate administrative and formal hearings for students, when applicable.

• Assist with the student conduct process for individual student and/or student organization misconduct including investigations and adjudication from inception to completion while ensuring compliance with all laws and university policies and procedures.

• Conduct educational meetings or ¿Dean Talks¿ with students as part of the resolution process for cases that do not result in formal code of conduct violations, providing guidance on university policies and expectations.

Record-Keeping and Compliance

• Maintain accurate and comprehensive case records within the student conduct case management system (e.g., Maxient), including case documentation, correspondence, and sanction tracking in accordance with institutional policies and departmental procedures.

• Monitor student compliance with assigned sanctions and coordinate follow-up communication regarding completion requirements.

• Maintain confidential records in accordance with FERPA.

• Maintain statistics on student conduct cases.

• Prepare case information data to meet federal and/or state reporting requirements.

Student Support and Early Intervention

• Assist students in navigating University processes and procedures.

• Assist with reviewing and routing student concern or behavioral intervention reports and collaborate with appropriate campus offices to support early intervention and student support efforts.

• Facilitate informal resolution and conflict management strategies for student disputes when appropriate and consistent with university policies.

Programmatic and Educational Responsibilities

• Assist with campus-wide programs educating the campus on the student conduct process and the Student Code of Conduct.

• Assist with development of workshops and programs for student success.

• Develop and deliver training for faculty, staff, and students on all facets of the student conduct process.

• Support the preparation and training of conduct hearing board members by providing procedural guidance and resources, ensuring hearings are conducted in accordance with university policies.

Assessment, Reporting, and Strategic Planning

• Plan, develop, and coordinate assessments to evaluate the effectiveness of policies, protocols, and sanctioning efforts.

• Compile and analyze conduct case data to identify trends and support departmental assessment, planning, and continuous improvement initiatives.

• Assist in coordinating departmental strategic planning efforts, assessment, and annual reporting requirements.

Committee and Miscellaneous Duties

• Serve on committees and task forces as assigned.

• Serve as a resource for conduct board members.

• Other duties as assigned.

Required Qualifications

• Bachelors Degree in the areas of Psychology, Business Administration, or related field.
• Two or more years experience involving Student Affairs.
• Experience conducting record keeping and maintaining documentation in compliance with rules of confidentiality.
• Experience collaborating, working on teams and building positive, effective relationships.

Preferred Qualifications

• Masters degree in the areas of Psychology, Business Administration, or related field;
• Strong organizational planning and management skills.
• Knowledge of Student Conduct procedures at the college/university level.
• Understanding of due process and the Family Educational Rights and Privacy Act (FERPA) related to student conduct records.
• Understanding of student development theory and the ability to apply student development concepts when working with students and designing sanctions and programmatic efforts.
• Demonstrated experience working with restorative practices in the student conduct process.
• Experience making professional presentation.
• Experience working with student information databases/systems and familiarity with FERPA privacy regulations {i.e. Maxient).

Proposed Salary

Salary is commensurate with education and experience.

Required Documents to Attach

Cover letter.

Resume.

Transcripts.

A list of at least 3 professional references with their contact information.

Knowledge, Skills, & Abilities

• Knowledge of student development theory
• Knowledge of Student Conduct process and procedures
• Knowledge of due process and the Family Educational Rights and Privacy Act (FERPA) related to student conduct records
• Skilled in investigating, interviewing, and reporting via Maxient
• Skilled in compliant record keeping and documentation
• Skilled in interpersonal communication
• Ability to maintain confidentiality
• Ability to communicate effectively, verbal and written
• Ability to maintain detailed and accurate records

Contact Information

For more information or questions about a job posting, please contact the Office of Human Resources at (229) 500-2026, or by email at hrasu@asurams.edu. For technical support, please call the USG Service Desk at (877) 251-2644, or by email at support@usg.edu.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

Excellence

We achieve outcomes of the highest quality, hold ourselves accountable to the highest standard and are committed to continuous improvement in University programs and services.

Respect

We are directed by tenets of ethics, treating other with courteous regard, and being civil in our interactions.

Community

We strive to build community and value a good mindset.

Teamwork

We seek partnerships within the University and community. We practice a supportive spirit that results in the implementation of plans, actions and shared results.

Learning

We cultivate a practice of global pedagogies in a learning environment.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University.

Certain positions may also require the selected candidate to submit to or have:

• a credit check completed for "Positions of Trust" and/or approved departmental purchase card usage
• a motor vehicle report for positions that require driving an Albany State University vehicle
• a successful pre-employment drug test

Equal Employment Opportunity

Albany State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, working, and studying. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the ASU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the ASU community.

For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at (229) 500-2026. For individuals requiring disability-related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229-500-3442.