Student Engagement, Leadership and Belonging Program Specialist

Student Engagement, Leadership and Belonging Program Specialist

Salary

$4,929.50 - $5,856.00 Monthly

Location

Salem Campus. Salem, OR

Job Type

Classified

Job Number

C27081

Division

567030 Student Affairs

Department

567030 College Access & Student Life

Opening Date

09/16/2026

Closing Date

9/22/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

JOB INFORMATION

Provides project management responsibilities and administrative support to maintain an effective workflow for the Student Engagement, Leadership & Belonging Dept., Student Life Office, and Intercultural/international Programs. Provides information to staff, students, and the general public. Reports directly to the Director of Student Engagement, Leadership and Belonging. Responsible for independently performing office administration activities involving complex and technical work in assigned areas of responsibility. Conducts research to resolve operational issues and serves as a technical expert responsible for training and supporting other department employees. Makes and/or recommends methods to accomplish work. Works in a dynamic intercultural environment to support students, staff and community customers.

Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.

When applying for this position, please attach the electronic documents listed below. Failure to do so will result in your application being rejected as an incomplete application. Any documents you provide that are not listed will not been seen by the Search Committee.

• Unofficial Transcripts - An electronic copy of your academic transcript(s) from an accredited institution which clearly indicate the degree awarded, and any other applicable information, must be attached with your application if you would like it considered as part of your eligibility for the position. Any applicants who earned academic credentials from outside of the United States and wish to use those credits for consideration must also upload an evaluation of college credit earned at the non-U.S. institution.

DUTIES & RESPONSIBILITIES

Office management & Customer Service

• Applies continuous improvement and workplace organizational practices in a team environment to provide effective, high-quality services to both internal and external customers

• Serves to support the general department information and office management including clubs information, free speech process, food pantry requests, student ID's and maintenance of college news flyers in Salem Campus restrooms

• Works with coworkers to support the hiring, training, and supervision of student workers that provide primary coverage of customer services window's/counters

• Serves as technical resource to employees, partner agencies, students and the community regarding department information, policies, procedures, and processes, which may include: providing general customer service; researching and responding to inquiries; and providing information regarding college policies and procedures; may include situations of a confidential nature

• Collaborates with all campus departments and outreach campuses using problem solving and decision-making skills to maintain effective and efficient work flow and quality working relationships; serves as liaison with students for the Director on a wide range of student inquiries and other issues and makes decisions based on Director's direction to assist and advise students

• Assists employees, students, and other interested parties in completing applicable records and information

• Provides customer service, appropriate college and department information, front counter help; interacts with students, other departments, businesses, agencies, outreach campuses, and the general public on the phone and in person; makes referrals as appropriate

Administrative Project Management

• Manages tuition waivers, tuition talent grants, and student employment funding sources processes, including workers compensation hours for Student Engagement, Leadership and Belonging, Student Life, International/Intercultural Programs, and Peer Language Conversants. Student Leaders vary from 50-150 students per academic year. Serves as a liaison for these students and supervisors, with Business Services, Financial aid, and Human Resources staff

• Manages, trains, and supervises student leaders and staff in using the digital ID system to assist students in creating their own digital ID. Maintains digital ID records and troubleshoots technical issues in collaboration with IT and the vendors/Atrium representatives

• Manages and prioritizes tasks and projects with staff and students

• Maintains third party software accounts for department

• Assists and processes international insurance and Glacier Tax Prep for international/Intercultural Programs

• Works with the director and coordinators' programs to organize and coordinate student, staff, and community events and activities

• Assists with reports and projects

• Assists with developing and implementing new processes, procedures, and documents for projects

Data Management, File Management, & Reporting

• Develops, maintains, receives, processes, confidential records, files, and databases requiring classification and compilation of varied information (i.e., department files, confidential files, budgets, reports, personnel, including sick and vacation records, and curriculum) and tracking systems for Student Life, International/ Intercultural Programs, and Study Abroad

• Coordinates the collection of data from multiple sources; compiles special reports or studies where analysis or technical data is required; reviews and verifies data for completeness and accuracy (i.e.: Payroll Authorizations (PA's), Full-time Enrollment (FTE) reports, full-time and part-time workloads)

• Develops and maintains recordkeeping, filing, and tracking systems for the department and its programs and processes, including student hiring documents

• Tracks student hired monthly payroll reports and problem solves payroll issues, monitoring hours of work for students

• Input the course schedule in Banner for the department and its programs. Distributes schedule proofs to program directors and makes changes in the system. Complete course cancellations/terminations and associated paperwork for notifications and part-time contracts part-time. Produces addendums and new contracts

• Assists the Director in making decisions on class cancellations based on enrollment and attendance numbers

• Coordinates department ordering of supplies, department requisitions forms for directors signature

• Maintains P-Card reconciliations, student and staff timesheet tracking department and its programs

• Generates billings/invoices, check requests, and agreements for performance/presentation services

• Organizes & tracks fiscal items & budget information for use in analysis & reporting

• Supports identification of trends, gaps and opportunities to support improved fiscal outcomes and resource management

Administrative Support

• Uses Banner and Slate to support work of the department related to recruitment, orientation, retention and recognition (RORR) goals as appropriate. This includes work with gen population, international students and student leadership development related cohort(s)

• Retrieves information from Banner system to track student employees/volunteers' grades and GPAs for student leadership groups reporting to the department, verifies students' class schedules, and accesses their accounts to process tuition waivers or exemptions. Student Leaders vary from 50 to 150 students per academic year

• Serves as a liaison for Student Engagement, Leadership & Belonging projects through the Student Life Office with HR on issues of student hiring and processing of payroll

• Supports all department-based Programs as needed on general office and project specific tasks

• Serves as a backup supervisor for department-based Programs

• Assists in budget preparation and maintenance for department programs and projects

• Assist with trainings

• Schedules, supervises, trains, and evaluates part-time/hourly staff and student employees/volunteers; develops, recommends and implements student employment opportunities, and training

• Composes and prepares a variety of correspondence, operational manuals, course syllabi, outlines, exams, reports, graphs, forms, flyers, brochures, advertisements, newsletters, and/or other related documents

• Assists in the preparation of agendas for department meetings including necessary support materials; tracks actions and outcomes of meetings to ensure that proper follow-up is completed and formal action is taken (e.g. curriculum changes)

• Maintains and coordinates room schedules ensuring arrangements are made for meetings and activities. Schedule classes, rooms and events using Google calendars and 25 Live

• Performs routine, financial activities, which may include: tracking student payments; tracking budget accounts; setting up job costing system; performing budget transfers; allocating charges to appropriate accounts; and preparing travel reimbursements, petty cash, and/or other related financial forms for assigned department; prepares for Director all key requests for signature

• Provides support for special projects as directed; conducts research and gathers information related to specialized activities and information in assigned area of responsibility

• Maintains appointment calendar for Director using Google Calendar; organizes and maintains information, manages/coordinates schedules and calendars, and communicates on and off campus, answers phones, correspondence to e-mail

• Arranges department, task force and other meetings; takes, transcribes, and distributes minutes

• May participate in college-wide committees for programs

• Inputs IT Help Center Requests for repair and maintenance on student computers, printers, etc. for our programs

• Inputs Asset Essential requests for event set ups, break downs and maintenance issues in the surrounding areas

• Assists new and continuing part-time instructors on policies, procedures, software, and/or other items in assigned area of responsibility; conducts office orientations for new adjunct faculty

• Maintains and orders classroom instructional materials, supplies, equipment, and/or inventories; may receive merchandise and verify orders against purchase orders and procurement card

Institutional Expectations

• Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds
• Participates in recruitment and retention of students at an individual and institutional level in promotion of student success
• Embraces, understands and uses appropriate technology tools to accomplish job functions
• Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices

CANDIDATE QUALIFICATIONS

Your application will be scored based on the minimum qualifications, core competencies, and preferred qualifications listed below. If you are unsure whether you meet all of the qualifications , we encourage you to apply and address through your application materials all of the relevant education, transferable skills, and related experience that makes you a great candidate for this position. The information provided on your application will be used to determine step placement upon hire. Please ensure you include all information on your application which you wish to be considered.

Minimum Qualifications:

This level requires an equivalency of six (6) years of full-time work experience that reflects the knowledge, skills and experience to perform the essential functions listed above.

This is typically achieved through a Bachelor's Degree and two (2) years of full-time work experience which reflects the knowledge, skills and experience to perform the essential functions listed above.

Education equivalency will not apply to one (1) year of the full-time work experience.

Core Competencies:

• Knowledge of project management principles Knowledge of customer service principles

• Knowledge of general recordkeeping principles

• Basic mathematical principles

• Excellent spelling and grammar

• Demonstrated effective oral and written communication skills

• Demonstrated interpersonal skills

• Extensive knowledge of office practices and managements

• Ability to work independently on multiple projects/tasks and priorities

• Knowledge of Standard English, spelling, punctuation, and basic mathematics

• Proficiency with MS Word Suite

• Demonstrated ability to keep complex records and prepare accurate reports

• Ability to deal effectively with a diverse population of staff, students, and the public

• Ability to work in a spirit of cooperative teamwork with others

• Bicultural/multicultural skills sufficient to select appropriate behaviors, values and attitudes within different cultures during interactions with others

• Bicultural/multicultural skills sufficient to select appropriate behaviors, values and attitudes within different cultures during interactions with others

Preferred Qualifications:

• Experience working with federal regulatory compliance in international student &/or immigrant sectors

• Administrative support experience which includes using various software (spreadsheets, google suite, and data management tools) and working in a fast-paced intercultural office environment

• Experience using Microsoft Office Suite & Google suite

• Office coordination experience

• Knowledge of data management Software (Banner, SLATE, Navigate etc.)

• Experience with budget and fiscal records management (payments, reimbursements, tracking and reporting)

• Experience creating and using computer spreadsheets, social media & document creation tools (eg. Publisher, Canva, etc.)

• Experience working in an intercultural setting

• Experience working with intercultural/international populations (inside an educational setting and/or in the community)

ADDITIONAL INFORMATION

TERMS OF EMPLOYMENT

• This is a 100%, 12-month classified assignment at pay level 14.
• This position has a 6-month probationary period
• All positions at Chemeketa are required to be available for work onsite as requested by the college.
• Requires flexible work schedule to meet program needs, which may include evenings and/or weekends
• This position may require the use of your personal vehicle for transportation between campus locations
• If requested, requires the provision of official transcripts upon hire
• Employees must maintain Oregon, Washington or Idaho residency as a condition of employment.
• Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment.
• Providing false information will result in rejection of an application, employment offer or dismissal

PHYSICAL REQUIREMENTS

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary requirements are met.

VETERANS PREFERENCE

Applicants are eligible to use Veterans Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.

For information regarding Veterans Preference qualifications, visit http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq

DOCUMENTS REQUIRED FOR VETERANS PREFERENCE

• One of the following:

• MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR-

• Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension -OR-

• Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate

• In addition to one of the above documents, Disabled Veterans must also submit one of the following:

• A copy of their Veterans disability preference letter from the Department of Veterans Affairs -OR-

• Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/

• Please Note: As part of the first round of screening, the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information. Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications, core competencies and preferred qualifications. Required documents must be provided at the time of application. Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidates demonstrated competencies as related to successful performance in the position.

PUBLIC SERVICE LOAN FORGIVENESS

Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

LEGAL COMPLIANCE

Chemeketa Community College does not discriminate based on race, color, religion, national origin, immigration or citizenship status, age, sex, sexual orientation, gender identity or expression, marital status, familial status, pregnancy, disability, veteran status, genetic information, or any other status protected by federal, state, or local law in any area, activity, or operation of the College.

Chemeketa Community College is an equal opportunity/affirmative action employer.

For inquiries regarding the College's nondiscrimination policy, contact the following:

• For students with disabilities: Section 504/ADA Coordinator in Student Accessibility Services, 503.399.5279

• For employees with disabilities: Vice President of Governance & Administration, 503.399.2537

• For sex-based discrimination: Title IX Coordinator, 503.584.7323

• For equal employment opportunities or affirmative action: Affirmative Action Officer in Human Resources, 503.315.4586

To request this publication in an alternative format, please call 503.399.5192. For language access, please call 503.315.4586.

In addition to a rewarding and energizing career opportunity, Chemeketa offers a comprehensive benefits package to all salaried Chemeketa employees and eligible dependents. Benefits available to Chemeketa employees include:

Core Benefits: Medical, Dental, Vision, Employer-paid group life insurance, Employee assistance programs.

Voluntary Benefits: Voluntary Life Insurance, Long-Term Disability Insurance, Short-Term Disability, AFLAC Critical Illness, Accident and Hospitalization Insurance, Pet Insurance, Flexible Spending Accounts, and Health Savings Accounts with employer contribution for qualified insurance plans.

Retirement Benefits: Qualifying employees will receive contributions to the Public Employees Retirement System (PERS) as well as the opportunity to contribute to optional 403(b) and 457(b) deferred compensation plans.

Additional Benefits: Additional perks of joining the Chemeketa team include tuition waiver for employees and their qualifying dependents, on-campus wellness activities, and generous leave policies.

Public Service Loan Forgiveness: Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education

01

Please select the response from below that most closely matches your highest level of education as related to this position. To receive full consideration, your application and your attached transcript(s) must clearly support your response.

• I have not received a High School Diploma or GED
• I have a High School Diploma or GED
• I have completed some college coursework but have not received a degree
• I have an Associate degree from an accredited institution
• I have a Bachelors degree from an accredited institution
• I have completed some graduate coursework but have not received a degree
• I have a Masters degree from an accredited institution
• I have a Doctorate degree from an accredited institution

02

Please indicate the number of years of full-time work experience that you possess.

• No experience
• Six months of experience, but less than one year of experience
• One year of experience or more, but less than two years of experience
• Two years of experience or more, but less than three years of experience
• Three years of experience or more, but less than four years of experience
• Four years of experience or more, but less than five years of experience
• Five years of experience or more, but less than six years of experience
• Six years of experience or more, but less than seven years of experience
• Seven years of experience or more, but less than eight years of experience
• Eight years of experience or more, but less than nine years of experience
• Nine years of experience or more, but less than ten years of experience
• Ten years of experience or more

03

I understand that my application will not be considered unless I: Attach all required documents as specified in the job announcement. Submit a complete application form which clearly demonstrates the minimum qualifications for the position. * Have removed my social security number from all my documents, including transcripts. Please review the supplemental information section of the job announcement for specific information about required documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered by the committee.

• Yes

Required Question

Employer Chemeketa Community College

Address 4000 Lancaster Dr. NE

Salem, Oregon, 97305

Phone 503.399.5009

Website http://www.chemeketa.edu