Department:

Student Experiences and Recreation

Special Instructions to Applicants:

When applying you will be required to attach the following electronic documents:

• A Resume
• A Cover Letter

For additional information please contact: Jasmine Womack at

Jasmine.womack@oregonstate.edu

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note:  All job offers are contingent upon Human Resources final approval

Job Description:

This recruitment will be used to fill one part-time (a maximum of 24 hours per week) Student Administrative and Operations Intern position for Recreational Sports and Student Experiences & Engagement at Oregon State University (OSU).The Student Administrative and Operations Intern supports the administrative functions of Recreational Sports and Student Experiences & Engagement while gaining hands-on experience in higher education administration. This position provides project, operational, and executive support through research, communications, scheduling, data collection, documentation, process improvement, and event coordination.

The internship is designed to develop professional competencies in communication, project management, assessment, organizational leadership, collaboration, and business operations. Working under the guidance of professional staff, the intern assists with implementing initiatives, supporting department operations, and improving processes that enhance the student and staff experience.

Position Duties:

• Draft agendas, meeting notes, and background materials for review by professional staff.

• Assist with calendar coordination, meeting scheduling, and logistics for leadership team.

• Prepare presentation materials, reports, and supporting documentation.

• Organize digital files, records, and shared resources.

• Coordinate day of logistics for advisory boards, staff meetings, retreats, and special events.

• Track project timelines, action items, follow-up tasks, professional staff certifications, and Flexible Work Agreements.

• Maintain confidential information with professionalism and discretion.

• Evaluate administrative processes and identify opportunities for improved efficiency.

• Document workflows, procedures, and operational practices.

• Support operational projects identified by department leadership.

• Collect and organize data for departmental reports and assessments.

• Conduct research on higher education and recreation industry trends.

• Assist with surveys, benchmarking projects, and environmental scans.

• Develop summaries and visual reports that help inform departmental planning.

Transferable Skills Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below:

Communication, Critical Thinking, Professionalism

Qualifications:

Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
  • High School student: Regularly enrolled in a high school or participating in a home-schooling program
  • Undergraduate and post-baccalaureate student: 6 credit hours per term
  • Undergraduate international student: 12 credit hours per term*
  • Graduate student officially admitted to Graduate School: 5 credit hours per term
  • Graduate international student officially admitted to Graduate School: 9 credit hours per term*

*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Required Qualifications:

• First Aid, CPR/AED Certification and DRS Bloodborne Pathogen Certifications is required before employment begins.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.

Preferred Qualifications:

• Excellent organizational and clerical skills
• Excellent attention to details
• Excellent written and oral communication skills
• Ability to work independently
• Experience with Microsoft Office Suite and/or other programs

Working Conditions/Schedule:

Administrative office environment, approximately 20 hours a week

Salary Range:

Anticipated Start Date:

2026-10-19

Anticipated End Date: