Student Financial Accounts Specialist

Posting Details

Posting Summary

Working Title Student Financial Accounts Specialist Role Title Finan Svcs Spec I Role Code 19031-SW FLSA Nonexempt Pay Band 04 Position Number 28600094 Agency Virginia Western Community College Division Virginia Western Community College (Div) Work Location Roanoke (City) - 770 Hiring Range $45,739 - $49,521 Emergency/Essential Personnel No EEO Category 5-Paraprofessionals Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule

Monday-Friday 8am-5pm

Sensitive Position No Job Description

Virginia Western Community College is a two-year public institution of higher education operating under the Virginia Community College System, a statewide system of community colleges. The College operates under the policies established by the State Board for Community Colleges and the Virginia Western Community College Local Advisory Board.

Virginia Western is located on a 70-acre campus in southwest Roanoke, VA. The service region of the College includes Roanoke, Salem, Roanoke County, Craig County, Franklin County, and southern Botetourt County. The College was established in 1966 and has grown from an initial enrollment of 1,352 to its current annual enrollment of over 9,000 students in credit courses and more than 1,400

enrollments in fast-track workforce and continuing education courses.

Virginia Western is seeking to fill a Student Financial Accounts Specialist position.

The incumbent in the position provides professional customer service to students, families, and employees in person, by telephone, and in writing concerning student and college accounts regarding payments, invoicing, and returned checks. Responds to general student inquiries. Ensures compliance with federal regulations related to privacy and confidentiality of student and other customer information.

Responsible for collecting and balancing state, federal, and local funds received, ensuring funds are credited to appropriate accounts. Prepares daily bank deposits. Prepares the Daily Cash Settlement and maintains files in a complete and orderly manner. Acts as the administrator of the Nelnet Systems third party payment plan and 1098T Tax Forms. Uses Nelnet to timely re-issue state or financial aid refund checks returned to Nelnet/TMS as undeliverable. Invoices parking tickets and maintains a spreadsheet of the ticket status. Works with Financial Aid on State Aid disbursements, to include student refunds. Serves as Alternate Setoff Coordinator of Virginia Debt Setoff Program. Assists with the VA Department of Taxation to submit students with a debt to Virginia Western.

Assists VWCC customers in answering any questions or concerns, directing them to the correct point of contact, when applicable. Assists other departments in placing necessary indicators on student accounts.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Thorough working knowledge of Commonwealth of Virginia financial policies and procedures. Competency working in a financial database. Skilled in working for the public and providing excellent customer service. Listening and communication skills. Ability to work cooperatively in a team environment. Demonstrated ability to learn and efficiently operate a complex financial database. Knowledge of accounts receivable and payable. Strong organizational and time management skills. Strong analytical skills. Ability to interpret and explain complex financial transactions to lay customers. Ability to work without close supervision and manage diverse tasks meeting deadlines.

Experience with cash handling including preparing daily deposits, balancing a cash drawer and/or making change. Experience with basic banking principles and practices. Experience interpreting and explaining policies and/or procedures. Experience using general office equipment and Microsoft Office Suite including Word, Excel, and Outlook.

Additional Considerations Operation of a State Vehicle No Supervises Employees No Required Travel

N/A

Posting Detail Information

Posting Number CLS_4642P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 08/07/2026 Job Close Date 08/24/2026 Open Until Filled Agency Website www.virginiawestern.edu Contact Name Lindsey Weston Email hrapps@virginiawestern.edu Phone Number 540-857-7305 Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/99648

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Unofficial Transcripts
• Other Document
• Alternative Hiring Process Letter
• SF-50 (Documentation of involuntary separation from Federal Agency)