Student Information System and Reporting Manager

BOARD APPROVED - 9/4/26 TECHNOLOGY

JOB DESCRIPTION

TRENTON BOARD OF EDUCATION DEPARTMENT: TECHNOLOGY

JOB TITLE: Student Information System and Reporting Manager

REPORTS TO: Executive Director of Technology and Innovation SUPERVISES: Staff as assigned NATURE AND SCOPE OF JOB The Student Information System and Reporting Manager combines data management, customer service, organization, training, documentation, and operational leadership to manage and support the district's student information systems. The Manager oversees the day-to-day functions of the Technology Department's data team; provides functional and technical support for PowerSchool and related student information system tools; develops and delivers staff training; and maintains clear documentation to promote consistent SIS practices across schools and departments. QUALIFICATIONS

1. Bachelor's degree or higher.
2. At least four years of experience working with and maintaining student information systems, state reporting, and other database systems.
3. Experience with Excel spreadsheets and NJSMART platform.
4. Excellent verbal and written communication, time management, customer service, presentation, technical writing, and interpersonal skills.
5. Strong willingness and demonstrated ability to collaborate with colleagues and provide responsive user support.
6. Experience in the K-12 education sector.
7. Experience in using PowerSchool, including PowerTeacher Pro, the PowerSchool administrative portal, grading, attendance, scheduling, report card generation, and related workflows. PERFORMANCE RESPONSIBILITIES:

The Student Information System and Reporting Manager shall:

1. Manages and maintains the district's Student Information System (SIS) and other data warehousing systems, including PowerSchool and other integrated applications.
2. Provides Tier 2 and Tier 3 functional and technical support to teachers, secretaries, guidance counselors, administrators, and other district personnel using PowerSchool and related SIS tools,

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including PowerTeacher Pro, attendance tracking, grading, scheduling, reporting, and administrative portal functions.

3. Manages district data collection and reporting processes and supports accurate, timely State Reporting submissions.
4. Responds to customer inquiries via email, web, phone, and in-person support; tracks, diagnoses, and resolves issues related to SIS, data, and database operations.
5. Supports SIS third-party applications as required, including account and user setup, database connectivity, application reporting, and related integrations.
6. Collaborates with members of the Technology Support Services team and school-based staff to optimize SIS operations, supporting data warehousing, system access, and consistent districtwide practices.
7. Manages and/or implements periodic SIS system updates, upgrades, configurations, and workflow changes as required.
8. Develops and delivers in-person and virtual training for teachers, secretaries, counselors, administrators, and other district staff on PowerSchool/SIS procedures, workflows, and system functionality.
9. Maintains a comprehensive library, including step-by-step user guides, Standard Operating Procedures (SOPs), training materials, and video walkthroughs for common SIS workflows.
10. Manages the district's year-to-year scheduling structure for all schools and trains district and school administrators and counselors in scheduling processes and related SIS functions.
11. Manages and ensures verification of grades, enrollment, credits earned, graduation information, attendance, and related student records for accuracy and validation each school year.
12. Works in conjunction with the Counseling Department to ensure school counselors are trained and equipped to support scheduling, grading, attendance, transcript, and related SIS functions at the building level.
13. Supports secondary schools with report card and transcript workflows, including term-end grade locking, report card generation/printing/distribution, transcript setup, and related processes.
14. Provides registration and parent portal user support, including troubleshooting parent access, online registration form errors, and verification workflows in collaboration with school secretaries and other staff.
15. Collaborates with district and school leadership to support the collection, extraction, monitoring, and analysis of student data, including special education, demographic, enrollment, and assessment information.
16. Works with bilingual, special education, counseling, registration, and other departments to promote accurate and clean data entry in the SIS for operational and State Reporting purposes.
17. Analyzes and runs reports to assess, monitor, and update student enrollment and other student information as needed.
18. Conducts internal auditing of student absence, entry/withdrawal, enrollment, grading, and other SIS data on a periodic basis to support data integrity.
19. Oversees the day-to-day functions of the data team in conjunction with the Executive Director of Technology and Innovation.
20. Performs other duties as assigned by the Executive Director of Technology and Innovation or designee.

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EMPLOYMENT TERMS: The Student Information System and Reporting Manager shall be employed under the following terms:

1. Work year of twelve (12) months.
2. Salary, benefits, and leave of time as specified in Board Policy.
3. Conditions established by laws and codes of the State and policies, rules and regulations established by the Board of Education (N.J.S.A 18A:27-4 et seq.).

STATUS: Hourly Salaried X Exempt Non-Exempt X

EVALUATION: The Student Information System and Reporting Manager shall be evaluated in accordance with Board of Education Policy.