Department:

OSU Athletics Facilities and Events

Special Instructions to Applicants:

When applying you will be required to attach the following electronic documents:

        A Resume

        A Cover Letter

For additional information please contact Aaron Haupert at aaron.haupert@oregonstate.edu

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.

This position requires driving a University vehicle or a personal vehicle on behalf of the University; therefore, the incumbent must successfully complete a Motor Vehicle History Check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions (as per Voluntary and Compulsory Driver Standards OSU Standard 125-155-0200) as per OSU Standard 576-056-0000 et seq.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note: All job offers are contingent upon Human Resources final approval

Job Description:

This recruitment will be used to fill four part-time (a maximum of 24 hours per week) Student Program Assistant for the OSU Athletics Facilities and Events at Oregon State University (OSU).

This position is for a student to assist the Events and Facility Operations team members with the preparation and execution of assigned tasks for home sporting events and outside rentals. Projects include working directly with the Event Manager of assigned OSU Athletics’ sporting events while leading a group of your peers. Communicating with outside groups throughout the rental process, setting up event contracts, conducting walkthroughs, and being the day of contact for selected external events. This position will be responsible for creating event layouts and working with outside vendors during event rentals.

Position Duties

• Serve as point of contact for selected external events.

• Conduct walkthroughs of the space with clients and potential groups

• Assist in the set-up, execution, and break of outside events

• Oversees scheduling of event student operations staff for setup and breakdown

• Communicates with other athletic department units during contract execution and design

• Serves as Secondary Event Manager under the guidance of Full-time staff member

• Other Duties as Assigned

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below:  

• Communication, Teamwork, Leadership, Professionalism

Qualifications:

Full Employment Eligibility Requirements can be found here:https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study

• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment

• Must meet the applicable minimal enrollment standard

  • High School student: Regularly enrolled in a high school or participating in a home-schooling program

  • Undergraduate and post-baccalaureate student: 6 credit hours per term

  • Undergraduate international student: 12 credit hours per term*

  • Graduate student officially admitted to Graduate School: 5 credit hours per term

  • Graduate international student officially admitted to Graduate School: 9 credit hours per term*

*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by theOffice of International Services(OIS), and must be provided to the Student Employment Center.

Required

• Attend all office hours and events as assigned (PAs are never required to miss class to work events)

• Reliable and trustworthy

• Ability to communicate rules and regulations and hold users accountable

• Ability to effectively lead a small group of your peers

• Experience working with others, preferably in customer service/office/ business setting

• Ability to maintain regular attendance and punctual Ability to address and resolve conflict

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.

This position requires driving a University vehicle or a personal vehicle on behalf of the University; therefore, the incumbent must successfully complete a Motor Vehicle History Check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions (as per Voluntary and Compulsory Driver Standards OSU Standard 125-155-0200) as per OSU Standard 576-056-0000 et seq.

Preferred

• Event Management/Operations experience

• Desire to work in hospitality or NCAA Athletics​

Working Conditions/Schedule:

•* Ability to lift 25 pounds•* Available to work 10-15 hours per week, including nights and weekends

Salary Range:

Anticipated Start Date:

2026-08-31

Anticipated End Date: