Administrative Skills, Calculators, Computer Software, Copying Machines, Data Entry, Data Quality, Documentation, Fax Machines, File Maintenance, Information Technology & Information Systems, Medical Billing, Medical Coding, Medical Records, Office Equipment, Progress Reports, Reporting Skills, School Attendance, Special Education, Training/Teaching, Training/Teaching Materials
Under the direction of an assigned supervisor, perform a variety of clerical duties involved in the collection, review, manipulation and reporting of student information and other required data; utilize a computer to input data, create queries and produce a variety of mandated and requested computerized records and reports.
REPRESENTATIVE DUTIES:
ESSENTIAL DUTIES:
• Perform a variety of clerical duties involved in the collection, review, manipulation and reporting of student information including attendance, academics, testing, discipline, health records and other required data; file, maintain and update student records and cumulative folders
• Utilize a computer and assigned software to input data, create queries, and produce a variety of mandated and requested computerized lists, records and reports; update information and maintain a variety of automated records and files; assure accountability for a variety of assigned information; verify and assure accuracy and integrity of computerized data and reports
• Research, compile and verify a variety of data and information; merge a variety of data and computerized documents as needed; compute statistical information for various federal, State and District reports as necessary; purge and clean files as directed
• Serve as a resource to District staff and outside school districts concerning student records and files; respond to inquiries and provide information concerning related practices, applications, requirements, standards and procedures; provide copies of students records and information including unofficial/official copies of transcripts, schedules, report cards and other data according to established procedures
• Maintain appropriate and accurate documentation for compliance with Individual Education Program (IEP) laws as assigned by the position; update and maintain data in designated special education information system and other programs; assure proper coding for MediCal billing; utilize data to assist in establishing and preparing class lists, program calendars, information booklets, master lists/logs and other related materials; audit information received from school sites for special education funding purposes; add incoming student referrals into the system; tag student's disabilities, handicapping condition or grade as needed
• Perform a variety of administrative support duties in support of assigned office; receive telephone calls, greet visitors and provide information and assistance to students, parents, staff and the public; assist students and parents in completing forms; issue admit slips as needed
• Prepare reports for distribution; submit reports to appropriate agency or personnel according to established time lines
• Coordinate the student scheduling process to meet the needs of students, staff and parents as assigned by the position; assist an administrator with building the Master Schedule and making various adjustments to teacher assignments and room assignments
• Prepare and distribute materials for teachers as assigned by the position; create and distribute weekly attendance reports; create and distribute progress reports and report cards
• Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software
OTHER DUTIES:
Perform related duties as assignedB
Berkeley Unified School District