Student Records Specialist - Office of the Registrar, Cocoa

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Announcement Of Position Vacancy

Eastern Florida State College

Cocoa, Florida

Office Of Human Resources

Position Title Student Records Specialist - Office of the Registrar, Cocoa Position Number 091726-002C Position Type Full-Time Position Status Open, Accepting Applications

Apply for This Position: New User ------ Returning User

Campus & Location Cocoa Position Description

Eastern Florida State College is currently seeking applications for the full-time position of Student Records Specialist on the Cocoa Campus in Cocoa, Florida.

Salary & Benefit

The annual salary is $32,565.67. Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.

Position Concept

The Student Records Specialist will process a variety of complex student records related to grades, withdrawals, enrollment verification, college transcripts, and student record updates with a focus on critical thinking, strict attention to detail and accurate data entry. This position will also provide superior customer service when answering phones and emails. In addition, the Student Records Specialist will perform ongoing student record maintenance and record audits to ensure accuracy, integrity and compliance with applicable federal and state laws and regulations, accreditor standards and College policies and procedures.

Minimum Qualifications

The following minimum qualifications for this position must be met before any applicant will be considered:

• Associates degree from a regionally accredited institution.
• Minimum of two years of records maintenance experience, preferably in an educational institution.
• Strong computer skills, proficiency with Microsoft Word, Excel, Outlook.
• Proficiency with database reporting tools, video-conferencing and scanning software preferred.
• Practical knowledge and skills in using a software platform (i.e., Banner, PeopleSoft, etc.) designed to manage student data within an educational institution preferred.
• Possess strong interpersonal, organizational and time management skills with the ability to simultaneously manage multiple projects in an ever-changing environment while consistently meeting critical deadlines.
• Works well under pressure - forward thinking, student-centered and solution-oriented.
• Exercise adaptability to handle changes in procedures, policies, organizational structures, and emerging issues.
• Demonstrate excellent attention to detail and accuracy, sound problem-solving skills, flexibility and the ability to manage ambiguity and uncertainty, using knowledge and logic to resolve issues and respond to complex requests.
• Valid Florida Motor Vehicle Operator's license required.
• A review of Social Media activity will be part of the candidate evaluation process.
• This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $36.00). This fingerprinting fee ($36.00) is non-refundable.
• Understanding of and commitment to Equal Access/Equal Opportunity.
• Official transcripts of all collegiate work will be required to be considered beyond the application phase.*
• High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.

Minimum physical qualifications:

• Ability to communicate both orally and in writing.
• Ability to occasionally lift, push, pull and/or move up to 40 pounds.
• Ability to access, input and retrieve information and/or data from a computer.
• Works inside in an office environment.

Notes

Applications will be accepted from September 23, 2026, through October 7, 2026; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans' Preference in employment for eligible veterans and eligible spouses of veterans.

How To Apply: All applicants must apply on-line in order to be considered for employment at Eastern Florida State College. If applicants need assistance in completing the on-line application, they should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.

Note To Applicant: Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President of Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.

Contact Human Resources Eastern Florida State College Human Resources 1519 Clearlake Road Cocoa, FL 32922 Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770 Email: resources@easternflorida.edu

Nondiscrimination Statement: Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity, and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veteran status, ancestry, or political affiliation in its programs, activities, or employment.

Accreditation Statement: Eastern Florida State College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award baccalaureate and associate degrees, as well as specialized certificate programs. Questions about the accreditation of Eastern Florida State College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling 404-679-4500, or by using information available on the SACSCOCs website.

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1519 Clearlake Road

Cocoa, FL 32922

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Melbourne, FL 32935

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Palm Bay, FL 32909

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Titusville, FL 32796

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