Student System Support Representative
Salary
See Position Description
Location
Central Administration Building (CAB) 601 S 8th St., WA
Job Type
Full time
Job Number
26-27-05158
Department
Technology Services
Opening Date
06/12/2026
Closing Date
6/18/2026 11:59 PM Pacific
Description
Tacoma Public Schools
Expected Start Date: September 1, 2026
FTE: 1.0
Hours Per Day: 8
Salary Level:OP6 $32.72/hour - $42.86/hour DOE
Union/Work Year: Office Professional; 12-month; 260 days
Benefits: This job has the full range of benefits offered by Tacoma Public Schools
Additional Information: Salary Placement is based on verifiable LIKE work experience.
Examples Of Duties
SUMMARY
This position provides day-to-day support for student system and enrollment activities across the district. This position assists schools, families, and district teams by updating and maintaining accurate student and parent information, supporting access to family tools, and responding to common questions. The position works closely with Enrollment Services and Student Information Systems teams to ensure smooth operations and quality customer service.
ESSENTIAL JOB FUNCTIONS
Reviews and combines duplicate student and parent records to help keep information accurate and up to date.
Assists parents and guardians with accessing ParentVUE by answering questions, resetting access, and guiding them through the process.
Assists with submitting new students for assignment of state student identification numbers following established procedures.
Updates written guides, job aids, and training materials to ensure they are clear, current, and easy for staff to use.
Provides front-line assistance to school and district staff by answering common questions, including how to find reports, navigate the system, or access ParentVUE.
Assists with transcript entry for comprehensive high schools to support accurate student records.
Supports enrollment processing for the Enrollment Services team and comprehensive high schools, as assigned by the Director.
Supports comprehensive high schools with enrollment, scheduling, and course history processes, as assigned by the Director.
Performs other related duties as assigned to support district and school operations.
OTHER JOB DUTIES
Maintains and updates knowledge and skills required for success in the position by participating in professional development activities as needed or as assigned.
Maintains high level of professionalism in all communication while providing excellent customer service.
Performs special projects and related duties as assigned, on a temporary basis.
Regular, reliable, predictable attendance or physical presence is an essential job requirement and critical to the performance of the work.
CONDITIONS
Office environment; experiences frequent interruptions; experiences prolonged visual concentration and exposure to video display; may be required to work with difficult and sensitive situations and/or people; confined to the work-station for prolonged periods; may be required to lift and carry up to 20 pounds, bend, squat, stoop, kneel, crouch, walk, twist, climb, and/or be mobile.
Minimum Qualifications
MINIMUM QUALIFICATIONS
Education and Experience
High school graduation or equivalent; experience working with student information systems; experience performing office, clerical, or administrative support duties, including working with records, data entry, and customer service; work experience with a school district in a confidential role preferred; human resources experience preferred; or any combination of experience and training that provides the applicant with the knowledge, skills, and abilities required to perform the work.
Licenses/Special Requirements
Fingerprints and successful WSP and FBI background clearance/sexual misconduct clearance.
Allowable Substitution
Equivalent combinations of education and experience will be evaluated by the Human Resources Department for comparability.
Knowledge, Skills and Abilities
Knowledge of human resources/employment practices and collective bargaining agreements.
Knowledge of the District's policies and procedures.
Knowledge of general secretarial procedures and practices.
Knowledge of correct spelling, grammar, punctuation, and English usage to prepare professional correspondence.
Knowledge of computers and related software applications, including word processing, spreadsheets, databases, and web-based systems.
Skill in obtaining, clarifying and exchanging information.
Skill in providing courteous customer service to students, families, school staff, and district personnel.
Skill in effective problem solving and decision making.
Ability to interpret collective bargaining agreements.
Ability to work independently without direct supervision.
Ability to operate a personal computer with spreadsheet software.
Ability to maintain confidentiality and handle sensitive information in accordance with district policies and procedures.
Ability to accurately perform arithmetical calculations.
Ability to concentrate on detail and be precise.
Ability to maintain accurate records and perform detailed data entry with a high degree of accuracy.
Ability to communicate effectively with a variety of people.
Ability to organize work, manage multiple tasks, and meet deadlines in a fast-paced environment.
Ability to demonstrate reasonable, reliable, and regular attendance.
Ability to establish and maintain effective working relationships with a variety of people in a multi-cultural setting.
Demonstrated ability to follow established procedures and work collaboratively as part of a team
Ability to participate as a team member.
This job description is not an employment agreement or contract. District administration has the exclusive right to alter this job description at any time without notice. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload.
Nondiscrimination Statement
Tacoma Public Schools does not discriminate in any programs or activities on the basis of sex, race, ethnicity, creed, religion, color, national origin, immigration or citizenship status, age, veteran or military status, sexual orientation, gender expression, gender identity, homelessness, disability, neurodivergence, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:
Civil Rights Coordinator, Gender-Inclusive Schools Coordinator, and Title IX Coordinator:
Tiffany Davis-Brantley
253-571-1252, civilrights@tacoma.k12.wa.us
Section 504 Coordinator: Laura Tuman
253-571-1086, 504Coordinator@tacoma.k12.wa.us
Tacoma Public Schools
Mailing Address:
P.O. Box 1357
Tacoma, WA 98401-1357
www.tacomaschools.org
Benefits: This job has the full range of benefits offered by Tacoma Public Schools.
01
ALL1: Do you certify under penalty of perjury under the laws of the State of Washington that your responses to the disclosure questions that you answer as part of your Candidate profile are true and correct as of the date of the application to this job requisition?
02
ALL2: Do you certify that you meet each of the minimum qualifications for this specific position as outlined in the job description?
03
ALL3: Do you certify that you are able and/or willing to perform each of the essential job functions of this position as outlined in the job description?
04
Do you hold a High School Diploma or equivalent?
05
Do you have experience working in a school office environment in a confidential role? Be sure this is detailed in your application and resume
06
Do you have experience working with student information systems? Be sure this is detailed in your application and resume.
07
Do you have experience performing office, clerical, or administrative support duties, including working with records, data entry, and customer service? Be sure this is detailed in your application and resume.
Required Question
Employer Tacoma Public Schools (WA)
Address PO Box 1357
Tacoma, Washington, 98401
Phone 253-571-1250
Website http://www.tacomaschools.org/