Accounting, Administrative Skills, Billing, Business Operations, Computer Skills, Data Entry, Detail Oriented, Documentation, ERP (Enterprise Resource Planning), Finance, Interpersonal Skills, Inventory Management, Leading Edge Technology, Microsoft Excel, Microsoft Word, Multitasking, Organizational Skills, Problem Solving Skills, Purchase Orders, Purchasing/Procurement, Record Keeping, Shipping/Receiving, Spreadsheets, Supply Chain, Technical Support, Telephone Skills, Time Management, Willing to Travel
Job Description
The Student Worker, Procurement - Vaux provides administrative and clerical support to the Vaux Purchasing department. This position is ideal for a detail-oriented student interested in gaining hands-on experience in finance, accounting, or business operations. The Student Worker, Procurement assists with processing invoices, maintaining records, and supporting purchasing activities while developing professional workplace skills.
Responsibilities
- Assist with filing, scanning, and organizing invoices, purchase orders, and payment documentation.
- Help review invoices for accuracy and completeness.
- Enter invoice and vendor data into accounting or ERP systems.
- Assist with matching invoices to purchase orders and receiving documents.
- Support preparation of payment batches and check runs as assigned.
- Assist with creating and tracking purchase orders.
- Communicate with vendors regarding order confirmations or documentation.
- Maintain purchasing records and update spreadsheets or databases.
- Help receive and log delivered items.
- Support inventory tracking and reconciliation activities.
- Answer phones and route inquiries appropriately.
- Perform data entry and basic spreadsheet maintenance.
- Assist with special projects and audits as needed.
- Maintain confidentiality of financial and vendor information.
- Other duties and projects, as assigned.
Requirements
Education:
- Pursuing Bachelor's Degree, preferred
Experience:
- Experience with data entry or office administration, preferred
- Familiar with accounting or purchasing systems, preferred
Computer Skills:
- Basic computer skills, including Microsoft Word and Excel.
Additional Requirements:
- Strong attention to detail and organizational skills.
- Ability to follow instructions and meet deadlines.
- Professional attitude and willingness to learn.
Competencies:
- Active Learning
- Flexibility and Adaptability
- Initiative
- Interpersonal Relationships
- Managing Multiple Priorities
- Problem Solving
Other Details
Work Hours:
- This is a part-time, casual position that will average fewer than 30 hours per week. Work hours generally fall between 8:00 am - 5:00 pm with occasional irregular hours depending on workload. This is a year-round onsite student worker opportunity. This is not a summer only internship role.
Travel Requirements:
Compensation:
- This is an hourly position paid biweekly.
About Us
ArcBest Technologies, ArcBest's tech and innovation team, provides custom-built solutions and leading-edge technologies that help our customers successfully navigate the complex supply chain landscape. The team is made up of highly engaged, creative tech and analytics professionals who create smart solutions that help keep the global supply chain moving.