Studio Coordinator/Administrative Assistant

Our client, a globally recognized architecture and design firm, is seeking an experienced Studio Coordinator to support studio leadership and a talented team of architects and designers. This position plays a key role in ensuring the smooth day-to-day operations of the studio while providing high-level administrative and operational support in a collaborative, fast-paced environment.


Responsibilities

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  Provide executive-level support to Studio Principals and Directors, including complex calendar management, travel coordination, expense reports, and correspondence
  
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  Coordinate studio operations, including meetings, staffing support, PTO tracking, financial reporting, and project administration
  
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  Assist with proposals, presentations, contracts, and project documentation
  
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  Support Design Managers with project setup, RFIs, submittals, meeting notes, and project directories
  
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  Plan studio meetings, retreats, celebrations, and client events
  
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  Coordinate domestic and international travel for studio leadership and team members
  
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  Serve as a liaison between the studio and internal departments to ensure efficient communication and operations
  
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  Provide backup reception and administrative support as needed
  

Qualifications

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  Minimum 5 years of professional administrative experience
  
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  Experience supporting executives in a professional services environment
  
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  Strong experience coordinating domestic and international travel
  
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  Excellent organizational, communication, and project coordination skills
  
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  Ability to manage multiple priorities while maintaining exceptional attention to detail
  
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  Proficiency with Microsoft Office and SharePoint; Adobe InDesign experience is a plus
  

If you're an experienced administrative professional looking to support an innovative, creative team in a dynamic environment, we'd love to hear from you. Apply today or contact Burnett Specialists for more information.