Administrative Skills, Copying Machines, Data Entry, Educational Administration, Lift/Move 30 Pounds, Mail Processing, Office Equipment, Operational Support, Operations Management, Organizational Skills, Primary School, Procedure Development, Record Keeping, Secondary School, Telephone Skills, Typing
Secretary / Clerical/Sub Secretary
Date Posted:
11/20/2025
Location:
District Wide
Date Available:
ASAP
Closing Date:
Until Filled
Position / Title: Substitute Secretary
Bargaining Unit: SUB
Department/Location: Elementary/Secondary Schools Instruction & Equity
Calendar Days: As Needed
Reports To: Building Administrator
JD Revision Date: 11/19/2025
Supervises: N/A
Function / Position Summary
Provide office support to instructional and administrative personnel to ensure organized and efficient operations within the school or department. Maintain confidentiality of student/staff information in the school/department and in the community.
Job Duties / Responsibilities
- Greet and assist visitors, students, and staff in a courteous and professional manner.
- Answer and route phone calls; take accurate messages as needed.
- Perform general clerical tasks such as data entry, filing, copying, scanning, and managing correspondence.
- Assist with student check-in/check-out procedures and maintain accurate attendance records when assigned.
- Support front desk operations, including visitor management and issuing badges.
- Maintain confidentiality of student and staff information in accordance with district policies.
- Provide support with scheduling, recordkeeping, and other administrative tasks as directed by campus administration.
- Follow established office procedures and respond to routine inquiries.
- Perform additional duties as assigned.
Education- High School diploma or equivalent required.
Experience / Knowledge- Previous secretarial experience in a school setting (preferred).
- Extensive knowledge of office equipment (fax, intercom, phone, and copier).
- Accurate typing/keyboarding skills.
Physical Demands- Requires prolonged sitting or standing
- Ability to lift up to 30 lbs. with proper technique.
- Occasionally requires stooping, bending, and reaching.
Terms of Employment- Employment is on a temporary / "as needed" basis.
- Salary and benefits as established by the Board of Education.
Additional Information: - Hourly Rate: Sub Secretary- $19.00/ Sub Clerical $16.00
- Not eligible for benefits
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Illinois School District U-46