Subcontract Admin Sr

Job Description In support of a business area with over $1B in annual revenue and material spend in hundreds of millions, the Senior Subcontract Administrator is responsible for the procurement and administration of highly specialized and complex materials, equipment, software, supplies, and services in support of critical program requirements. This role serves as a key member of the procurement and subcontract management organization, leading subcontract activities from sourcing strategy through award, execution, supplier performance management, and closeout.

The Senior Subcontract Administrator will develop, negotiate, and administer complex subcontracts in accordance with program specifications, statements of work, regulatory requirements, and company policies and procedures. This position requires strong ownership, sound business judgment, proactive communication, and the ability to operate with a high level of trust and accountability in a fast-paced environment.

Key Responsibilities

• Lead end-to-end subcontract administration activities supporting complex development and production programs, including material, software, and service procurements.
• Develop subcontract strategies aligned to program objectives, schedule requirements, compliance obligations, and supplier capabilities.
• Prepare, review, and evaluate supplier proposals, develop evaluation criteria, conduct cost and price analysis, and support source selection activities.
• Lead negotiations for pricing, terms and conditions, schedule commitments, scope changes, and subcontract modifications while ensuring compliance with company and customer requirements.
• Draft and prepare subcontract packages, award documentation, and required approvals for management review.
• Administer resulting subcontracts, including managing additions, deletions, modifications, invoice resolution, and supplier performance throughout the subcontract lifecycle.
• Build and maintain strong supplier relationships through active engagement, clear communication, and collaborative problem solving while holding suppliers accountable to contractual and operational commitments.
• Support supplier development efforts and production ramp-up activities to ensure program execution, schedule adherence, and risk mitigation.
• Execute procurement policies, procedures, and compliance requirements to ensure best value procurement decisions consistent with quality, delivery, and service expectations.
• Drive proactive issue identification, risk management, and timely status communication to internal stakeholders and leadership teams.
• Support continuous improvement initiatives, operational excellence efforts, and zero-defect quality initiatives with internal teams and suppliers.
• Mentor and provide guidance to subcontract administrators and cross-functional teams as needed.

Desired Attributes and Leadership Expectations

The successful candidate will demonstrate:

• A strong sense of ownership and accountability with the ability to independently manage competing priorities and critical deliverables.
• Initiative in identifying issues early, asking questions, driving resolution, and improving processes rather than waiting for direction.
• The ability to communicate effectively and professionally with internal stakeholders, program leadership, and external suppliers.
• A collaborative and team-oriented mindset built on trust, transparency, and timely communication.
• Sound decision-making skills with the ability to balance urgency, compliance, quality, and execution.
• A commitment to accuracy, follow-through, and operational discipline while maintaining efficiency in a dynamic environment.
• Willingness to continuously expand procurement, subcontracting, and compliance knowledge while adopting best practices and supporting organizational initiatives.

Required Education, Experience, & Skills

• Typically a Bachelor''s Degree and 4 years work experience or equivalent experience

• Experience in subcontract administration, procurement, supply chain, or contracts management supporting complex programs and supplier environments.

• Experience negotiating and administering high-value, complex subcontracts and supplier agreements.

• Knowledge of procurement compliance, cost/price analysis, and subcontract management principles.

• Knowledge of FAR and DFAR regulations and the nature of flow down requirements.

• Knowledge of ITAR (International Traffic in Arms Regulation) and EAR (Export Administration Regulation)

• Understanding/knowledge of CPSR audits and requirements.

• Comprehensive understanding of subcontractor solicitations and bid analysis/process.

• Strong analytical, organizational, negotiation, and communication skills.

• Ability to manage multiple priorities while maintaining attention to detail and meeting critical deadlines.

• Proficient with Microsoft Office Suite (Microsoft Excel, Word, and Outlook).

• Ability to obtain and maintain a security clearance

Preferred Education, Experience, & Skills

• Bachelor's degree in business, Supply Chain Management, Finance
• Willingness and desire for continuous improvement.
• Generosity of thought and knowledge.
• Well versed with Oracle ERP system.
• Secret clearance or secret eligible.
• Cost Analysis experience (COPD, CID, Competitive)
• Earned Value Management and Lifecycle Management experience
• 4 plus years' experience in operations, supply chain, procurement.
• Professional Supply Chain Certification: C.P.M., C.P.S.M., P.M.P.
• Graduate degree in a related field.
• Contracts / Legal background

Pay Information

Full-Time Salary Range: $82779 - $140723

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

About BAE Systems Electronic Systems BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems' game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere - from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact - for our customers and the communities we serve.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.