Subcontractor / Vendor Compliance Coordinator Location: Lawrenceville, GA Reports To: Chief Strategy Officer Salary Range: $40,000 $65,000 DOE Position Summary The Vendor Compliance Coordinator is responsible for supporting subcontractor and vendor onboarding, contract documentation, and compliance tracking across the organization. This role serves as a key administrative and operational resource, ensuring required agreements, insurance documentation, and compliance records are collected, maintained, and kept current.
The position works closely with Operations, Accounting, Safety, Project Management, and subcontractor partners to support efficient execution of projects while reducing operational and compliance risk. Essential Duties & ResponsibilitiesVendor & Subcontractor Onboarding
Coordinate onboarding activities for new subcontractors and vendors
Collect and maintain required onboarding documentation, including W?9s, Certificates of Insurance (COIs), vendor setup forms, and other compliance-related records
Monitor documentation status and follow up on outstanding or incomplete items
Serve as a point of contact for subcontractor and vendor administrative inquiries
Contract Documentation & Tracking
Coordinate the collection, execution, organization, and tracking of subcontractor and vendor agreements
Maintain accurate and organized contract files, including Master Service Agreements (MSAs), Non?Disclosure Agreements (NDAs), and related documentation
Track agreement execution, renewals, and expiration dates
Ensure documentation is properly stored and maintained in company systems
Compliance & Risk Support
Track insurance certificates and other compliance requirements to ensure ongoing compliance
Monitor expiration dates and proactively request updated documentation
Assist with audits, reporting requests, and internal compliance reviews
Coordinate with internal departments to resolve documentation or compliance issues
Administrative & Operational Support
Maintain subcontractor and vendor databases, logs, and tracking reports
Prepare reports, spreadsheets, and correspondence as needed
Support process improvement initiatives related to vendor onboarding and compliance tracking
Assist with special projects and operational initiatives as assigned
Qualifications
Associate degree preferred; equivalent combination of education and experience considered
Minimum of two (2) years of experience in vendor coordination, compliance administration, contract documentation, operations support, or a related administrative role
Experience working with vendor onboarding, insurance certificates, contracts, or compliance documentation preferred
Strong organizational skills with exceptional attention to detail
Ability to manage multiple priorities and meet deadlines in a fast?paced environment
Proficiency with Microsoft Office Suite (Excel, Word, Outlook)
Strong written and verbal communication skills
Ability to handle sensitive information with professionalism and discretion
Preferred Qualifications
Experience supporting construction, telecommunications, engineering, utility, or infrastructure-related organizations
Familiarity with vendor management systems, compliance tracking tools, or ATS/ERP platforms
Experience working cross?functionally with Operations, Accounting, Safety, and Project teams