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Subcontracts Administrator

Ultimate Staffing Services

Marietta, Georgia

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JOB DETAILS
SALARY
$20–$22 Per Hour
SKILLS
Administrative Skills, Adobe Acrobat, Billing, Business Operations, Business Support, Communication Skills, Construction, Contract Management, County Ordinances, Cross-Functional, Customer Support/Service, Data Entry, Data Management, Detail Oriented, Document Management, Documentation, Editing, Establish Priorities, Financial Reporting, Leadership, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Operational Support, Operations, Organizational Skills, Payroll Administration, Payroll Forms and Checks, Payroll Management, Presentation/Verbal Skills, Reconciliation, Software Administration, Spreadsheets, State Laws and Regulations, Support Documentation, Systems Maintenance, Team Player, Time Management, Time Tracking, Writing Skills
LOCATION
Marietta, Georgia
POSTED
4 days ago

Detail-oriented Administrative and Payroll Professional with experience supporting labor services, subcontract coordination, and high-volume administrative operations. Proven ability to manage payroll-related documentation, invoicing, and compliance processes while maintaining accuracy in fast-paced environments. Strong background in Excel, document management systems, and cross-functional coordination.

Professional Experience

Subcontracts / Administrative Specialist

Atlanta, GA
(Commercial Construction / Labor Services Environment)

  • Supported daily business operations by managing administrative workflows, payroll-related documentation, and invoicing processes
  • Assisted with labor tracking, payroll verification, and documentation accuracy to ensure timely and compliant compensation processes
  • Maintained and updated digital filing systems and payroll-related records, ensuring organization and audit readiness
  • Processed and routed documentation through DocuSign, including work authorizations, agreements, and payroll-related forms
  • Coordinated with internal teams to ensure accurate labor allocation, time tracking, and billing alignment
  • Prepared and completed templates for invoicing, labor reporting, and financial documentation
  • Entered and maintained data in software systems daily, ensuring accuracy in payroll support and financial tracking
  • Collaborated with team members and leadership to meet tight deadlines in a high-volume environment
  • Provided responsive support across teams to resolve discrepancies in labor records, invoices, and payroll data
  • Delivered strong customer service to internal stakeholders and external partners

Core Skills

  • Payroll Support & Documentation
  • Invoice Processing & Reconciliation
  • Excel & Spreadsheet Management
  • Labor Tracking & Time Entry Review
  • Document Management Systems (DocuSign, PDF tools)
  • Administrative Operations
  • Data Entry & Accuracy Control
  • Cross-Functional Coordination
  • Customer Service & Communication
  • Multi-tasking in Fast-Paced Environments

Technical Skills

  • Microsoft Office Suite (Excel, Word, Outlook)
  • PDF & Document Editing Software
  • Electronic Signature Platforms (DocuSign)
  • Data Management Systems

Education

Associate's Degree in Business (or related field)
OR
High School Diploma / GED with relevant professional experience

Additional Qualifications

  • Strong numerical reasoning and attention to detail
  • Excellent written and verbal communication skills
  • Ability to collaborate with all levels of management
  • Proven ability to manage deadlines and prioritize workload effectively
  • Experience in construction or labor services environments preferred

Work Environment & Capabilities

  • Thrive in fast-paced, deadline-driven environments
  • Flexible to work extended hours when required
  • Highly organized with ability to manage multiple priorities simultaneously

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

About the Company

U

Ultimate Staffing Services

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