Substitute Secretary at Brea Olinda Unified School District
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Application Deadline
7/21/2026 1:17 PM Pacific
Date Posted
7/15/2026
Contact
Josh Porter, Ed.D.
Number of Openings
Not Specified
Salary
Single Rate
$21.58 Per Hour
Length of Work Year
9.5 months
Employment Type
Part Time
Tentative Testing Date
July 2026
About the Employer
Mission Statement: We are a devoted educational community that develops our students to become local and global influencers through dynamic learning experiences.
Job Summary
Job Summary
Under the direction of an assigned supervisor, perform a wide variety of responsible secretarial duties involving frequent public contacts and requiring an understanding of a functional area at a school site; prepare and maintain a variety of manual and automated records and reports related to assigned activities; assure smooth and efficient office operations.
Job Description / Essential Elements: Print
BASIC FUNCTION:
Under the direction of an assigned supervisor, perform a wide variety of responsible clerical and secretarial duties involving frequent public contacts and requiring an understanding of smooth and efficient office operations.
REPRESENTATIVE DUTIES:
ESSENTIAL DUTIES:
Initiate and receive telephone calls; screen and route calls; take and relay messages; greet and assist visitors and students; resolve issues as appropriate; receive, route and distribute mail.
Compile information and prepare and maintain a variety of records, establish and maintain filing systems; process a variety of forms and applications; duplicate materials as needed.
Communicate with students, parents, District personnel and outside agencies to exchange information, coordinate activities and resolve issues or concerns related to office activities and assigned duties.
Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software.
Maintain inventory of office supplies, materials and equipment.
OTHER DUTIES:
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
School office terminology, practices and procedures.
Modern office practices, procedures and equipment.
Applicable laws, codes, regulations policies and procedures.
General accounting practices and procedures.
Account number structure and correct use of object codes.
Financial and statistical record-keeping techniques.
Record-keeping techniques.
Business letter and report writing techniques.
Telephone techniques and etiquette.
Oral and written communication skills.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Interpersonal skills using tact, patience and courtesy.
Operation of a computer and assigned software.
ABILITY TO:
Perform a wide variety of responsible clerical and secretarial duties involving frequent public contacts and requiring an understanding of a functional area at a school site.
Assure smooth and efficient office operations.
Answer telephones and greet the public courteously.
Maintain records.
Type 35 words per minute from clear copy.
Plan and organize work.
Complete work with many interruptions.
Operate a variety of office equipment including a computer and assigned software.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school and two years of increasingly responsible clerical or secretarial experience.
WORKING CONDITIONS:
ENVIRONMENT:
Office environment.
Constant interruptions.
PHYSICAL DEMANDS:
Sitting for extended periods of time.
Seeing to read a variety of materials.
Hearing and speaking to communicate and provide information to others.
Dexterity of hands and fingers to operate a computer keyboard and/or calculator.
Reaching overhead, above the shoulders, and horizontally.
Bending at the waist, kneeling or crouching to retrieve and file materials.
Position will often be required to lift, carry, pull, or otherwise move objects between 10 and 20 pounds.
Requirements / Qualifications
Requirements / Qualifications
Comments and Other Information
Location: Various Hours: Various Various days/week Monday- Friday 9.5 mos/year All applicants much possess the personal qualifications generally recognized as essential to become an understanding public employee including integrity, initiative, dependability, courtesy, good judgment, and ability to work with others. Applicants may be rejected on the basis of an incomplete application or failure to meet the minimum posted qualifications. This School District/County Office does not discriminate on the basis of actual or perceived race, color, ancestry, national origin, age, religion, religious creed, political affiliation, gender, gender identity, gender expression, mental or physical disability, medical condition, marital status, sex, sexual orientation, genetics, or any other basis protected by federal, state or local law, ordinance or regulation, in its education program(s) or employment. No person shall be denied employment solely because of any impairment which is unrelated to the ability to engage in activities involved in the position(s) or program for which application been made.
Comments and Other Information
Location: Various Hours: Various Various days/week Monday- Friday 9.5 mos/year All applicants much possess the personal qualifications generally recognized as essential to become an understanding public employee including integrity, initiative, dependability, courtesy, good judgment, and ability to work with others. Applicants may be rejected on the basis of an incomplete application or failure to meet the minimum posted qualifications. This School District/County Office does not discriminate on the basis of actual or perceived race, color, ancestry, national origin, age, religion, religious creed, political affiliation, gender, gender identity, gender expression, mental or physical disability, medical condition, marital status, sex, sexual orientation, genetics, or any other basis protected by federal, state or local law, ordinance or regulation, in its education program(s) or employment. No person shall be denied employment solely because of any impairment which is unrelated to the ability to engage in activities involved in the position(s) or program for which application been made.
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