Summer Camp Operations Manager Queens

Dates and Location:
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• St. John’s University (Queens Campus), New York City
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• On -location camp dates: June 11 – August 17, 2025 (Housing Provided)
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• Some preparatory remote work is required in the weeks/months leading up to the camp.
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  Overview
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  The Operations & Logistics Manager<\/b> is responsible for overseeing the day -to -day operations of the Summer ESL Camp, ensuring all logistical aspects run smoothly. This includes booking, scheduling, resource management, financial tracking, and overall administrative efficiency. The Operations & Logistics Manager works with the management team to ensure the smooth operation of our Summer Camp.
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  Key Responsibilities
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  1. Campus & Resource Management
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  • Monitor and manage inventory (office supplies, teaching materials, delivery supplies, sports equipment, etc.).
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  • Coordinate with Center Director and host institution on mid -stay cleanings and linen exchanges.
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  • Manage room bookings, remaining in contact with the host university to request spaces for on -campus events.
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  • Reporting maintenance issues (broken AC in classrooms, plumbing in dorms, etc) to the host university, and following up to ensure a solution is found on time.
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    2. Financial & Administrative Duties
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    • Maintain the petty cash ledger for operational expenses; ensure timely payment of approved invoices and the filing of receipts.
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    • Manage student damage deposits, tracking deposits at arrival and overseeing reimbursements upon departure.
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    • Complete and file expense reports for all logistics -related purchases (e.g., food deliveries, bus bookings) with original receipts.
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      3. Off -Campus Excursions
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      • Coordinate with the Director of Excursions in making all bookings for buses, meals, and attractions, delegating where appropriate.
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      • Coordinate with the Center Director regarding excursion feedback and requests for additional activities.
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      • Supervise departures for excursions and solve any problems as they occur.
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        4. On -Campus Activities
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        • Order meals for on -campus dinners, keep receipts, and record transactions in the database
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        • Assign staff members to roles for food deliveries, graduation ceremonies, and dance parties.
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        • Provide appropriate supervision for meals in the cafeteria, including assigning YES USA staff, where appropriate.
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        • Booking space for activities and parties.
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          5. Pre -Arrival Preparation
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          • Ensure that paperwork on all students is correct and completed in advance
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          • Oversee student housing assignments and ensure accurate record -keeping of room allocations, check -ins, and check -outs.
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          • Supervise the admin team in contacting the guardians to obtain any missing
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          • Track students' dietary restrictions and health issues, maintain accurate records, and provide necessary accommodation.
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            6. Arrivals and Departures
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            • Ensure buses have been booked for airport pick -ups and drop -offs.
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            • Assist with arrivals by creating welcome packets for groups and delegating check -in responsibilities to interns and activity leaders working on -campus.
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              7. Student Supervision & Safety
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              • Enforce safety and security measures in dorms, classrooms, and excursion sites; address operational aspects of any disciplinary or emergency situations.
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                8. Additional Duties
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                • Fill in for the Director of Excursions when they are unavailable.
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                • Remain on -call to address urgent matters such as facility issues or last -minute changes to excursions or class locations.
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                • Take on other operational tasks as directed by the main office or as needed to ensure a successful camp.
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                  Qualifications
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                  • Proven experience in operations management, logistics, or a related field; prior work in an educational or camp setting is highly preferred.
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                  • Demonstrated leadership overseeing teams and coordinating with multiple departments (academic and excursion teams, etc.).
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                  • Strong organizational and problem -solving skills, with the ability to multitask effectively in a fast -paced environment.
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                  • Experience handling finances (petty cash, expense reporting) with accuracy and integrity.
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                  • Legal authorization to work in the United States.
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                    Hours
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                    • Expect long, flexible hours<\/b> with on -call responsibilities to address operational needs.
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                    • One day off per week.
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                    • 60 hours per week.
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                      Application Procedure
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                      • Submit three professional references; a background check will be conducted.
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                      • Provide a copy of your university diploma and complete all the required new hire paperwork upon accepting an offer.
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                      • Be prepared for pre -camp remote responsibilities<\/b> and occasional on -site training sessions leading up to the start of the camp.
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                        Compensation
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                        • This is a residential position with housing provided in a shared university dorm.
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                        • $1,330 - $1,530 per week.
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