Job Summary
Under the direction of the Program Coordinator, the Office Assistant assists the Finance and Human Resources departments by communicating with summer transportation staff, applicants, supporting hiring, onboarding, and training of summer transportation staff, and ensuring expense records are kept and hiring documents are completed. This position also serves as a point of contact for parents when contacting the Language Villages about their child.
Applicants for this role must be at least 21 years of age.
About Concordia Language Villages
Deep in the North Woods of Minnesota, USA, Concordia Language Villages creates a place that is both culturally authentic and uniquely our own. In the Language Villages, everything from the music played to the dishes used in the dining hall reflect the culture each was designed to represent. To learn more, visit ConcordiaLanguageVillages.org.
Thats where you come in. Our dedicated staff is essential to creating the unique immersive experience our participants have come to love. Share your passion for language and culture with the next generation and beyond by joining us at one or more of 14 Language Villages.
If youd like more information on this job posting, please contact clvhrcord.edu.
Perks
• Free Meals • Paid on-the-job training • Tuition Discount for your child at camp
Responsibilities
Coordinate with the Program Coordinator in hiring of summer transportation staff, including: • Recruitment • Application review • Interviewing • Hiring • Paperwork • Onboarding • Training
Maintain travel records and documents of villagers for transportation coordinators.
Create and maintain charter plans and communicate with internal and external stakeholders regarding transportation and overnight schedules.
Coordinate with the Human Resources department to ensure I-9 compliance as well as other employment verification responsibilities.
Collect time sheets from transportation staff.
Manage purchasing systems and maintain records of all expenses.
General office duties include: • Handling transportation communications for parents and staff • Photocopying • Printing lists • Applying transportation fees to villager accounts • Driving villagers and staff in a Village van when necessary • Taking directions from program and transportation coordinator • Placing orders or picking up food and supplies for the overnight stay • Assisting the transportation coordinator with logistical questions and planning • Helping villagers with airport procedures • Demonstrating care for villagers, camper safety, and well-being
Other duties related to summer transportation as assigned.
General Expectations of All Staff
Be familiar with and abide by specific policies set forth in the Personnel Policies, which are designated by Concordia Language Villages administration and individual Village deans.
Read and become familiar with the responsibilities for your specific area of assignment.
After receiving your Staff Handbook and other material from the transportation department, read all information carefully and thoroughly before beginning your first shift.
Report to orientation prior to your first shift.
Model standards for behavior and be sensitive to the health and welfare of the villagers.
Essential Functions of All Positions
Emotional resiliency and cognitive abilities to carry out job responsibilities specifically in the busy, noisy communal environment that is the Village.
Ability to establish and maintain appropriate professional relationships.
Ability to exercise good judgment and manage your own needs in order to maintain a youth-centered program.
Interpersonal skills to interact effectively with individuals and groups in respecting social and cultural diversity and maintaining appropriate boundaries.
Provision of essential functions helps assure compliance with the Americans with Disabilities Act (ADA).