| Job Description: | Provide oversight and direction for fire systems, access control, and telecommunications for all residential buildings - Oversee life safety and fire system operations including but not limited to: installation, inspection, testing, and repair of fire alarms and related equipment; ensure compliance with federal and state codes, coordinate annual inspection schedules, and maintain communication with monitoring entities
- Supervise electronic access control system management including installation, maintenance, and repair of locks, readers, and ADA-accessible hardware; ensure proper inventory control, equipment lifecycle management, and adherence to procurement procedures
- Lead telecommunications and low-voltage system functions providing oversight of network infrastructure, UPS systems, and cable (copper, fiber, CATV, CCTV); coordinate with IT campus partners and external vendors to ensure system reliability and performance
- Manage work order system for assign area including appropriate assignments, documentation, and training
- Develop and implement a preventative maintenance plan for equipment associated with assigned discipline/trade.
- Perform regular inspections of work performed to ensure regulatory requirement compliance
- Perform individual room inspections, system checks and repairs as needed
- Ensure compliance with health and safety standards within facilities (e.g. environmental concerns, indoor air quality) providing follow-up to stakeholders, as needed
- Responsible for quality assurance and ensuring appropriate standards for all work performed by internal staff or contracted vendors follows department, UF, and industry standards, guidelines, and policies
- Prepare and review operational reports and schedules to ensure accuracy and efficiency.
- Responsible for proper disposal of surplus or equipment, inventory, and supplies for assigned area.
Collaborate on various facility initiatives or facility/campus projects - Review plans and create recommendations on capital and minor construction projects specific to self-performed work; ensure proper installation management after design and review
- Participate in architectural and engineering planning and design, including space and installation management.
- Attend commissioning or other walkthroughs with vendors and contractors for low voltage and life-safety installations
- Ensure construction and renovation projects meet environmental, health, and safety standards, and comply with government regulations
Administrative Leadership & Coordination - Supervise full-time staff including recruitment, training, HR compliance, performance evaluation, coordination of on-call schedules and professional development
- Provide leadership in establishing goals, work priorities and daily workflow, and outcomes
- Oversee budget for area of responsibility and allocate resources to support priorities; assist with budget planning (long and short-term)
- Lead the development, implementation, dissemination, and enforcement of departmental policies, procedures, and guidelines to ensure consistency, and compliance within areas of responsibility
- Ensure effective use of information systems (e.g. work order management system) and corresponding data utilized in area operations and departmental processes
- Responsible for developing, maintaining, disseminating, and enforcing policies, procedures, and guidelines for areas of responsibility
- Interpret and ensure compliance with departmental and University policies, guidelines, and other relevant regulations
- Develop and implement written operating policies and procedures, including but not limited to safety standards, quality work standards, handling of hazardous materials, and work order management
- Maintain an up-to-date knowledge on current code requirements, industry standard methods, procedures, and technology
- Provide oversight to continuing education related to safety, handling of hazardous materials, material safety data sheets (SDS), regulatory codes, compliance, and product equipment/advancements
Manage and track inventory, equipment, and supplies - Manage inventory of materials, supplies, chemicals, tools and/or equipment throughout area of responsibility; repair equipment as needed
- Review requirements for equipment and material logistics, implement inventory control systems, and order and maintains supplies for equipment and operations
- Assist in monitoring of maintenance service agreements and other contractual services with external vendors
- Assist with short- and long-term planning of equipment needs and purchases
Develop reports, handle special projects, tasks, and other duties as assigned - Serve on Division of Student Life or University of Florida committees as needed
- Serve as a member of the unit leadership team
- Operates state vehicles
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| Preferred: | EXPERIENCE & KNOWLEDGE - Obtained bachelor’s degree in business, construction and design, or similar field
- Working knowledge of Florida state building codes and other relevant codes and standards (e.g. Florida Fire codes, NEC, NFPA, ADA)
- NICET Inspection and Testing of Fire Alarm Systems Level I & II
- Minimum three years of full-time supervisory experience leading a high performing team
- Eight (8) years of experience and general working knowledge of fire alarm systems, access control, or telecommunications
- Working knowledge of low voltage and telecommunications industry standards and/or electrical trade
- Experience working with budgets and financial procedures
- Experience implementing preventive maintenance programs
- Experience with reading and interpreting construction specifications, drawings, and related documents with accuracy
SKILLS - Demonstrated proficiency with computers and software applications such as work order management systems, AutoCad, Revit, Architecture/Mechanical, Electrical Plumbing (MEP) programs and Microsoft Office Suite
- Skilled in installation of electrical conduit, wire, cable, fiber optic, and electrical/electronic devices
- Demonstrated communication skills (verbal and written) and ability to communicate with various levels of staff
- Demonstrated attention to detail, professionalism, dependability, and timeliness
- Demonstrated customer service and interpersonal skills
ABILITIES - Ability to remain discreet and respect the privacy of residents, tenants, and/or guests.
- Demonstrated ability to function effectively in a fast-paced environment with frequent interruptions
- Demonstrated ability to handle multiple projects or tasks simultaneously
- Demonstrated ability to understand, interpret, and apply rules, regulations, policies, and procedures
- Demonstrated ability to work as part of a team in a multifaceted environment
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