Supervisor- Accounts Payable

Accounts Payable Operations

• Supervise daily AP activities, including invoice processing, supplier inquiries, payment runs, and AP subledger reconciliations
• Oversee invoice approval workflows, ensuring timely processing and correct coding
• Serve as an escalation point for supplier issues and internal departmental inquiries
• Ensure compliance with company policy, internal controls, and audit requirements
• Prepare and/or review key journal entries for AP accruals, expense reclasses, and allocation entries
• Oversee prepaid, recurring, and periodic expense schedules tied to AP activity
•  Identify process gaps and develop solutions to streamline AP workflow and close-related tasks
• Maintain and update SOPs, process documentation, and workflow maps

Regulatory Filings & Compliance

•  Lead preparation and submission of annual 1099 forms
• Manage sales and use tax filings and associated compliance activities
• Oversee monitoring, reporting, and remittance of unclaimed property

Leadership & Collaboration

• Supervise AP team members, including coaching, workload management, and ongoing performance feedback
• Collaborate with cross-functional teams including Procurement, Contracts, and Accounting
• Provide subject matter expertise for AP-related systems, processes, and policy questions

•  Leads with Neighborhood Healthcare's Values in Action, aligning decisions, behaviors, and team priorities with the organization's mission and strategic goals
• Builds, develops, and retains a high-performing team by recruiting, ensuring appropriate staffing levels and ratios to support organizational goals and operational excellence
• Establishes clear goals, priorities, and performance expectations, through mentoring, and fostering a compassionate, collaborative, and inclusive work environment while ensuring employees have the resources and support needed to succeed
• Demonstrates integrity through ethical decision-making, transparent communication, accountability, and consistent application of organizational policies and standards
•  Provides ongoing coaching, recognition, and performance feedback, addressing performance concerns promptly while supporting employee growth and development
• Ensures accurate administration of employee timecards by reviewing and approving records within established deadlines, resolving discrepancies, and holding employees accountable for prompt and accurate reporting of hours worked
• Serves as a steward of organizational communication by proactively cascading enterprise-wide initiatives, strategic priorities, site, or department changes through multiple communication channels (Teams, email, in-person meetings, etc.), fostering alignment, engagement and understanding within the site, department, or area of responsibility
• Champions collaboration and continuous improvement by building strong partnerships, encouraging innovation, and going above and beyond to achieve exceptional outcomes for our employees, patients, and communities

• High school diploma/GED required

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred

•  3 years of accounts payable or general accounting experience required, including supervisory or lead experience

• Demonstrated experience with regulatory filings such as 1099s, sales/use tax, and unclaimed property strongly preferred

• 3 years of Microsoft Dynamics 365 Business Central (MD365BC) experience preferred

•  Solid understanding of GAAP principles as they relate to AP, accruals, and expense allocation

•  Strong analytical, problem-solving, and decision-making abilities

• Close attention to detail with excellent organizational skills

• Proficiency with ERP systems and AP automation tools (e.g., Microsoft Dynamics 365 Business Central, Coupa)

• Advanced Excel skills (lookups, pivot tables, data analysis)

• Ability to manage competing priorities and meet critical deadlines

• Excellent communication and interpersonal skills; ability to collaborate effectively across departments

• Demonstrated ability to work independently, prioritize effectively, and exercise sound judgment

• Commitment to continuous improvement, accuracy, and strong internal control practices

·         Ability to lift/carry 10 lbs/weight

·         Ability to sit for long periods of time

·         Follows all safety procedures as outlined in Neighborhood Healthcare’s Illness and Injury Prevention Plan (IIPP) and report any injuries and/or unsafe conditions immediately

·         Maintains current knowledge of policies and procedures as they relate to safe work practices

·         Uses appropriate body mechanics to ensure an injury free environment

·         Familiarity with location of nearest fire extinguisher and emergency exits

·         Follows all infection control procedures including blood-borne pathogen protocols

·         Maintains privacy of all patients, employee and volunteer information and access such information only on a need-to-know basis for business purposes

·         Complies with all regulations regarding corporate integrity and security obligations

·         Reports all behavior and/or activity that are unethical, fraudulent, or unlawful