Supervisor, Fleet Operations

Job Title: Supervisor, Fleet Operations

Job Summary:

This position is responsible for maintaining a safe, reliable, and cost-efficient fleet of vehicles to support the business. The incumbent ensures proper use and care of physical assets, helps to prevent equipment failures, controls costs, manages external vendor relationships, works closely with auto mechanics and internal customers. This role supervises administrative personnel within the department. A primary responsibility of this position is to monitor fleet vehicle equipment maintenance, invoicing, record retention. To do this, the incumbent uses current Fleet Automotive software, preventative maintenance techniques, reviews the results, monitors repairs, and performs vehicle audits to ensure mechanics adhere to safety, regulatory and appearance standards. This position analyzes equipment or vehicle system failures to determine root causes, resolve problems and plans/coordinates equipment repairs with internal/external groups (e.g., drivers, vendors). Another major area of responsibility is to maintain automotive cost effectiveness. Duties include reviewing equipment failures and component replacements to identify trends. This role also supports automotive safety and regulatory compliance by conducting facility audits, following up on issues, and coordinating safety/regulatory training. Vendor related duties include verifying external-vendor repairs, preparing repair orders/estimates and reviewing Fleet system reports for anomalies.

Job Responsibilities:

• Ensures adequate inventory levels (e.g., parts, tires, etc.) to support business processes.
• Works with other groups to prevent, identify and resolve equipment/service problems.
• Adheres to purchasing limits, expense approval procedures, and equipment disposal guidelines to remain within cost plan.
• Reviews and approves automotive expenses.
• Determines employee training needs to produce continuous development plans.
• Provides feedback and support.
• Conducts performance evaluations and resolves individual/group performance issues.

Job Requirements:

• U.S. citizen or otherwise authorized to work in the U.S.
• Employer will not sponsor visas for position
• Must be located in the same geographic location as the job or willing to relocate
• Applies legal, regulatory and safety compliance knowledge to reduce company risk
• Possesses knowledge of mechanical fundamentals, maintenance, diagnosis, and repair to vehicle or aircraft fleet operation
• Manages equipment repair and oversees the correction of problems with tools, machinery and other standard technical equipment
• Applies understanding of policies/procedures to situations and operations in a business area
• Manages inspections of buildings, grounds, equipment, supplies or compliance documents to ensure safety, regulatory compliance, prolonged service life, and appearance
• Displays knowledge of company structure and operations to resolve problems, make decisions and achieve business objectives
• Manages physical assets (e.g., machinery, vehicles, equipment, supplies)
• Evaluates, obtains and allocates physical asset resources, maximizes their use and projects future asset needs
• Coaches and develops others using career development processes/tools
• Manages and establishes working relationships with vendors (e.g., suppliers, consultants, contractors) and internal customers (e.g. Accounting, Engineering, etc.)
• Willing to work flexible shift hours and on the weekends
• Automotive Service Excellence (ASE) certification
• Experience repairing vehicles or managing employees that repair vehicles