Supervisor of Payroll

id='p2798_'>Supervisor of Payroll JobID: 2798

Position Type:

Administration Non-Certified/Supervisor of Payroll

Date Posted:

6/12/2026

Location:

Central Office

Date Available:

07/01/2026

Closing Date:

06/29/2026

Additional Information: Show/Hide

Montclair Public Schools

Personnel Department

JOB DESCRIPTION

Title: Supervisor of Payroll

Qualification:

• Bachelor's degree in business, accounting or finance preferred.
• Prior successful payroll experience.
• Expertise with computers in data processing and spreadsheets.
• Effective analytical ability and communication skills.
• Strong interpersonal skills.
• Strong organizational skills.
• Leadership ability, especially when working with teams.
• Ability to manage multiple projects and tasks at one time.
• Experience with Edumet preferred.
• Required criminal background check and proof of US citizenship or legal alien status.
• Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.

Primary Function: To operate, manage, and implement a payroll system for the school district with all the responsibilities connected with a payroll system. To prepare confidential financial information for the School Business Administrator/Board Secretary in connection with negotiations with the professional associations.

Reports To: School Business Administrator/ Board Secretary and/or Assistant Business Administrator

Primary/Performance Responsibilities:

• Maintains, in an organized fashion, all records relative to payroll as required by federal, state, and board policy;
• Coordinates with the Personnel Department for the purpose of calculating salaries, benefits, deductions and determining other information necessary for payroll operations.
• Manage and maintain all data and make necessary changes prior to running payroll;
• Institute and manage a purging system and schedule in accordance with law;
• Maintain communication pertinent to payroll;
• Prepares payroll for all district employees in accordance with all federal and state laws, and in accordance with board policy;
• Prepares payroll summary each pay period for the Treasurer of School Monies;
• At the direction of the School Business Administrator and/or the Superintendent of Schools, prepare confidential financial information and cost analysis in conjunction with the negotiation process;
• At the direction of the School Business Administrator and/or the Superintendent of Schools, prepare confidential financial information and cost analysis in conjunction with the grievance process;
• Prepare and reconcile monthly social security contribution reports sent to the state;
• Prepare and reconcile 941 report;
• Prepare and reconcile the NJ 927 Report, the WR-30 Report, and Multiple Worksite report quarterly;
• Reconcile and distribute W-2 forms annually; prepare and remit reconciliation forms to federal and state government;
• Reconcile TPAF and PERS pension and contributory insurance quarterly reports; prepare checks and transmittal forms;
• Annually determine voucher due dates for payroll;
• Calculates all extra pay vouchers monthly and charges the payroll to the appropriate line item;
• Enroll staff in automatic payroll program;
• Receive all W4 forms for employees and maintain file;
• Reconcile the payroll agency account, the payroll account, and the unemployment account on a monthly basis and share with the Assistant Business Administrator;
• Working with the School Business Administrator, encumbers payroll line items for the school year and monitors the balances in each line item on a monthly basis and reports to the School Business Administrator and the Assistant School Business Administrator when there is a deviation;
• Prepares all agency checks for proper agencies covering employee monthly deductions; update records each month for any employee changes, reconcile spreadsheet monthly for deposits and payments of all agency checks;
• Prepare all imputed income calculations;
• Be prepared to respond to auditor's requests;
• Respond to employee inquiries regarding payroll and payroll deductions.
• Performs all responsibilities in a professional, courteous and cooperative manner while maintaining strict confidentiality of school, school district and Board of Education information and records;
• Supervises the Payroll Secretary
• Performs other duties as assigned by the School Business Administrator/Board Secretary and/or Designee.

Terms of Employment:

Twelve-month year position, unaffiliated. Salary to be determined annually by the Montclair

Board of Education based on experience, responsibility, and job performance.

Evaluation:

Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation.